Automated Project Order Follow-on

SOURCES SOUGHT/ REQUEST FOR INFORMATION (RFI)

Automated Project Order Follow-on

RFI: APO_Follow-on

 29 September 2026

1. SYNOPSIS

The Air Force Materiel Command (AFMC), Air Force Life Cycle Management Center (AFLCMC) Business and Enterprise Systems Directorate (BES) Financial System Contracting Division (GBKGF), Wright-Patterson Air Force Base (WPAFB), Ohio is conducting market research seeking vendor interest in Automated Project Order for capability support.

This is a Request for Information (RFI) only. The purpose of this Request for Information (RFI) is solely for informational, market research, and planning purposes, that may be of interest to the United States Air Force. Pursuant to RFO Part 10 (Market Research), the purpose of this notice is to: (1) determine what sources capable of satisfying the agency’s requirements exist; (2) ascertain potential market capacity; (3) determine the 8(a) small business presence in the market; and (4) collect industry experience with successful execution of business system sustainment.

Respondents are advised that the United States Government will not pay for any information or administrative costs incurred in response to this RFI. All costs associated with responding to this RFI will be solely at the interested party’s expense. Not responding to this RFI does not preclude participation in any future RFP, if any is issued. It is the responsibility of the potential

vendors to monitor their email for additional information pertaining to this requirement.

1. PURPOSE

The purpose of this RFI is for the AFLCMC Business and Enterprise Systems Directorate (BES) Financial System Contracting Division (GBG) Program Management Office (PMO) to gather information about the market interest to provide sustainment support for Automated Project Order (APO).

Automated Project Order (APO/JO25A) is a system that digitally streamlines and automates project management processes, from initiation to completion. APO manages the lifecycle of a project, including planning, execution, monitoring, and closing; and is a critical part of warfighter readiness by reducing the timeline for aircraft and equipment processed through depot repair, thereby returning the aircraft and equipment back to fully mission capable. APO automates the AFMC Form 181 that handles the offer of funds by the Consolidated Sustainment Activity Group (CSAG)-Supply and the acceptance and performance of organic depot maintenance workload by CSAG-Maintenance on aircraft and aircraft support equipment. APO provides the workload and logs the Line of Accounting (LOA), then matches the LOA to the funding for all end items repaired organically. The AFMC Form 181 process obligates Depot Purchased Equipment Maintenance (DPEM) funds for depot project workloads.

PERIOD OF PERFORMANCE

The Period of Performance (PoP) is projected to be one (1) base year with Two (2) one (1)-year options, and up to a six month extension of services for a total of Three and a half (3.5) years and is anticipated to begin no later than August 2027.

1. CONTRACT TYPE

The contract type has yet to be determined. However, it is anticipated that it will be a Firm Fixed Price (FFP) contract.

1. Scope/Requirements

3.1. Overview and Purpose

The Program Management Office (PMO) located at Maxwell Air Force Base–Gunter Annex, Alabama, is conducting market research to identify qualified and capable commercial vendors interested in providing end-to-end capability, operations, and sustainment support for the Automated Processing Operations (APO) system.

The selected contractor will provide comprehensive lifecycle software support, infrastructure operations, and integration capabilities for the APO application currently hosted within the DISA DECC Ogden environment.

Note: Funds are not presently available for this effort. No award will be made under this notice, and this RFI does not commit the Government to contract for any supply or service. In accordance with RFO 52.101(c), the Government will not pay or reimburse respondents for any costs, effort, or administrative expenses associated with submitting a response. All submissions will be treated as information only.

3.2. Scope of Requirement

The contractor shall support the APO PMO across all operational facets of the APO system, ensuring high availability, strict compliance with DoD cybersecurity and information assurance mandates, and seamless operational interface across disparate enterprise networks.

4. Capability Information Requested

Interested parties are requested to submit a Capabilities Statement demonstrating relevant corporate experience, technical proficiency, and past performance across the following four functional domains:

4.1. Mainframe & Legacy Software Sustainment

• Demonstrated experience in the end-to-end maintenance, sustainment, and optimization of legacy enterprise mainframe environments.
• Proven technical proficiency in maintaining, refactoring, and supporting legacy application code developed in COBOL.

4.2. Operations, Systems Administration & Help Desk Support

• Experience establishing, operating, and managing a Tier I–Tier II customer support Help Desk.
• Proven track record in executing daily computer operations, including enterprise data maintenance, scheduled automated backups, restoration protocols, database administration, and operating system maintenance.

4.3. Multi-Protocol & Cross-Domain Network Interfacing

• Experience engineering, monitoring, and sustaining secure multi-protocol interfaces connecting disparate enterprise systems across complex DoD networks.
• Demonstrated compliance with Department of Defense security policies, Information Assurance Vulnerability Alerts (IAVAs), Security Technical Implementation Guides (STIGs), and Risk Management Framework (RMF) standards.

