1. PWS_BAFS Landscaping.pdf

Performance Work Statement (PWS)

For

LANDSCAPING &

BEAUTIFICATION

SERVICE

At

Bellows AFS, HI

08 Aug 2025

1. INTRODUCTION

1.1 Bellows Air Force Station (BAFS), located in Waimanalo, Hawaii, is operated by Detachment 2, 18th Force Support Squadron of the 18th Mission Support Group based at Kadena Air Base (AB), Okinawa, Japan.

1.2 Project Objectives: To elevate the landscape of Bellows AFS to a premier standard, incorporating thoughtfully designed gardens, strategically placed trees and shrubs, and attractive hardscaping features, resulting in a visually stunning and meticulously maintained environment.

This statement of objectives defines the requirements for the Contractor to design, fabricate, and execute landscaping work at Bellows Air Force Station (AFS), HI. This work encompasses earthwork, design, environmental coordination, delivery, and planting of irrigation systems, trees, stone walkways, plants, and shrubs throughout the installation.

1.3 Background

The Sikes Act (16 USC 670a-670o, 74 Stat. 1052) of 1960 requires that each Department of Defense (DoD) installation create and maintain their own Integrated Natural Resources Management Plan (INRMP), the principal tool for managing military installation natural resources. The INRMP defines natural resources management goals and objectives that are consistent with the military mission and ensures no net loss in the capability of installation lands to support the military mission. Bellows AFS has an INRMP that is compliant with the Sikes Act and addresses dune restoration efforts. This INRMP is currently being updated, and the most current version may be provided upon request by the Bellows Natural Resources Manager.

The DoD manages over 52 million acres of public land. As in the case with all government agencies, the DoD must manage its lands in accordance with all resource laws, such as the Sikes Act, National Environmental Policy Act (NEPA), National Historic Preservation Act, Endangered Species Act, Clean Water Act, Clean Air Act, etc. Compliance with these laws requires accurate, current data on the status of environmental and cultural resources on military installations and application of the data in management decisions. Collecting, analyzing and applying these data also support the objectives of the Legacy Resource Management Program.

Cooperative Agreements are entered into under the authority of Public Law (Pub. L.) 103-139, (see Pub. L. 101-511, Sec 8120); Delegation of Authority to USACE under Section 2684a of Title 10 U.S.C. by memorandum dated 17 July 2017; Title 32 – National Defense, Chapter 1 - Office of the Secretary of Defense, Part 21 - DoD Grants and Agreements (32CFR21.100-680); Title 32

- National Defense, Chapter 1 - Office of the Secretary of Defense, Part 22 - DoD Grants and Agreements - Award and Administrations (32CFR22.100-825); Title 32 - National Defense, Chapter 1 - Office of the Secretary of Defense, Part 32, DoD Administrative Requirements for Grants and Agreements with Institutions of Higher Education Hospitals, and Other Non-Profit Organizations (32CFR32.1-73); OMB Circular A-110, Grants and Agreements with Institutions of Higher Education, Hospitals, and other Non-Profit Organizations; the Sikes Act (16 USC 670 a through f and 10 USC 2668 through 2671), within the purview of Pub. L. 91-190, NEPA (42 USC 4321, 4331 through 4335, and 4341 through 4347), Pub. L. 74-46, and 40 CFR Subpart 265

1.4 MAJOR REQUIREMENTS AND TASKS

The tasks, expected requirements, deliverables and associated support documents for these tasks are discussed below. The Non-Federal Entity (NFE) will provide information to assist BAFS with obtaining all permits, consults and approvals (if any) necessary to support project execution. All deliverables related to this agreement will be referred to as a specific deliverable number; Section

4.0 outlines all project deliverables.

The NFE shall ensure that any sub-cooperators, suppliers, and support personnel follow all safety and health provisions established in the approved Health and Safety Plan (HSP), as described in the Draft Work Plan appendix (Task 1). The United States Air Force (USAF) program managers (PM) reserve the right to stop work under this project for any safety violations at no additional cost to the Government. The USAF PM will verify that the Cooperator has implemented corrective action before allowing continued performance.

Task 1: Work Plan

A Draft Work Plan (Deliverable 1a) shall be created by the NFE displaying how and when the work will be completed over the course of the period of performance. Within the work plan, the NFE shall populate a Project Planning Chart (PPC) which details the project schedule. Dates of site visits to the installation to perform any necessary surveys and implementation of invasive species control efforts shall be narrowed to down to specific calendar dates. Deliverable submission dates shall also be depicted within the draft work plan. A list of employees, inclusive of their educational certificates and licenses shall also be portrayed in the work plan. An equipment list which the NFE intends to use, shall be depicted within the Draft Work Plan. The Draft Work Plan will identify those project areas able to be implemented with current funding under this scope, but will be written with the scope and intent of execution in all numbered project areas on Figure 1.

The Draft Work Plan will include a Health and Safety Plan (HSP) as an appendix. The HSP will address safety zones around work sites, and comply with all applicable safety requirements.

The Draft Work Plan shall be submitted to the government within 30 calendar days of date of task order award. The government shall be afforded a 7 calendar day review period and shall provide the NFE with comments to utilize for finalization of the document. A final version (deliverable 1b) shall be submitted within 14 days of receipt of the government review comments.

