Award Notice for RFP USTDA-16-D-0001 for IQC Reverse Trade Missions, Conferences, Workshops, Training, and Other Events

Award Notice Posted Nov 11, 2015

Solicitation number: USTDA-16-D-0001
Agency: United States Trade and Development Agency
Awarded: Aug 1, 2016 to Tuatara Group LLC
Set-aside: No set-aside

Opportunity facts

Contract number: 1131PL-16-D-IQ91935 Federal IDV award
NAICS code: 541611 Administrative Management and General Management Consulting Services
PSC: Not on record

Notice details come from SAM.gov. Updated Aug 2, 2016.

Notice text

9 versions

Update #9 · Latest · Aug 2, 2016

This was a multiple award IDIQ. Below are the 17 IDIQ contracts awarded as a result of this solicitation:

Contractor Name: Bilateral U.S.-Arab Chamber of Commerce
Contract No.: 1131PL-16-D-IQ91936

Contractor Name: Tuatara Group, LLC
Contract No.: 1131PL-16-D-IQ91935

Contractor Name: Meridian International Center
Contract No.: 1131PL-16-D-IQ91934

Contractor Name: Experient, Inc.
Contract No.: 1131PL-16-D-IQ91933

Contractor Name: Koeppen, Elliott & Associates
Contract No.: 1131PL-16-D-IQ91932

Contractor Name: Eastern Research Group
Contract No.: 1131PL-16-D-IQ91931

Contractor Name: Futron Aviation Corporation
Contract No.: 1131PL-16-D-IQ91930

Contractor Name: Global Marketing & Communications
Contract No.: 1131PL-16-D-IQ91929

Contractor Name: CORE International
Contract No.: 1131PL-16-D-IQ91928

Contractor Name: Kaizen Company
Contract No.: 1131PL-16-D-IQ91927

Contractor Name: Agland Investment Services
Contract No.: 1131PL-16-D-IQ91926

Contractor Name: Trade Center Management Associates (TCMA)
Contract No.: 1131PL-16-D-IQ91925

Contractor Name: Business Council for International Understanding (BCIU)
Contract No.: 1131PL-16-D-IQ91924

Contractor Name: Webster Group
Contract No.: 1131PL-16-D-IQ91923

Contractor Name: Gas Technology Institute (GTI)
Contract No.: 1131PL-16-D-IQ91922

Contractor Name: American Association of Airport Executives
Contract No.: 1131PL-16-D-IQ91921

Contractor Name: PHM International
Contract No.: 1131PL-16-D-IQ91920

Update #8 · Dec 9, 2015

**The purpose of this Amendment 007 is to:

1. Provide continuation of responses to questions received by Thursday, December 03, 2015, at 12:00 PM Washington DC Time/Eastern Time.

All other terms and conditions of this solicitation remain unchanged.**

The United States Trade and Development Agency (USTDA) is seeking Contractors who have the ability to organize reverse trade missions, conferences, workshops, trainings, or other related events, in any location in the United States or overseas. These activities require Contractors who are capable of: (a) organizing events within a short timeframe, (b) supporting High Level Delegation visits to some of the events, and (c) managing them in a thoroughly professional and smooth operational manner. The ability to market the events and to solicit participation by appropriate USTDA-eligible U.S. and foreign firms is also very important.

This is a multiple Indefinite Delivery Indefinite Quantity (IDIQ) contract (known herein as Indefinite Quantity Contract (IQC)). USTDA is issuing this partial small business set-aside Request for Proposal to solicit offerors for a multiple award IDIQ contract. Partial small business set-aside means that the resulting IDIQ pool will be a mix of both Large and Small businesses. The USTDA intends to award at least fifteen (15) IDIQ contracts for the services set forth in this Request for Proposals. From at least the fifteen (15) IDIQ contracts, the Government intends to award no less than five (5) to responsive small businesses. USTDA intends to award the IDIQ contracts for a term of one-year, with four one-year options, for a total term not to exceed five years. This acquisition is being conducted in accordance with the procedures in Federal Acquisition Regulations (FAR) Part 12 and FAR Part 15.

IDIQ MINIMUM: The contract minimum dollar amount is established at $5,000.00 per awardee.

IDIQ MAXIMUM: The contract maximum dollar amount is established at $75,000,000.00. This contract maximum is for all orders under the multiple award IDIQ including all option periods. The maximum aggregate dollar value of all task orders issued under this contract cannot exceed the contract ceiling.

PROPOSAL DUE DATE:

The Offeror's proposal shall be submitted electronically via contractproposals@ustda.gov no later than Friday, December 18, 2015, 12:00 Noon, Washington DC Time/Eastern Time, adhering to the files set forth below. The proposal must be accompanied by a transmittal letter signed by an authorized representative of the Offeror.

