A/V Support: AFROTC Commander's Symposium
Closed Solicitation Posted
- Solicitation number
- F2XJB14318AW01
- Agency
-
Air Education and Training Command
Air Force, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- Place of performance
- Dallas, Texas 75244, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Air Force's Air Education and Training Command is seeking audio/visual support services for the annual AFROTC Commander's Symposium, an essential professional development event for 145 Detachment Commanders, 4 Region Commanders, and their staff from 148 geographically separated units. The solicitation, issued by the 42nd Contracting Squadron at Maxwell AFB, requires comprehensive A/V equipment and technical support for the symposium, including the delivery, setup, operation, and removal of equipment across multiple conference spaces. Contractors must be registered in SAM.gov and will be evaluated based on the lowest-priced quote meeting the minimum acceptable criteria outlined in the Statement of Work. Quotes are due by December 17, 2024, at 1:00 PM CST and must be submitted via email to the designated contracting officers. The evaluation will focus on the contractor's ability to provide specified equipment like LCD projectors, wireless microphones, computer sound interfaces, and stage/lighting setups for various room configurations.
The contract is a total small business set-aside with an estimated value of $12,858.30 and will be performed at the Double Tree by Hilton Dallas Near the Galleria in Dallas, Texas. The symposium is scheduled for January 6-9, 2025, and requires A/V support for a main auditorium accommodating 240 people and up to 5 breakout rooms with capacities ranging from 30-60 people. Technical support staff must be available throughout the event to ensure proper equipment operation and seamless event execution. The procurement falls under NAICS Category 532490 for Commercial and Industrial Machinery and Equipment Rental and Leasing, with a Product Service Code of W099 for Equipment Rental. The contract aims to provide a critical professional development platform for AFROTC leadership, facilitating direct mentorship and strategic planning across the organization's nationwide network of units.
Notice text
The Air Force Reserve Officer Training Corps (AFROTC) Commander's Symposium is an annual professional development event for 145 AFROTC Detachment Commanders, 4 Region Commanders and their staff. These organizations are located at 148 geographically separated units across the United States and Puerto Rico. Hosting this symposium in one location provides all Detachment and Region Commanders an invaluable opportunity to directly mentor those who are entrusted with executing the AFROTC mission. This annual event directly impacts the quality of leadership and training for years to come.
Files
| File | Type | Posted |
|---|---|---|
| Statement of Work.pdf | ||
| Request for Quote.docx | DOCX document | |
| Clauses and Provisions (Attachment 2).pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Solicitation | |
| A/V Support: AFROTC Commander's Symposium | Pre-Solicitation |
Similar open opportunities
| Opportunity | Agency | Set-aside | Responses due |
|---|---|---|---|
| FY27 Nursing Practice Oversight Course (NPOC) | Air Force Installation Contracting Agency | Total Small Business | |
| Building 231 Audio and Video Equipment | Air Force Sustainment Center | No set-aside | |
| 10-Miler Audio/Visual | Air Force Space Command | Total Small Business | |
| ES BLDG 1624 RM 203 VTC & A/V Upgrade - FY27 RFQ | AFLCMC Hanscom AFB | Total Small Business | |
| DCF3 projection system | Air Education and Training Command | No set-aside |
On GovTribe
Work this opportunity
- Track it in your pipeline
- Find teaming partners
- Similar opportunities
- Ask GovTribe AI about this opportunity