Task 2: Landscaping and Beautification Design and Execution

This task encompasses the design and execution of a large-scale landscaping and beautification project, including delivery, excavation, stump grinding, irrigation, utility, electrical, and landscaping work. The NFE will execute this work in accordance with Task 1, Final Work Plan and submit short term (two week notice) projected work schedule to the POC so that BAFS personnel can ensure the safety of guests. All aspects of tree removal, with exception of project management will be conducted by a bonded and licensed arborist. The NFE should make all efforts to maintain high standards of safety and cleanliness and minimize disruption to the environment and operations to the greatest extent possible. Additionally, the NFE is responsible for any damages to property, equipment, or environment. The NFE must replace or repair damages as appropriate. Remaining tree stumps shall be grinded 4 inches subsurface. Debris cannot be hauled off BAFS immediately, the NFE must move it to the civil engineer waste hold area within 48 hours of removal. The NFE shall remove all material from BAFS within 30 calendar days of project completion.

The NFE shall attempt at all times, to avoid and debris to remain across any roads, trails, fields, ditches, streams or other bodies of water. Such debris shall be immediately removed. The vista shall be left with a clean appearance, free of debris and operating refuse.

2.0 Scope of Work

This section details the requirements for all landscape-related tasks, including site preparation, plant installation, garden development, and rock wall construction. All work shall be performed in accordance with best industry practices and all applicable local, state, and federal regulations.

All plants shall be sourced from reputable nurseries with a proven track record of providing healthy, high-quality plants suitable for the Hawaiian climate and shall be properly acclimated to outdoor conditions prior to planting. The Contractor shall document the acclimation process, including duration and methods used. The Government reserves the right to inspect the plants at the nursery prior to delivery to ensure they meet the specified requirements. The Contractor shall provide a one-year warranty on all plants, guaranteeing their survival and healthy growth. The warranty shall cover replacement of the plant if it dies or exhibits significant decline due to factors other than neglect or natural disasters (e.g., unusually severe storms). The contractor shall provide photographs to the government lead of the plants on the truck before planting. All planting shall be in accordance with best horticultural practices. The Contractor shall submit detailed plans as required for specific locations for approval prior to installation or construction.

The plans must be approved by the Government lead.

• 2.1 Site Preparation & Removal:

o 2.1.1 Tree Stump Removal: Remove 30 tree stumps from locations to be marked by the

Government lead. Stumps shall be removed completely, including the root ball, to a depth of at least 12 inches below the surface grade.

o 2.1.2 Site Clearing: Clear and prepare all designated areas for landscaping as indicated on the project site plan [Reference to Site Plan]. This includes the removal of existing vegetation, rocks, debris, and any other obstructions.

o 2.1.3 Debris Disposal: All debris resulting from site preparation and stump removal shall be properly disposed of in accordance with all applicable regulations. The Contractor shall provide documentation of proper disposal methods and locations.

• 2.2 Tree Planting:

o 2.2.1 Banyan Tree Installation (Facility 476):

Plant one (1) Ficus microcarpa (Banyan tree) adjacent to Facility 476, as indicated on the project site plan [Reference to Site Plan]. The Banyan tree shall meet the following minimum requirements:

Minimum Trunk Caliper: 6 inches measured 6 inches above the root flare.

Minimum Height: 10 feet from the top of the root ball to the highest point of the crown.

Root System: Well-established root system, free from circling or girdling roots. The root ball shall be firm and intact, and exhibit healthy root growth throughout. Contractor shall provide photographic evidence of the root ball condition to the Government lead prior to planting.

Crown and Foliage: Full and healthy crown, with no signs of disease, pest infestation, or nutrient deficiencies. Foliage shall be vibrant green and free from discoloration or damage.

Figure 1 Banyan Tree Intent Overtime o 2.2.2 Monkey Pod Tree Installation (Golf Driving Range):

Plant five (5) Samanea saman (Monkey Pod) trees around the back of the golf driving range, as indicated on the project site plan [Reference to Site Plan]. The Monkey Pod trees shall meet the following minimum requirements:

Minimum Trunk Caliper: 4 inches measured 6 inches above the root flare.

Minimum Height: 8 feet from the top of the root ball to the highest point of the crown.

Minimum Crown Spread: 4 feet in diameter.

Crown and Foliage: Full and healthy crown, free from disease, pest infestation, or nutrient deficiencies. Foliage shall be vibrant green and free from discoloration or damage.

Figure 2 Mokey Pod Tree Intent o 2.2.3 Dwarf Samoan Palm, Loulu Tree, and Kou Tree Installation (Facility 220):

Plant seven (7) each of Pritchardia pacifica (Dwarf Samoan Palm), Pritchardia spp. (Loulu Tree), and Cordia subcordata (Kou Tree) trees around Facility 220, as indicated on the project site plan [Reference to Site Plan]. The Contractor shall submit a proposed planting plan for approval prior to installation to ensure proper spacing and arrangement. Each tree shall meet the following minimum requirements:

2.2.3.1 Pritchardia pacifica (Dwarf Samoan Palm):

Minimum Height: 6 feet from the base of the trunk to the highest point of the fronds.

