Request for Quote.docx

REQUEST FOR QUOTE AFROTC COMMANDERS’ SYMPOSIUM A/V SUPPORT (THIS IS NOT AN ORDER)

Primary POC: 2d Lt Easton Flamand Alt \ POC: Jeremy Kersey Phone: 334-953-3528 Phone: 334-953-3526 Email: easton.flamand.1@us.af.mil Email: jeremy.kersey.1@us.af.mil

GENERAL INFORMATION

The 42nd Contracting Squadron, 50 LeMay Plaza, Bldg. 804, Maxwell AFB, AL has a requirement to purchase A/V support for the AFROTC Commanders’ Symposium. OPEN MARKET QUOTES WILL NOT BE CONSIDERED. This requirement is being solicited as a 100% Small Business Set-Aside via the System for Award Management (SAM). Only quotes from SAM.gov vendors will be accepted.

SCHEDULE OF SUPPLIES/SERVICES:

Support in accordance with (IAW) the attached Statement of Work (SOW).

1 EA

12,858.30

DELIVERY INFORMATION: All items shall be shipped to the following address:

Double Tree by Hilton Dallas Near the Galleria 4099 Valley View Lane, Dallas, TX 75244

INSTRUCTIONS TO GSA CONTRACTORS:

1. This will be a competitive firm-fixed priced delivery order. The contracting officer has determined there is a high probability of adequate price competition in this acquisition. This solicitation is being issued on a competitive basis. To assure timely and equitable evaluation of quote, the SAM contractors must follow the instructions contained herein. Failure to meet a requirement may result in an offeror being ineligible for award.

2. Specific Instructions:

a) Contractors must submit a dated quote with unit prices and extended prices in response to this solicitation.

b) Performance Requirements: Contractors must submit documentation sufficient in detail to determine the capability of meeting all requirements as outlined in Schedule of Supplies/Services for CLIN 0001 IAW SOW para.’s 3.0-3.4.

c) Delivery Date: The Contractors shall propose a realistic date (based on days after date of contract) for the requirements identified in this solicitation. The delivery date shall take into consideration availability, ordering, shipping and any other factors that could affect the delivery of the item(s) being proposed under this solicitation.

Delivery date will be incorporated into the resulting contract.

d) To be eligible to receive an award resulting from this RFQ, contractors must be registered in the DoD Systems for Award Management database, no exceptions. To register, please visit http://www.sam.gov or by calling 1-866-606-8220.

e) Responses to this notice shall be provided in writing via e-mail to the Contract Specialist, 2d Lt Easton Flamand, (334) 953-3528, easton.flamand.1@us.af.mil and the Contracting Officer, Jeremy Kersey, (334) 953-3526, jeremy.kersey.1@us.af.mil. All responses shall be received by no later than 17 Dec 2024, 1:00pm CST. Email is the preferred method of contact. Upon receipt of your quote, the Government will confirm receipt within 24 hours. If a confirmation has not been received within 24 hours, please contact the Contract Specialist and the Contracting Officer identified in this notice.

BASIS FOR CONTRACT AWARD

1. Award will be made to the lowest priced SAM Contractor that meets the minimum criteria identified below. Quotes will be assigned ratings of Acceptable (clearly meets minimum requirements) and Unacceptable (does not clearly meet minimum requirements).

Manufacturer Specifications: Contractors submitted documentation shall be evaluated to ensure they are sufficient in detail to determine the capability of meeting all requirements as outlined in Schedule of Supplies/Services for CLIN 0001 IAW SOW para.’s 3.0-3.4.

2. Price: The Government may use any of the following price analysis techniques IAW FAR 13.106-3(a) to determine price reasonableness: competitive quotes, comparison of the proposed price with prices found reasonable on previous purchases, a comparison with similar items in a related industry, comparison to an independent Government estimate, or any other reasonable basis.

ATTACHMENTS (2):

1. Attachment 1 – Statement of Work

2. Attachment 2 – Clauses and Provisions