ANC Heating, Ventilation and Air Conditioning (HVAC) Services

Closed Pre-Solicitation Posted Nov 19, 2025

Solicitation number: W91QV126RATBD
Agency: MICC Fort Sam Houston Mission and Installation Contracting Command, Department of Defense
Responses due: Dec 2, 2025, 12:00 PM ET
Set-aside: Competitive 8(a)

Opportunity facts

NAICS code: 238220 Plumbing, Heating, and Air-Conditioning Contractors
PSC: J041 Maint/Repair/Rebuild Of Equipment- Refrigeration, Air Conditioning, And Air Circulating Equipment
Place of performance: Fort Myer, Virginia 22211, United States
Points of contact: David L. Gecewicz david.l.gecewicz2.civ@army.mil (703) 969-2757

Kiara Johnson kiara.johnson3.civ@army.mil (520) 669-8974

Notice details come from SAM.gov. Updated Nov 24, 2025.

About this opportunity

Written by GovTribe AI · Nov 24, 2025

The Mission and Installation Contracting Command (MICC) - Fort Belvoir, Virginia is issuing a Sources Sought Notice to identify qualified contractors capable of providing Heating, Ventilation, and Air Conditioning (HVAC) services at Arlington National Cemetery (ANC) and United States Soldiers' and Airmen's Home National Cemetery (USSANC). The contract requires comprehensive HVAC maintenance and repair services including preventive maintenance, corrective maintenance, emergency repairs, system upgrades, and equipment replacement across multiple facilities such as the Visitor's Center, Administration Building, and Memorial Amphitheater. Key requirements include maintaining 99.9% system uptime, employing technicians licensed in Virginia and D.C. with EPA refrigerant certifications, providing 24/7/365 emergency response with a 4-hour on-site response time for critical failures, and compliance with ASHRAE standards and federal environmental regulations. Capability statements will be evaluated based on the contractor's ability to meet these performance standards and comply with all technical and regulatory requirements outlined in the Performance Work Statement. All interested businesses must submit capability statements to Contract Specialist Ms. Kiara Johnson at kiara.johnson3.civ@army.mil with a courtesy copy to Contracting Officer Mr. David Gecewicz by December 2, 2025 at 12:00 p.m. EST, with responses limited to eight pages in Word or Word-compatible format.

This procurement is set aside as a Competitive 8(a) contract, and responses from all small businesses in various socioeconomic categories are actively encouraged, though 8(a) businesses are particularly targeted for this opportunity. The NAICS code for this requirement is 238229 (Plumbing, Heating and Air Conditioning Contractors) with a size standard of $19.0 million, establishing the threshold for small business eligibility. The contract requires the winning contractor to perform at least 51% of the work by statute in accordance with 8(a) program requirements. No incumbent contractor or award value is specified in this Sources Sought Notice, as this is preliminary market research to identify potential qualified sources before formal solicitation. The contracting team emphasizes the sacred mission of Arlington National Cemetery, requiring high-performance standards and minimal operational disruption to cemetery operations while maintaining visitor comfort and cemetery integrity throughout the contract period.

Notice text

2 versions

Update #2 · Latest · Nov 24, 2025

This is a Sources Sought Notice and should not be construed as a solicitation announcement. The submission of this information is for planning purposes only. It is not to be construed as a commitment by the Government to procure any services, nor is it the intent of the Mission and Installation Contracting Command (MICC) – Fort Belvoir, Virginia to award a contract based on this Request for Information (RFI) or otherwise pay for the information sought. The Government is seeking responses to this Sources Sought Notice from all interested businesses capable of providing the requirement. Small businesses, in all socioeconomic categories (including, 8(a) business development programs, historically underutilized business zone, service-disabled veteran-owned, woman-owned small business, etc.) are highly encouraged to identify capabilities in meeting the requirements.

MICC – Fort Belvoir is seeking preliminary market research information from capable and reliable sources to gain knowledge of potential qualified business sources capable of providing Heating, Ventilation and Air Conditioning (HVAC) services at the Arlington National Cemetery (ANC) as described in the attached Performance Work Statement. The intended North American Industry Classification System (NAICS) Code classified for this effort is 238229- Plumbing, Heating and Air Conditioning Contractors. The aforementioned NAICS Code is associated with a size standard of $19.0 Million.

Please provide the following information within your capability statement:

(1) Company name and address.

(2) DUNS Number.

(3) CAGE Code.

(4) Business size and, if applicable, socioeconomic status under is 238229 – Plumbing, Heating and Air Conditioning Contractors.

(5) Identify whether your firm is interested in competing as a prime contractor or not. Identify subcontracting, Joint ventures, or teaming arrangements pursued, if any.

(6) Company point(s) of contact and contact information.

(7) Description of capabilities related to your capacity to perform and manage the work.

(8) Confirmation that your company is interested and intends to submit a quote/bid/proposal when and if a solicitation is issued.

Disclaimer and Important Notes. This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization's qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a pre-solicitation synopsis and solicitation may be published in beta.sam.gov. However, responses to this notice will not be considered adequate responses to a solicitation.

Local Time. Capability statements will not be returned.

No phone calls will be accepted.

All questions must be submitted to the contract specialist identified above. The Government is not committed nor obligated to pay for the information provided, and no basis for claims against the Government shall arise because of a response to this Sources Sought.

MICC – Fort Belvoir appreciates your assistance with this market research and emphasizes that this notice is for planning purposes only.

Update #1 · Nov 24, 2025

All interested 8(a) businesses having the ability to deliver the required service and perform the required 51% by statute may submit capability statements via email to the Contract Specialist Ms. Kiara Johnson at kiara.johnson3.civ@army.mil, with a courtesy copy (CC) to Mr. David Gecewicz, Contracting Officer, at david.l.gecewicz2.civ@army.mil. Responses shall be in a Word or Word-compatible document and shall be limited to no more than eight (8) pages. "Responses from "all" sources are requested, including Small Businesses, 8(a) Small businesses, HUBZone Small businesses, Service-Disabled Veteran-Owned Small Businesses, Women-Owned Small Businesses and Economically Disadvantaged Women owned Small Businesses. Responses shall be submitted no later than Tuesday, 2 December 2025 at 12:00 p.m. EST (Fort Belvoir, Virginia)