Frond Count: Minimum of 8 healthy, fully developed fronds.

Fronds shall be vibrant green and free from discoloration, damage, or signs of disease or pest infestation.

2.2.3.2 Pritchardia spp. (Loulu Tree):

Minimum Height: 8 feet from the base of the trunk to the highest point of the crown.

Minimum Trunk Caliper: 3 inches measured 6 inches above the root flare.

Minimum Crown Spread: 3 feet in diameter.

Full and healthy crown, with no signs of disease, pest infestation, or nutrient deficiencies. Foliage shall be vibrant green and free from discoloration or damage.

2.2.3.3 Cordia subcordata (Kou Tree):

Minimum Height: 8 feet from the base of the trunk to the highest point of the crown.

Minimum Trunk Caliper: 3 inches measured 6 inches above the root flare.

Minimum Crown Spread: 3 feet in diameter.

Full and healthy crown, with no signs of disease, pest infestation, or nutrient deficiencies. Foliage shall be vibrant green and free from discoloration or damage.

Figure 3 Tree Planting Around 220

Figure 4 Tree Planting Around 220 Continued o 2.3 Shrub and Hedge Installation:

The Contractor shall submit detailed planting plans for both the golf course and

Facility 220 locations for approval prior to installation, showing the species, size, spacing, and arrangement of the shrubs and hedges. The planting plans must be approved by the Government lead.

2.3.1 Shrub Planting (Golf Course):

The Contractor shall provide and install 200 linear feet of shrubs along the golf course, as indicated on the project site plan [Reference to Site Plan].

2.3.1.1 Species Selection:

The following native Hawaiian shrub species are approved for use in this project:

Scaevola taccada (Naupaka Kahakai): A salt-tolerant, coastal shrub with white fan-shaped flowers. It's very hardy and requires minimal maintenance. Provides good erosion control.

Sida fallax ('Ilima): A drought-tolerant shrub with soft, velvety leaves and small yellow to orange flowers. Attracts pollinators.

Heliotropium anomalum var. littorale (Beach Heliotrope): A low-growing shrub with silver foliage and small white flowers. Highly salt-tolerant and wind-resistant. Good for coastal stabilization.

Sesuvium portulacastrum (ʻĀkulikuli Kai): A ground-hugging succulent with pink flowers.

Extremely salt-tolerant and drought-tolerant.

Excellent for erosion control.

The Contractor may propose alternative shrub species for consideration, subject to Government approval. Any proposed alternative species must be well-suited to the Hawaiian climate, tolerant of golf course conditions (e.g., occasional irrigation, potential herbicide exposure), non-invasive, and must include a justification for their use. Preference will be given to native or Polynesian-introduced species.

2.3.1.2 Size at Planting:

All shrubs shall be a minimum of 1 gallon in size at the time of planting.

Shrubs shall have a minimum height and width of 12 inches.

2.3.1.3 Spacing:

Shrubs shall be planted on 2.5-foot centers, as indicated on the planting plan.

Spacing shall be adjusted as necessary to create a continuous border, as indicated on the planting plan.

2.3.1.4 Irrigation:

The Contractor shall connect the shrubs to the existing irrigation system or install a new irrigation system to provide adequate water. [Specify the requirements for the irrigation system, e.g., type of system, flow rate, etc.] Consider drip irrigation for water conservation.

2.3.1.5 Maintenance:

The Contractor shall provide initial pruning and shaping of the shrubs to create a desired form and density.

The Contractor shall provide written recommendations for ongoing maintenance of the shrubs, including watering, fertilization, and pruning.

Figure 5 Golf Course

2.3.2 Shrub/Hedge Installation (Facility 220 Parking Lot & Playground):

The Contractor shall provide and install 250 linear feet of shrubs/hedges around the parking lot of Facility 220, as indicated on the project site plan [Reference to Site Plan].

2.3.2.1 Species Selection:

The following shrub/hedge species are approved for use in this project:

Dodonaea viscosa ('A'ali'i): A versatile native shrub that can be used as a hedge or screen.

Drought-tolerant and wind-resistant.

Pittosporum tobira (Mock Orange): A non-native (but commonly used) shrub that can be pruned into a formal hedge. Tolerant of a wide range of conditions.

Murraya paniculata (Orange Jessamine): A non-native shrub with fragrant white flowers. Can be used as a hedge or screen.

The Contractor may propose alternative shrub/hedge species for consideration, subject to Government approval. Any proposed alternative species must be well-suited to the Hawaiian climate, non-invasive, and must include a justification for their use. Species selected should provide screening and/or aesthetic value to the parking lot area.

2.3.2.2 Size at Planting:

All shrubs/hedges shall be a minimum of 3 gallons in size at the time of planting.

Shrubs/hedges shall have a minimum height and width of 18 inches.

2.3.2.3 Spacing:

Shrubs/hedges shall be planted on 3-foot centers, as indicated on the planting plan.

Spacing shall be adjusted as necessary to create a continuous hedge or screen, as indicated on the planting plan.

