Avidity Watchdog EX Preventative maintenance agreement

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 20 is seeking preventative maintenance services for the Avidity Science Environmental Monitoring System at the Puget Sound VA Medical Center in Seattle, Washington. The procurement requires an Original Equipment Manufacturer (OEM) certified contractor to provide twice-annual maintenance visits for the Avidity PULSE/Watchdog EX Local environmental monitoring system located in the Veterinary Medical Unit. The contractor must perform calibrations, adjustments, repairs, and parts replacements for room sensors and controllers that monitor environmental parameters such as temperature, humidity, and lighting cycles in compliance with VHA Directive 1200.07. The government will evaluate proposals based on price, past performance, and technical requirements, utilizing Simplified Acquisition Procedures to award a firm-fixed price purchase order. Quotes must be submitted via email to Nicholas.Heintz@VA.gov by August 6, 2025, at 10:00 AM Pacific Time.

While one government file indicates the procurement is set aside for small businesses with a $34 million size standard, the primary solicitation notice states "No Set-Aside Used," creating some uncertainty about the actual set-aside designation. No current contractors or incumbents are specifically identified in the documentation. The contract structure includes a base year from September 1, 2025, through August 31, 2026, with four additional option years extending the potential performance period through August 31, 2030. The maintenance services will cover equipment across three buildings (Buildings 11, 23, and 34) at the Puget Sound VAMC, including pulse systems, sensor modules, light control modules, and related environmental monitoring components. The work will be performed at the VA Puget Sound Health Care System facility located in Seattle, Washington 98108, with contract administration handled by the VA Network Contracting Office 20 in Vancouver, Washington.