All questions regarding this RFP shall be directed in writing to contractproposals@ustda.gov.

The question submission due dates are as follows:

(1) Monday, November 23, 2015, at 12:00 PM Washington DC Time/Eastern Time and;

(2) Thursday, December 03, 2015, at 12:00 PM Washington DC Time/Eastern Time.

Questions should be in the following format:
Reference: Section ___, Page_____, Paragraph____
Question:______________________________________.

Questions received after this date and time may not be answered. Questions and the Government's responses will be posted as amendments to the solicitation on FEDBIZOPPS (www.FBO.gov).

PRE-PROPOSAL CONFERENCE

The US Trade and Development Agency shall hold a pre-proposal conference for the prospective offerors and key stakeholders to include the Contracting Officer, Program Office, and the Contracting Officer's Representative (COR).

• PARTICIPATION IN-PERSON

The pre-proposal conference is scheduled for Tuesday, December 01, 2015 from 1:00 pm to 3:00 pm Washington DC Time/Eastern Time at USTDA's Business Center located at 1000 Wilson Boulevard, Suite 1500, Arlington, Virginia 22209. A maximum of 2 attendees per potential offeror are allowed at the pre-proposal conference. Notification via e-mail shall be sent to contractproposals@ustda.gov 24 hours in advance if you wish to attend the pre-proposal conference.

The following information must be transmitted: Name of Company, Name of person(s) attending, valid e-mail address, and telephone number you can be reached at for notification purposes.

• PARTICIPATION VIA TELEPHONE

Those that cannot attend in person may choose to participate via telephone. Notification via e-mail shall be sent to contractproposals@ustda.gov 24 hours in advance if you wish to attend the pre-proposal conference via telephone. A dial-in number will be provided.

Please note that: Although attendance at the pre-proposal conference will be informative, it is not mandatory in order to participate in this competition.

THE OFFEROR'S PROPOSAL SHALL BE SUBMITTED IN TWO SEPARATE VOLUMES AS FOLLOWS:

• VOLUME I
o (a): TECHNICAL
o (b): RELEVANT PAST PERFORMANCE

• VOLUME II: PRICE AND GENERAL INFORMATION, CERTIFICATES AND/OR PROVISIONS.

SEE THE ATTACHMENTS FOR ALL THE INFORMATION RELATED TO THIS SOLICITATION

Update #7 · Dec 7, 2015

*The purpose of this Amendment 006 is to:

1. Provide responses to questions received by Thursday, December 03, 2015, at 12:00 PM Washington DC Time/Eastern Time.

All other terms and conditions of this solicitation remain unchanged.**

IDIQ MINIMUM: The contract minimum dollar amount is established at $5,000.00 per awardee.

PROPOSAL DUE DATE:

All questions regarding this RFP shall be directed in writing to contractproposals@ustda.gov.

The question submission due dates are as follows:

(1) Monday, November 23, 2015, at 12:00 PM Washington DC Time/Eastern Time and;

(2) Thursday, December 03, 2015, at 12:00 PM Washington DC Time/Eastern Time.

Questions should be in the following format:
Reference: Section ___, Page_____, Paragraph____
Question:______________________________________.

Questions received after this date and time may not be answered. Questions and the Government's responses will be posted as amendments to the solicitation on FEDBIZOPPS (www.FBO.gov).

PRE-PROPOSAL CONFERENCE

• PARTICIPATION IN-PERSON

The following information must be transmitted: Name of Company, Name of person(s) attending, valid e-mail address, and telephone number you can be reached at for notification purposes.

• PARTICIPATION VIA TELEPHONE

Please note that: Although attendance at the pre-proposal conference will be informative, it is not mandatory in order to participate in this competition.

THE OFFEROR'S PROPOSAL SHALL BE SUBMITTED IN TWO SEPARATE VOLUMES AS FOLLOWS:

• VOLUME I
o (a): TECHNICAL
o (b): RELEVANT PAST PERFORMANCE

• VOLUME II: PRICE AND GENERAL INFORMATION, CERTIFICATES AND/OR PROVISIONS.