2.3.2.4 Irrigation:

The Contractor shall connect the shrubs/hedges to the existing irrigation system or install a new irrigation system to provide adequate water including drip irrigation for water conservation.

2.3.2.5 Maintenance:

The Contractor shall provide initial pruning and shaping of the shrubs/hedges to create a desired form and density.

The Contractor shall provide written recommendations for ongoing maintenance of the shrubs/hedges, including watering, fertilization, and pruning.

Figure 6 Playground

• 2.4 Garden Development:

o 2.4 Garden Development:

2.4.1 Garden 1 (27,579 sq ft):

Develop a 27,579 sq ft garden as indicated on the project site plan [Reference to

Site Plan], including planting 30 trees and 70 plants.

2.4.1.1 Species Selection: The Contractor shall submit a proposed species mix for both trees and plants for Government approval. The species mix shall include native or Polynesian-introduced species and be appropriate for the Hawaiian climate. The following species are preferred, but alternatives may be proposed with justification:

Trees (30 total):

Cordia subcordata (Kou) Acacia koa (Koa) Pritchardia spp. (Loulu) Metrosideros polymorpha ('Ōhi'a Lehua)

2.4.1.1.a Soil Conditions for 'Ōhi'a Lehua: If 'Ōhi'a Lehua is selected, the Contractor shall verify that the soil at the planting location is well-drained and acidic. If the soil is not naturally acidic, the Contractor shall amend the soil to create suitable conditions for 'Ōhi'a Lehua growth.

Plants (70 total):

Hibiscus rosa-sinensis (Hibiscus): [Number of Hibiscus Plants]

(Select Hawaiian Heirloom varieties) Cordyline fruticosa (Tī Plant): [Number of Tī Plants] (Select

Polynesian varieties) Gardenia jasminoides (Gardenia): [Number of Gardenia Plants] Sida fallax ('Ilima): [Number of 'Ilima Plants] Sesuvium portulacastrum (ʻĀkulikuli Kai): [Number of

ʻĀkulikuli Kai Plants] Vitex trifolia (Pōhinahina): [Number of Pōhinahina Plants] Dodonaea viscosa ('Aʻaliʻi): [Number of 'Aʻaliʻi Plants] Vitex rotundifolia (Hinahina Kū Kahakai): [Number of Hinahina

Kū Kahakai Plants] Liriope muscari (Liriope): [Number of Liriope Plants]

(Contingent on suitable moisture levels - see 2.4.1.1.b) 2.4.1.1.b Moisture Levels for Liriope: If the planting location is determined to be too dry for Liriope to thrive, the Contractor shall substitute an alternative drought-tolerant groundcover species approved by the Government lead.

2.4.1.1.c Species Quantities: The Contractor shall propose the specific quantities of each species within the 30 tree and 70 plant totals in the planting plan.

2.4.1.2 Walking Path: Include a walking path from Facility 220 through the middle of the garden. The path shall be [Specify Width, e.g., 4 feet] wide and constructed of asphalt to match the existing pathway. The path shall be properly graded and compacted to ensure a smooth and stable surface.

2.4.1.3 Irrigation: The Contractor shall design and install an irrigation system to provide adequate water to all plants in the garden. To include a Drip irrigation system with adjustable flow rates, automatic timer. The irrigation system design shall be submitted for Government approval as part of the planting plan.

2.4.1.4 Planting Plan: The Contractor shall submit a detailed planting plan for Government approval prior to installation. The planting plan shall show the location, species, size, spacing, and arrangement of all trees and plants, and the location of the irrigation system.

2.4.1.5 Rock Arrangement: Rocks shall be incorporated in between the planted areas which shall incorporate a variety of rock sizes and shapes, arranged in a naturalistic manner to mimic a natural Hawaiian rock outcrop. The rocks shall be partially buried to create a stable and visually appealing landscape.

Figure 7 Garden 1 Example

Figure 8 Garden 1 Example & Walkway Path o 2.4.2 Garden 2 (785 sq ft Rock Garden):

Develop a 785 sq ft rock garden as indicated on the project site plan [Reference to Site Plan], including 30 plants.

2.4.2.1 Rock Arrangement: The rock garden shall incorporate a variety of rock sizes and shapes, arranged in a naturalistic manner to mimic a natural Hawaiian rock outcrop. The rocks shall be partially buried to create a stable and visually appealing landscape.

2.4.2.2 Species Selection: The Contractor shall submit a proposed species mix for plants for Government approval. The species mix shall include drought-tolerant native or Polynesian-introduced species suitable for rock garden conditions. The following species are preferred, but alternatives may be proposed with justification:

Rock Garden Plant Species:

ʻOhiʻa ʻAi (Syzygium sandwicensis) if a tree is desired ʻIlieʻe (Plumbago zeylanica) Paʻū o Hiʻiaka (Jacquemontia ovalifolia subsp. sandwicensis) ] o 2.4.2.3 Planting Plan: The Contractor shall submit a detailed planting plan for Government approval prior to installation. The planting plan shall show the location, species, size, and spacing of all plants and the arrangement of the rocks. Plants can be interchanged on this plan between the two gardens.

