Audio Visual Upgrade for a Conference Room

The Department of the Navy Naval Supply Systems Command is procuring a comprehensive audio-visual upgrade for a conference room at the US Navy Strategic Systems Programs operations center located in Bangor, Washington. The project requires a contractor to design, install, configure, test, and provide ongoing maintenance for a sophisticated AV system that includes two wired touch panel controllers, eight hospitality monitors, video conferencing capabilities with 1080P HD transmission, and advanced control systems capable of handling both classified and unclassified video sources. The contractor must implement stringent security protocols, including video switching systems with dual 10GB uplinks, fiber isolators for secure compartmentalization, and comprehensive source routing capabilities that support various workstation feeds including EWOC SENSEI, CORIAN, and server room channels. All installation personnel must possess US citizenship and Secret clearance, with escorts required while on-site. The solicitation originally had a question submission deadline of September 10, 2025, at 12:00 PM, with the proposal closing date subsequently amended from September 12, 2025, to September 17, 2025, at 12:00 PM PST.

This procurement is designated as a 100% Total Small Business Set-Aside with specific consideration for women-owned, economically disadvantaged women-owned, service-disabled veteran-owned, or HUBZone small businesses. The contract structure includes a base year of maintenance support with four optional extension years, requiring the selected contractor to provide eight-hour, five-day-per-week support with response times of 2-8 hours for system outages. The maintenance requirements mandate that all technicians possess certifications in relevant AV systems and comply with base access, safety, and security protocols. The place of performance is Bremerton, Washington 98314, within the naval facility's operations center, where the contractor will work within a complex server room infrastructure containing three 42RU cabinets supporting both classified and unclassified systems. The technical scope encompasses installation of equipment across multiple server cabinets (R1, R2, and R3) with advanced video matrix switching capabilities and provisions for future system expansion.