SEE THE ATTACHMENTS FOR ALL THE INFORMATION RELATED TO THIS SOLICITATION

Update #6 · Dec 2, 2015

**The purpose of this Amendment 005 is to post the following documents from the IQC Pre-Proposal Conference which was held on Tuesday, December 01, 2015 from 1:00 pm to 3:00 pm Washington DC Time/Eastern Time at USTDA's Business Center located at 1000 Wilson Boulevard, Suite 1500, Arlington, Virginia 22209

1. IQC Pre-Proposal Conference Agenda.

2. IQC Pre-Proposal Conference Slides (Contractual).

3. USTDA Introduction and USTDA's IQC Activities (Program Office).

4. IQC Pre-Proposal Conference Participants List (In-person).

5. IQC Pre-Proposal Conference Participants List (via Telephone)

All other terms and conditions of this solicitation remain unchanged.**

IDIQ MINIMUM: The contract minimum dollar amount is established at $5,000.00 per awardee.

PROPOSAL DUE DATE:

All questions regarding this RFP shall be directed in writing to contractproposals@ustda.gov.

The question submission due dates are as follows:

(1) Monday, November 23, 2015, at 12:00 PM Washington DC Time/Eastern Time and;

(2) Thursday, December 03, 2015, at 12:00 PM Washington DC Time/Eastern Time.

Questions should be in the following format:
Reference: Section ___, Page_____, Paragraph____
Question:______________________________________.

Questions received after this date and time may not be answered. Questions and the Government's responses will be posted as amendments to the solicitation on FEDBIZOPPS (www.FBO.gov).

PRE-PROPOSAL CONFERENCE

• PARTICIPATION IN-PERSON

The following information must be transmitted: Name of Company, Name of person(s) attending, valid e-mail address, and telephone number you can be reached at for notification purposes.

• PARTICIPATION VIA TELEPHONE

Please note that: Although attendance at the pre-proposal conference will be informative, it is not mandatory in order to participate in this competition.

THE OFFEROR'S PROPOSAL SHALL BE SUBMITTED IN TWO SEPARATE VOLUMES AS FOLLOWS:

• VOLUME I
o (a): TECHNICAL
o (b): RELEVANT PAST PERFORMANCE

• VOLUME II: PRICE AND GENERAL INFORMATION, CERTIFICATES AND/OR PROVISIONS.

SEE THE ATTACHMENTS FOR ALL THE INFORMATION RELATED TO THIS SOLICITATION

Update #5 · Dec 1, 2015

**The purpose of this Amendment 004 is to:

Provide responses to questions received by Monday, November 23, 2015, at 12:00 PM Washington DC Time/Eastern Time.

Included in this Amendment 004 are the following amended documents: Solicitation, Attachment D.2.2: USTDA IQC Events Manual, and Attachment E.9.1: Past Performance Questionnaire.

All other terms and conditions of this solicitation remain unchanged.**

IDIQ MINIMUM: The contract minimum dollar amount is established at $5,000.00 per awardee.

PROPOSAL DUE DATE:

All questions regarding this RFP shall be directed in writing to contractproposals@ustda.gov.

The question submission due dates are as follows:

(1) Monday, November 23, 2015, at 12:00 PM Washington DC Time/Eastern Time and;

(2) Thursday, December 03, 2015, at 12:00 PM Washington DC Time/Eastern Time.

Questions should be in the following format:
Reference: Section ___, Page_____, Paragraph____
Question:______________________________________.

Questions received after this date and time may not be answered. Questions and the Government's responses will be posted as amendments to the solicitation on FEDBIZOPPS (www.FBO.gov).

PRE-PROPOSAL CONFERENCE

• PARTICIPATION IN-PERSON

The following information must be transmitted: Name of Company, Name of person(s) attending, valid e-mail address, and telephone number you can be reached at for notification purposes.

• PARTICIPATION VIA TELEPHONE

Please note that: Although attendance at the pre-proposal conference will be informative, it is not mandatory in order to participate in this competition.

THE OFFEROR'S PROPOSAL SHALL BE SUBMITTED IN TWO SEPARATE VOLUMES AS FOLLOWS:

• VOLUME I
o (a): TECHNICAL
o (b): RELEVANT PAST PERFORMANCE

• VOLUME II: PRICE AND GENERAL INFORMATION, CERTIFICATES AND/OR PROVISIONS.

SEE THE ATTACHMENTS FOR ALL THE INFORMATION RELATED TO THIS SOLICITATION

Update #4 · Nov 27, 2015

**The purpose of this Amendment 003 is to post the Agenda for the Pre-Proposal Conference scheduled for Tuesday, December 01, 2015 from 01:00PM until 03:00PM.

All other terms and conditions of this solicitation remain unchanged.**

IDIQ MINIMUM: The contract minimum dollar amount is established at $5,000.00 per awardee.

PROPOSAL DUE DATE:

All questions regarding this RFP shall be directed in writing to contractproposals@ustda.gov.