Figure 9 Garden 2 Example

• 2.5 Rock Wall Construction:

o 2.5.1 Design and Drawings: The Contractor shall design and construct a 50-foot wide sloped rock wall at the main gate, as indicated on the project site plan [Reference to Example]. The Contractor shall submit detailed design drawings for Government approval prior to construction. The design drawings shall include:

Elevation views of the wall.

Cross-sections showing the wall's construction details.

A planting plan showing the species and arrangement of plants incorporated into the wall.

Details of the drainage system.

o 2.5.2 Construction Requirements:

The rock wall shall be constructed of natural Hawaiian rock, selected for its aesthetic appeal and durability.

The wall shall be sloped to prevent it from encroaching on the beach area.

The wall shall incorporate planting levels to allow for the installation of plants.

The wall shall include a drainage system to prevent water from accumulating behind the wall.

o 2.5.3 Planting: The Contractor shall install plants in the planting levels of the rock wall.

The species mix shall include drought-tolerant native or Polynesian-introduced species suitable for rock wall conditions. The species and arrangement of plants shall be as shown on the approved planting plan.

Figure 10 Rock Wall Example

• 2.6 Irrigation System Installation:

• Install irrigation systems for all planted areas, including necessary electrical and utility work. Ensure compliance with all applicable codes and regulations. The contractor will be required to validate utilities and electrical services on site.

• 2.7 Documentation and Permits:

• Prepare and submit all necessary permits, including Air Force Form 813 and dig permits.

• Provide as-built drawings and maintenance manuals upon project completion.

• 2.7.1 Planting Plan:

o 2.7.1.1 Planting Plan Submission Requirements. Prior to any plant installation or rock wall construction, the Contractor shall submit a detailed comprehensive planting plan to the Government lead for approval. No installation or construction work can commence until the planting plan has been formally approved in writing by the Government lead. The planting plan must demonstrate a clear understanding and adherence to all requirements outlined in this Performance Work Statement (PWS). Any additional descriptions of the planting plan or rock design and drawings in individual PWS sections herein do not indicate the requirement for submissions of multiple individual planting plans or rock designs, rather provides additional guidance of required content.

o 2.7.1.2 Required Elements of the Planting Plan. The planting plan shall include, but not be limited to, the following elements:

Site Map/Drawing: A clear and accurate site map or drawing indicating the precise location of all proposed plantings. This should reference the project site plan provided by the Government and clearly delineate the areas for:

Tree planting (Banyan, Monkey Pod, Dwarf Samoan Palm, Loulu, Kou) Shrub and hedge installation (Golf Course and Facility 220) Garden 1 Development Garden 2 (Rock Garden) Development Rock Wall Planting (if applicable)

Species List: A comprehensive list of all plant species proposed for use, including:

Scientific Name: (e.g., Cordia subcordata) Common Name: (e.g., Kou Tree) Quantity: The exact number of each species to be planted in each designated area.

Justification (If Applicable): If proposing alternative species to those specifically listed in the PWS, a detailed justification must be provided for each alternative, explaining why it is suitable for the Hawaiian climate, meets the project requirements, and is non-invasive. This justification must include information on the plant's growth habits, water requirements, tolerance to specific conditions (e.g., salt, drought, herbicide exposure), and any potential maintenance concerns. Preference will be given to native or Polynesian-introduced species.

Plant Size and Specifications: Detailed specifications for each plant species, including:

Size at Planting: (e.g., 1-gallon, 3-gallon) Minimum Height: (e.g., 6 feet, 12 inches, 18 inches) Minimum Width/Spread: (e.g., 12 inches, 18 inches, 3 feet diameter) Trunk Caliper (If Applicable): (e.g., 3 inches, 4 inches, 6 inches) Frond Count (If Applicable): (e.g., Minimum of 8 healthy, fully developed fronds for

Dwarf Samoan Palm) Photographic Evidence: Photographic evidence of the root ball condition to the

Government lead prior to planting, as requested.

Spacing and Arrangement: A detailed description of the proposed spacing and arrangement of all plants, including:

On-Center Spacing: (e.g., 2.5-foot centers, 3-foot centers) Rationale for Adjustments: Explanation of any adjustments to the specified spacing to create continuous borders, hedges, or screens, or to achieve the desired aesthetic effect.

Rock Arrangement: Details of how rocks will be incorporated, specifying the variety of rock sizes and shapes, the naturalistic manner of arrangement, and the extent to which the rocks will be partially buried.

Irrigation Plan: A comprehensive irrigation plan, including:

Type of System: (e.g., Drip irrigation, sprinkler system) Connection to Existing System or New Installation: Indication of whether the plants will be connected to the existing irrigation system or if a new system will be installed.

Flow Rates: Adjustable flow rates for drip irrigation systems.

Automatic Timer: Specification of an automatic timer for the irrigation system.

Layout: The location of the irrigation system components (e.g., drip lines, sprinkler heads) in relation to the plantings.

Walking Path Details (Garden 1 Only): For Garden 1, the planting plan must also include details about the walking path:

Width: (Specified width, e.g., 4 feet) Material: Asphalt, matching the existing pathway.

