Automated Endoscope Leak Tester – Leavenworth and Topeka
Closed Pre-Solicitation Posted
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- Solicitation number
- 36C25526MC0005
- Agency
-
Veterans Integrated Service Network 15
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 339112 Surgical and Medical Instrument Manufacturing
- Place of performance
- Topeka, Kansas, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs, Veterans Integrated Service Network 15, Network Contracting Office 15 is conducting a sources-sought market research for Automated Endoscope Leak Testers to support the Leavenworth and Topeka VA Medical Centers, with responses due by June 29, 2026. This is a sources-sought notice only and does not constitute a solicitation; responses are not offers and cannot form a binding contract.
The Government seeks six complete systems—three units for each facility—along with six wall-mounted holders. The reference standard is the ALT-Pro Automated Endoscope Leak Tester by Olympus America Inc., but equivalent products meeting all specified salient characteristics are acceptable. Required technical capabilities include capacity for simultaneous testing of two endoscopes, automated three-step procedure with RFID scanning and LCD display, RFID reader with up to 13,000 record capacity, electronic data export, and compatibility with major endoscope brands including Olympus, Fujifilm, and Pentax. Systems must support both automatic (computerized dry leak test) and manual (operator-controlled wet leak test) modes.
Contractors must provide on-site installation at both facilities with electrical connection, RFID reader calibration, LCD configuration, network setup, and diagnostic verification. Hands-on training for up to 15 clinical staff by a manufacturer-trained representative is required, covering the three-step testing process, testing mode selection, display interpretation, record keeping, and troubleshooting. Ongoing support must encompass email and phone technical support, system troubleshooting, optimization guidance, preventive maintenance recommendations, RFID database assistance, and advanced feature guidance.
Responses should be submitted to matthew.curl@va.gov and include company point of contact, SAM.gov UEI number, small business/socioeconomic status, marketing literature, country of origin, and authorization status as a distributor. Responses will inform potential set-aside determination for any subsequent solicitation.
Notice text
Automated Endoscope Leak Tester – Leavenworth and Topeka
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THIS IS NOT A SOLICITATION ANNOUNCEMENT. THIS IS A SOURCES SOUGHT NOTICE ONLY. This Sources Sought Notice is intended only for information and planning purposes at this time, and shall not be construed as a solicitation or as an obligation on the part of the Department of Veterans Affairs. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Additionally, the Government reserves the right to revise the requirements of the proposed action before the release of any associated solicitation. This notice is not a Request for Quotes (RFQ).
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The Department of Veterans Affairs (VA), VISN 15, Network Contracting Office (NCO) 15, is seeking information and potential qualified sources capable of providing Automated Endoscope Leak Testers for the Leavenworth and Topeka VA Medical Centers.
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Please review the attached Statement of Work. This is a brand name or equal requirement. Feedback or suggestions are welcome.
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For market research purposes, all responses to this notice will be reviewed, regardless of business size or socioeconomic category. Review of responses to this notice will support later refinement/determination of set-aside requirements, if a solicitation becomes available.
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Interested companies can respond via email to matthew.curl@va.gov, with the following information:
(1) Company point of contact, including name, title, phone number, and email address.
(2) Company name, SAM.gov UEI number, small business/socioeconomic status of the company, and address of the applicable office.
(3) Provide marketing literature of the available product that meets the salient characteristics provided in the Statement of Work.
(4) State country of origin of the product(s) referenced in the response.
(5) State whether the potential source is authorized distributor of the manufacturer’s product(s).
Additional information may be requested by the Contracting Officer at a later time.
……….
The Government is not obligated to, nor will it pay for or reimburse any costs associated with responding to this source sought notice. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government shall in no way be bound to this information if a solicitation is issued. The VA is mandated by Public Law 109-461 to consider a total set-aside for Service-Disabled Veteran Owned Small Business set aside, if applicable. However, if response by Service-Disabled Veteran Owned Small Business firms proves inadequate, an alternate set-aside or FULL and OPEN competition will be considered.
Files
| File | Type | Posted |
|---|---|---|
| SOW - Automated Endoscope Leak Tester.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Automated Endoscope Leak Tester – Leavenworth and Topeka | Solicitation | |
| This notice | Pre-Solicitation |
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