The question submission due dates are as follows:

(1) Monday, November 23, 2015, at 12:00 PM Washington DC Time/Eastern Time and;

(2) Thursday, December 03, 2015, at 12:00 PM Washington DC Time/Eastern Time.

Questions should be in the following format:
Reference: Section ___, Page_____, Paragraph____
Question:______________________________________.

Questions received after this date and time may not be answered. Questions and the Government's responses will be posted as amendments to the solicitation on FEDBIZOPPS (www.FBO.gov).

PRE-PROPOSAL CONFERENCE

• PARTICIPATION IN-PERSON

The following information must be transmitted: Name of Company, Name of person(s) attending, valid e-mail address, and telephone number you can be reached at for notification purposes.

• PARTICIPATION VIA TELEPHONE

Please note that: Although attendance at the pre-proposal conference will be informative, it is not mandatory in order to participate in this competition.

THE OFFEROR'S PROPOSAL SHALL BE SUBMITTED IN TWO SEPARATE VOLUMES AS FOLLOWS:

• VOLUME I
o (a): TECHNICAL
o (b): RELEVANT PAST PERFORMANCE

• VOLUME II: PRICE AND GENERAL INFORMATION, CERTIFICATES AND/OR PROVISIONS.

SEE THE ATTACHMENTS FOR ALL THE INFORMATION RELATED TO THIS SOLICITATION

Update #3 · Nov 17, 2015

**The purpose of this Amendment 002 is to make a number of changes to include the Proposal Due Date, Question Due Date, and Pre-Proposal Conference Date and Time.

The Amended Solicitation is attached herein.

All other terms and conditions of this solicitation remain unchanged.**

IDIQ MINIMUM: The contract minimum dollar amount is established at $5,000.00 per awardee.

PROPOSAL DUE DATE:

All questions regarding this RFP shall be directed in writing to contractproposals@ustda.gov.

The question submission due dates are as follows:

(1) Monday, November 23, 2015, at 12:00 PM Washington DC Time/Eastern Time and;

(2) Thursday, December 03, 2015, at 12:00 PM Washington DC Time/Eastern Time.

Questions should be in the following format:
Reference: Section ___, Page_____, Paragraph____
Question:______________________________________.

Questions received after this date and time may not be answered. Questions and the Government's responses will be posted as amendments to the solicitation on FEDBIZOPPS (www.FBO.gov).

PRE-PROPOSAL CONFERENCE

• PARTICIPATION IN-PERSON

The following information must be transmitted: Name of Company, Name of person(s) attending, valid e-mail address, and telephone number you can be reached at for notification purposes.

• PARTICIPATION VIA TELEPHONE

Please note that: Although attendance at the pre-proposal conference will be informative, it is not mandatory in order to participate in this competition.

THE OFFEROR'S PROPOSAL SHALL BE SUBMITTED IN TWO SEPARATE VOLUMES AS FOLLOWS:

• VOLUME I
o (a): TECHNICAL
o (b): RELEVANT PAST PERFORMANCE

• VOLUME II: PRICE AND GENERAL INFORMATION, CERTIFICATES AND/OR PROVISIONS.

SEE THE ATTACHMENTS FOR ALL THE INFORMATION RELATED TO THIS SOLICITATION

Update #2 · Nov 12, 2015

The purpose of this Amendment 001 is to make minor corrections to some of the USTDA IQC Events Manual cross-references listed in the Statement of Work.

The Amended Statement of Work, Section D, is included here while the Attachment D.2.2 titled "USTDA IQC Events Manual" remains unchanged.

All other terms and conditions of this solicitation remain unchanged.

IDIQ MINIMUM: The contract minimum dollar amount is established at $5,000.00 per awardee.

PROPOSAL DUE DATE:

The Offeror's proposal shall be submitted electronically via contractproposals@ustda.gov no later than Thursday, December 10, 2015, 12:00 Noon, Washington DC Time/Eastern Time, adhering to the files set forth below. The proposal must be accompanied by a transmittal letter signed by an authorized representative of the Offeror.

All questions regarding this RFP shall be directed in writing to contractproposals@ustda.gov. The deadline for submission of questions regarding this RFP is Monday, November 23, 2015, at 12:00 PM Washington DC Time/Eastern Time. Questions should be in the following format:
Reference: Section ___, Page_____, Paragraph____
Question:______________________________________.

Questions received after this date and time may not be answered. Questions and the Government's responses will be posted as amendments to the solicitation on FEDBIZOPPS (www.FBO.gov).