Grading and Compaction: Confirmation that the path will be properly graded and compacted to ensure a smooth and stable surface.

Soil Amendment Plan (If Applicable): If 'Ōhi'a Lehua is selected for Garden 1, the plan must include a soil amendment plan to ensure well-drained and acidic soil conditions.

Maintenance Recommendations: Written recommendations for ongoing maintenance of the plants, including watering, fertilization, and pruning schedules.

o 2.7.1.3 Submission Format. The planting plan shall be submitted in a clear, concise, and professional format, suitable for review and approval. Electronic submissions are preferred. All drawings and diagrams should be legible and to scale, as practicable.

o 2.7.1.4 Government Approval. The Contractor shall allow sufficient time for the Contracting Officer Representative (COR) to review the planting plan and provide feedback. The Contractor shall address all comments and concerns raised by the COR and resubmit the plan as necessary until it is approved.

o 2.7.1.5 Modifications or Deviations. Any modifications or deviations required after initial approval shall be routed for approval by the COR.

3. LOGISTICS AND SITE ACCESS

The NFE (presumably "Non-Federal Entity" - please define if this is used elsewhere) will work with the staff at BAFS, Oahu, to execute this project. The fieldwork associated with this scope of work is intended to be carried out by qualified staff on the island of Oahu.

• 3.1 Site Access:

o The NFE shall have access to BAFS to perform required tasks.

o To gain access, the NFE shall supply requested Personally Identifiable Information (PII) of visiting personnel, including sub-cooperators, to BAFS Security Forces (SFS) through the Government representative and/or sponsor via Form B-180 no later than 14 business days prior to the work start date.

o BAFS SFS will conduct background checks on each individual listed on Form B-180 and will post an Entry Access Listing of authorized cooperators at the Installation Entry Control Point when complete.

o Visitors shall present a valid identification card to the gate sentry for entry verification.

o The NFE, at no time, will have the authority to sponsor, escort, or vouch for additional personnel onto BAFS.

o NFE vehicles will be subject to search prior to entry onto BAFS.

o The NFE shall immediately notify SFS through the Government representative anytime an individual is no longer required to access BAFS due to employment termination, re-assignment, etc.

• 3.2 Safety:

o The work site is located within BAFS, whose vision is to be the Department of Defense’s premier training and vacation destination. Vacationers heavily utilize areas throughout the base, especially near bike trails, the beach, and other amenities.

o The Contractor must ensure adequate safety zones around the work site.

o All work, equipment, and vehicles shall comply with applicable safety regulations and the Health and Safety Workplan (HSP) as described in Task 1.

• 3.3 Staging:

o Vehicles and equipment can be staged on-site and left overnight. Specific locations can be coordinated prior to the commencement of any work.

• 3.4 Supplies and Materials:

o The NFE is responsible for all transportation costs associated with the project, including equipment shipment, vehicle rental, and any other transportation costs required to fulfill this Scope of Work.

• 3.5 Project Communication:

o The NFE shall not publish results of the project tasks without obtaining email or written permission from the USAF.

o The USAF promotes academic publications that do not degrade the military mission and reserves the right to deny publication of information collected with funds generated from this project if the USAF decides the draft publication degrades the military mission.

The NFE shall not communicate the results of the project with any state or federal regulator or member of the media, but rather give the respect to the funding entity to provide such results to the regulatory entities and press in accordance with the Endangered Species Act and USAF public affairs process.

o In those instances when NFE staff associated with the project are contacted by the regulator or media, they shall direct such inquiries to the 15th Wing Air Force Public Affairs Office and forward the inquiry or contact to this public affairs office.

o Email contacts and phone numbers for the 15th Wing Air Force Public Affairs Office shall be provided to the NFE after award.

4. DELIVERABLES AND SCHEDULE

• 4.1 Kick-Off Meeting:

o A kick-off meeting will be held within ten (10) days of award and shall discuss the project, address priorities, and historical knowledge.

o Attendees may participate via telecom; however, on-site attendance is preferred.

• 4.2 Deliverables:

Item Number

Description PWS Reference Submission NLT Date

1 Planting Plan 2.7.1 15 days after award 2 Required Permits 2.7 14 days after award 3 Manuals 12.1 5 days prior to performance period end date

5. POINTS OF CONTACT

• 5.1 USAF:

o The POC for USAF Project Management is Mr. Hugo Cobos. The BAFS point of contact is Mrs. Marie Gagnier. Routine correspondence should be via email when appropriate.

Hugo Cobos 718 CES Environmental Phone: 315-634-2132 Email: hugo.cobos@us.af.mil

Marie Gagnier 18 MSG DET 2/Environmental Phone: 808-789-9701 Email: marie.gagnier.2@us.af.mil

MSgt Frederick Gambrel

18 MSG DET 2/CE

Phone: 808-448-4927 Email: frederick.gambrel.1@us.af.mil

MSgt Timothy McDonald

18 MSG DET 2/SEL

Phone: 808-448-4918 Email: timothy.mcdonald.9@us.af.mil

• 6.0 Security Requirements o 6.1 Security Clearances:

There are security requirements in the performance of this Task Order.

mailto:hugo.cobos@us.af.mil mailto:marie.gagnier.2@us.af.mil mailto:frederick.gambrel.1@us.af.mil mailto:timothy.mcdonald.9@us.af.mil

Some of this work may take place in secure areas where Contractor employees shall be escorted at all times.

