Army Protocol Event Management Software

The Department of the Army Materiel Command Army Contracting Command Aberdeen Proving Ground is seeking an event management software solution to replace current e-invitation and Microsoft Access systems used by Army senior leaders for protocol events. The solicitation (W91CRB25RA020) requires 12 user licenses for comprehensive software that can track guest information, manage invitations, create seating charts and floorplans, provide real-time guest tracking, and maintain compatibility with Microsoft Office products including Excel, PowerPoint, and Word. The software must meet stringent security requirements including FedRAMP Moderate authorization, DISA Security Technical Implementation Guidelines compliance, and Section 508 accessibility standards. The government will use a best value trade-off evaluation approach that prioritizes technical capabilities over price, seeking technically superior solutions with enhanced performance, efficiency, or innovative features. The original response deadline was August 5, 2025, though the solicitation posting indicates responses are due by August 13, 2025, with delivery required within 30-60 days post-award.

This procurement does not utilize any set-aside designations and is open to full and open competition among all responsible sources. No incumbent contractors are identified in the solicitation documents. While specific award values are not disclosed, the small business size standard is set at $47,000,000 under NAICS code 513210 (Software Publishers), suggesting a potential contract value below this threshold. The contract structure includes a base year with four option years, indicating a potential five-year total performance period for the software licenses and support services. Performance will take place at the Office of the Chief of Staff Army at the Pentagon in Washington, VA, with contractor employees required to complete AT Level I training and register in the Army Training Certification Tracking System as part of security compliance requirements.