PRE-PROPOSAL CONFERENCE

• PARTICIPATION IN-PERSON

The pre-proposal conference is scheduled for Wednesday, November 18, 2015 from 8:30 am to 10:30 am Washington DC Time/Eastern Time at USTDA's Business Center located at 1000 Wilson Boulevard, Suite 1500, Arlington, Virginia 22209. A maximum of 2 attendees per potential offeror are allowed at the pre-proposal conference. Notification via e-mail shall be sent to contractproposals@ustda.gov 24 hours in advance if you wish to attend the pre-proposal conference.

The following information must be transmitted: Name of Company, Name of person(s) attending, valid e-mail address, and telephone number you can be reached at for notification purposes.

• PARTICIPATION VIA TELEPHONE

Please note that: Although attendance at the pre-proposal conference will be informative, it is not mandatory in order to participate in this competition.

THE OFFEROR'S PROPOSAL SHALL BE SUBMITTED IN TWO SEPARATE VOLUMES AS FOLLOWS:

• VOLUME I
o (a): TECHNICAL
o (b): RELEVANT PAST PERFORMANCE

• VOLUME II: PRICE AND GENERAL INFORMATION, CERTIFICATES AND/OR PROVISIONS.

SEE THE ATTACHMENTS FOR ALL THE INFORMATION RELATED TO THIS SOLICITATION

Update #1 · Nov 11, 2015

IDIQ MINIMUM: The contract minimum dollar amount is established at $5,000.00 per awardee.

PROPOSAL DUE DATE:

Questions received after this date and time may not be answered. Questions and the Government's responses will be posted as amendments to the solicitation on FEDBIZOPPS (www.FBO.gov).

PRE-PROPOSAL CONFERENCE

• PARTICIPATION IN-PERSON

The following information must be transmitted: Name of Company, Name of person(s) attending, valid e-mail address, and telephone number you can be reached at for notification purposes.

• PARTICIPATION VIA TELEPHONE

Please note that: Although attendance at the pre-proposal conference will be informative, it is not mandatory in order to participate in this competition.

THE OFFEROR'S PROPOSAL SHALL BE SUBMITTED IN TWO SEPARATE VOLUMES AS FOLLOWS:

• VOLUME I
o (a): TECHNICAL
o (b): RELEVANT PAST PERFORMANCE

• VOLUME II: PRICE AND GENERAL INFORMATION, CERTIFICATES AND/OR PROVISIONS.

SEE THE ATTACHMENTS FOR ALL THE INFORMATION RELATED TO THIS SOLICITATION

Files

File	Type	Posted
USTDA_IQC_Request_for_Proposal_RFP-USTDA-16-D-0001_(Amendment_007).pdf	PDF	Dec 9, 2015
USTDA_IQC_Request_for_Proposal_RFP-USTDA-16-D-0001_(Amendment_006).pdf	PDF	Dec 7, 2015
USTDA_IQC_Request_for_Proposal_RFP-USTDA-16-D-0001_(Amendment_005).pdf	PDF	Dec 2, 2015
Questions_and_Answers_for_RFP-USTDA-16-D-0001_(Amendment_004).pdf	PDF	Dec 1, 2015
Attachment_D.2.2_USTDA_IQC_Events_Manual_(Amendment_004).pdf	PDF	Dec 1, 2015
Attachment_E.9.1_Past_Performance_Questionnaire_RFP-USTDA-16-D-0001_(Amendment_004).docx	DOCX document	Dec 1, 2015
USTDA_IQC_Request_for_Proposal_RFP-USTDA-16-D-0001_(Amendment_004).pdf	PDF	Dec 1, 2015
USTDA_IQC_Request_for_Proposal_RFP-USTDA-16-D-0001_(Amendment_003).pdf	PDF	Nov 27, 2015
Attachment_D.2.1_IQC_Task_Order_Price_Chart.xlsx	XLSX spreadsheet	Nov 17, 2015
USTDA_IQC_Request_for_Proposal_RFP-USTDA-16-D-0001_(Amendment_002).pdf	PDF	Nov 17, 2015
USTDA_IQC_Request_for_Proposal_RFP-USTDA-16-D-0001_(Amendment_001).pdf	PDF	Nov 12, 2015
USTDA_IQC_Request_for_Proposal_RFP-USTDA-16-D-0001.pdf	PDF	Nov 11, 2015
Attachment_D.2.2_USTDA_IQC_Events_Manual.pdf	PDF	Nov 11, 2015
Attachment_E.9.1_Past_Performance_Questionnaire_RFP-USTDA-16-D-0001.docx	DOCX document	Nov 11, 2015
Attachment_D.2.1_IQC_Task_Order_Price_Chart.xlsx	XLSX spreadsheet	Nov 11, 2015

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