The Contractor shall coordinate access to secure areas at least fourteen (14) calendar days ahead of time. It is the Government's responsibility to provide escorts.

The primary contractor shall provide adequately cleared personnel for the performance of this task order.

Contract personnel required to perform work within the Command Post do not require a Secret security clearance; Contractor shall confirm this with DET 2, 18

MSG.

o 6.2 Base Access:

The Contractor shall process a SFS Contractor/Vendor/DV Pass Request

Spreadsheet and provide to DET 2, 18 MSG, at least three calendar weeks after contract award.

This spreadsheet shall identify the names (as shown on the driver’s license), driver’s license numbers and state of issue, SSN and birth date of the personnel who will be performing work under this PWS, company name, address, phone number and contract number, start date and end date. This information is required to grant access to the base.

If required by the base, the Contractor shall provide identification badges for their employees. All Contractor personnel shall wear these badges while on duty on the Government site. The badges shall identify the individual, company name, and be clearly and distinctly marked as Contractor and be in accordance with base regulations.

• 7.0 Environmental Management:

o The Contractor shall comply with the most stringent environmental, local laws and regulations, and Air Force policies, instructions, plans, and directives.

o The Contractor shall maintain an awareness of changing environmental regulatory requirements to avoid environmental deficiencies for activities on Bellows AFS, HI.

o The Prime Contractor shall ensure their sub-contractors comply with these specifications.

• 8.0 Permits:

o The Contractor shall be responsible for coordination with Base Civil Engineers (BCE) on completion of AF Form 103 Digging Permit before any digging is accomplished. The form(s) shall be submitted at the minimum of 14 calendar days after award.

o The contractor shall complete and process all permits, the AF 332, and AF813 Environmental Study forms to DET 2, 18 MSG, approximately six (6) weeks prior to work commencement.

o NOTE: Contractor shall NOT dig or otherwise disturb any ancient burial grounds on Bellows AFS and will be required to coordinate with the Environmental Office prior to installation of any items within this statement of work.

• 9.0 Integrated Product Team (IPT):

o The contractor shall chair a weekly IPT meeting that includes Contractor representatives, the Contracting Officer (CO), representatives of DET 2, 18 MSG, and all required base personnel from Bellows AFS, HI.

o The purpose of this meeting is to discuss project progress, problems being encountered, and other discussions necessary/beneficial to ensure success and timely completion of the Task Order.

o The contractor shall be responsible for the meeting minutes. A copy of the minutes shall be provided to each attendee and disseminated via e-mail addresses.

• 10.0 Quality Assurance:

o The Contractor shall provide a Quality Control Program for the entire life of the project.

o The Contractor’s quality assurance evaluator shall assist the Government representative in performing random spot checks and system acceptance tests.

o The Contractor shall be responsible for identifying system and outside plant deficiencies and/or discrepancies throughout the life of the project. A weekly report (soft copy) shall be submitted indicating progress/status and listing any deficiencies/discrepancies found and actions to correct them.

o 10.1 Contractor Personnel:

10.1.1 Project Management:

The Contractor shall provide a Project Manager (PM) and alternate(s) responsible for contract performance and continuity.

The Contractor shall identify the Project Manager’s or alternate's range of authority to act for the Contractor relating to daily contract operation.

10.1.2 Site Point of Contact (POC):

The Contractor shall designate the Contractor's on-site team leader and alternate(s) as the Site POC for individual projects in their Site Visit Request Letter.

The Site POC or alternate(s) shall be on-site during duty hours until project completion.

The Site POC shall be the interface for all work site communications with the Government, including quality, safety, and discrepancy matters.

10.1.3 Personnel Requirements:

The Project Manager, Site POC, and respective alternate(s) shall be able to read, write, speak, and understand English.

• 11.0 Warranty:

o The Contractor shall warranty the products of its manufacturer to be free from defective materials and workmanship.

o Break-fix support for hardware and all other unspecified components of this system related to include all field trips, telephone support, and shipping costs.

• 12.0 General Requirements:

o 12.1 Manuals and Practices:

The Contractor shall provide the latest version of operation, installation, overview system schematics, maintenance manuals and practices, users guide for each system installed, as provided by the original manufacturer with all new equipment.

o 12.2 In-brief/Out-brief:

The Contractor shall conduct an in-brief with the site POC (DET 2, 18 MSG) or designated representative at the beginning and conclusion of the project. This may be combined with the kick-off meeting.

The in-brief shall inform the customer of the implementation plan and necessary support issues.

The out-brief shall inform the customer of implementation results and necessary maintenance issues (including warranties).

o 12.3 System for Award Management (SAM):

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for Installation via a secure data collection site.

The contractor is required to completely fill in all required data fields using the following web address https://www.sam.gov. SAM replaces the previous ECMRA application that was hosted on https://www.ecmra.mil.

http://www.sam.gov/ http://www.ecmra.mil/

• 13.0 Service Summary

No. PERFORMANCE

OBJECTIVE

PWS

REFERENCE PERFORMANCE THRESHOLD METHOD OF

SURVEILLANCE

All 30 tree stumps are removed completely, including the root ball, to a depth of at least 12 inches below the surface grade at the locations marked by the Government lead.