4.4. Software Quality Assurance, Testing & Vulnerability Remediation

• Experience sustaining baseline software across rigorous test, staging, and operational fielding.
• Demonstrated capability to systematically identify, track, and remediate cybersecurity vulnerabilities (e.g., Common Vulnerabilities and Exposures [CVEs], static/dynamic code scan findings) while enhancing overall code maintainability and system stability.

5. PLACE OF PERFORMANCE

Primary performance shall be at WPAFB, OH. Alternative performance at Maxwell AFB, Gunter Annex, AL, or via telework may be authorized by the Government Program Manager. The Government will provide standard workspace, telephone, and a standard desktop configuration (SDC) computer system for on-site personnel.

Security, Clearance, and Access Requirements

• Security Clearance - Contractor personnel must possess the appropriate security clearance—up to and including SECRET—as required by the specific performance site.

• Investigation Standard - All personnel must have a completed, favorable Single-Scope Background Investigation (SSBI).

• Credentialing (CAC) - Personnel must obtain Common Access Cards (CACs) for physical security, logical access, and digital encryption/identification.

• Citizenship Constraints - No foreign nationals (excluding resident aliens) shall perform work under this requirement.

6. ORGANIZATIONAL CONFLICT OF INTEREST

Organizational Conflict of Interest (OCI), as defined and discussed in RFO 9.5, Organizational and Consultant Conflicts of Interest, is a concern in all acquisitions across the Department of Defense. Early involvement with our industry partners is a key element of the OCI process, and it is critical for the Government to be able to identify any potential OCI issues as early as possible for an acquisition. This would allow ample time to address and evaluate any potential OCI issues, if required, prior to contract award with minimal impact to critical acquisition schedules.

Interested vendors are requested to evaluate your potential OCI issues with regard to this requirement for sustainment support for APO, and the contractor is encouraged to identify any OCI issues, as stated in RFO 9.5 to the Contracting Officer (CO). This will assist the CO in determining if the contractor will need to submit an OCI Mitigation Plan for any solicitation that might result from this notice.

7. INFORMATION REQUESTED

The contractor's RFI Response submittal shall be:

1. 1. 10 pages or less (cover page is not included in page count)
   2. Times New Roman 12 font
   3. One (1)-inch margins
   4. Page size should be 8.5 x 11 inches
   5. Foldouts are permitted but will be assessed toward total page count.

Contractors responding to this RFI shall include the following information:

• In accordance with this RFI, provide a brief history of your team's experience in providing services to a system(s) the same as or similar to the system described in the PWS.

• In accordance with this RFI, paragraph 6, describe any potential OCI issues that you believe to exist in association to this effort as described in the attached PWS. For any potential OCI issue(s), please describe the plan for addressing and alleviating any issue.

• Provide any questions or comments concerning the APO capability support requirements described in the PWS.

• Provide any recommendations and rationale for contract vehicle(s) for providing the APO capability support requirements described in the PWS.

Please provide the following business information for your company/institution and for any teaming or joint venture partners:

1. 1. Company/Institute Name
   2. CAGE Code
   3. Address
   4. Point of Contact
   5. Phone Number
   6. E-mail Address
   7. Web Page URL

An acknowledgement of your registration for NAICS code 541511.

1. 1. A statement as to whether your company is domestically or foreign owned (if foreign, please indicate the country of ownership).
   2. Please provide a statement that the respondent will allow or will not allow the Government to release proprietary data.

Due Date:Responses should be submitted electronically to the Contracting Officer, Ms. Ashley Decker, at ashley.decker.5@us.af.mil, and the Contract Specialist, Mr. Daniel Berens, at daniel.berens@us.af.mil by 4:00 PM ET 13 October 2026. Late responses may not be reviewed.

• SUBMISSIONS/QUESTIONS

If submitting company Proprietary Information or competition sensitive information, please make sure it is CLEARLY MARKED. To aid the Government, please segregate Proprietary Information to the maximum extent possible. All segregated proprietary information will be protected by the Government.

THIS IS AN RFI ONLY. The information provided in this RFI is subject to change and is not binding on the Government. The DAF has not made a commitment to procure any of the items discussed, and release of this RFI should not be construed as such a commitment or as authorization to incur cost for which reimbursement would be required or sought. All submissions become Government property and will not be returned.

Any questions should be directed to the Contracting Officer and the Contract Specialist, as identified above.

Note: All interested contractors must be registered in SAM to be eligible for award of Government contracts.

Attachment: APO PWS_29 Sept 2026