2.1.1 Tree Stump

Removal

100% completion with no remaining stump material above the specified depth. Acceptable Quality Level (AQL): 0 stumps with root ball above the specified depth.

On site 100% Inspection by the

COR

Designated areas are cleared of existing vegetation, rocks, debris, and any other obstructions, as indicated on the project site plan.

2.1.2 Site Clearing

100% of designated areas cleared, as defined by the project site plan.

AQL: 0 uncleared items in designated areas.

On site100% Inspection by the

COR

Customer Complaints

Debris resulting from site preparation and stump removal is properly disposed of in accordance with all applicable regulations.

Documentation of proper disposal methods and locations is provided to the Government lead.

2.1.3 Debris

Disposal

Documentation provided is complete and accurate, demonstrating compliance with all applicable regulations. AQL: 0 instances of non-compliance with disposal regulations.

On site 100% Inspection by the

COR

Customer Complaints

One (1) Ficus microcarpa (Banyan tree) is planted adjacent to Facility 476, as indicated on the project site plan, and meets the minimum requirements.

2.2.1 Banyan Tree Installation

100% compliance with all minimum requirements. AQL: 0 discrepancies in trunk caliper, height, root system condition, or crown/foliage health.

On site 100% Inspection by the

COR

Five (5) Samanea saman (Monkey Pod) trees are planted around the back of the golf driving range, as indicated on the project site plan, and meet the minimum requirements.

2.2.2 Monkey

Pod Tree

Installation

100% compliance with all minimum requirements. AQL: 0 trees failing to meet trunk caliper, height, crown spread, or crown/foliage health requirements.

On site 100% Inspection by the

COR

Seven (7) each of Pritchardia pacifica (Dwarf Samoan Palm), Pritchardia spp. (Loulu Tree), and Cordia subcordata (Kou Tree) trees are planted around Facility 220, as indicated on the project site plan, and meet the specified minimum requirements for each species. Approved planting plan followed.

2.2.3 Dwarf

Samoan Palm, Loulu Tree, and Kou Tree Installation

100% compliance with all minimum requirements for each species.

Acceptable AQL: 0 trees of each species failing to meet the specified requirements or not planted according to the approved plan.

On site 100% Inspection by the

COR

200 linear feet of shrubs are installed along the golf course, as indicated on the project site plan, using approved species and meets size, spacing, irrigation, and initial maintenance requirements.

2.3.1 Shrub Planting (Golf Course)

100% compliance with all requirements. AQL: 0 instances of unapproved species, shrubs below minimum size, incorrect spacing, or failure to connect to the irrigation system.

On site 100% Inspection by the

COR

250 linear feet of shrubs/hedges are installed around the parking lot of Facility 220, as indicated on the project site plan, using approved species and meets size, spacing, irrigation, and initial maintenance requirements.

2.3.2 Shrub/ Hedge

Installation (Facility 220

Parking Lot & Playground)

100% compliance with all requirements. AQL: 0 instances of unapproved species, shrubs below minimum size, incorrect spacing, or failure to connect to the irrigation system.

On site 100% Inspection by the

COR

A 27,579 sq ft garden is developed as indicated on the project site plan, including planting 30 trees and 70 plants of species approved in the planting plan. The required walking path, irrigation system, and rock arrangements meet the specifications in the approved planting plan.

2.4.1 Garden 1

100% compliance with all requirements. AQL: 0 instances of unapproved species, incorrect path construction, non-functional irrigation system, or unnatural rock arrangement.

On site 100% Inspection by the

COR

A 785 sq ft rock garden is developed as indicated on the project site plan, including 30 plants of species approved in the planting plan. Rocks are arranged in a naturalistic manner.

2.4.2 Garden 2

100% compliance with all requirements. AQL: 0 instances of unapproved species or unnatural rock arrangement.

On site 100% Inspection by the

COR

50 ft wide sloped rock wall is constructed at the main gate, as indicated on the project site plan, with approved plant species, meeting the specifications and design in the approved design and drawings.

2.5 Rock Wall

Construction

100% compliance with all requirements. AQL: 0 instances of unapproved species or deviations from the approved rock wall construction design and drawings.

On site 100% Inspection by the

COR

Irrigation systems installed for all planted areas, including necessary electrical and utility work, and are compliant with all applicable codes and regulations.

2.6 Irrigation System

Installation

100% compliance with all requirements. AQL: 0 instances of unapproved species or deviations from the approved rock wall construction design and drawings.

On site 100% Inspection by the

COR

Customer Complaints

Written document deliverables submitted for approval within required timeframes

2.7, & 4.2

95% compliance with required timeframes. AQL: 1 instance of late submission by no greater than 5 business days.

100% Inspection and validation by the COR

14 Permits submitted within required timeframes

2.7, 4.2, & 8.0

100% compliance with required timeframes. AQL: 0 instances of delay.

100% Inspection and validation by the COR