HVAC PWS Revise June25.docx

PERFORMANCE WORK STATEMENT

Heating, Ventilation, and Air Conditioning (HVAC) Maintenance and Repair Services Arlington National Cemetery (ANC) and United States Soldiers’ and Airmen’s Home National Cemetery (USSANC)

Part 1

PART 1: GENERAL INFORMATION

1.1 General

This is a non-personal services contract for comprehensive HVAC maintenance, repair, and HVAC system cleaning at Arlington National Cemetery (ANC), located at 1 Memorial Avenue, Arlington, VA 22211, and the United States Soldiers’ and Airmen’s Home National Cemetery (USSANC), located at 21 Harewood Road NW, Washington, DC 20011. The Contractor shall provide all necessary personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and services to ensure HVAC systems operate at a minimum of 99.9% uptime, excluding Government-furnished items.

1.2 Description of Services

The Contractor shall provide comprehensive HVAC services to ensure optimal performance and compliance with all relevant standards and regulations. The services include:

- Preventive Maintenance: Conduct regular inspections, cleaning, and servicing of HVAC systems in accordance with ASHRAE Standard 180. This includes routine checks to prevent system failures and ensure efficient operation.

- Corrective Maintenance: Perform necessary repairs and adjustments to restore the functionality of HVAC systems, chillers, domestic hot water systems, ice machines, refrigerators, and ancillary equipment.

- Emergency Repairs: Provide rapid response services for unexpected system failures, ensuring a 4-hour on-site response time for critical systems to minimize downtime and maintain operational continuity.

- System Upgrades: Upgrade all HVAC control systems to meet the requirements of UFGS 23 09 23.01 and UFGS 23 09 23.02. This involves installing non-proprietary control networks down to the level of each individual device in the system.

- Equipment Replacement: Remove and install a new, appropriately sized 2.0 Ton HVAC unit in the ANC Administration Building’s server room, ensuring compliance with ASHRAE Standard 90.4 for data centers.

- Compliance and Documentation: Ensure all services comply with manufacturer recommendations, ASHRAE standards, and federal/state regulations. Provide detailed documentation, reporting, and training for ANC staff to facilitate ongoing maintenance and operational efficiency.

- Facility Coverage: Services cover all listed facilities, including the Visitor’s Center, Administration Building, Memorial Amphitheater, United States Soldiers and Airmen’s Home and future Southern Expansion systems, as detailed in Technical Exhibit 3 (Equipment List).

The Contractor is responsible for ensuring that all services honor the sacred mission of Arlington National Cemetery, maintaining the highest standards of performance and compliance without direct government supervision.

1.3 Background

ANC, a national shrine hosting 4–6 million visitors annually, conducts 6,000 funerals and 2,000 ceremonies yearly, including high-profile events with dignitaries and media. USSANC supports similar solemn functions. HVAC system reliability is critical to maintain visitor comfort, staff operations, and digital infrastructure (e.g., server rooms), with zero tolerance for disruptions during funerals or ceremonies. The Contractor’s services must reflect ANC’s symbolic importance, adhering to FAR 46.4, AR 702-11, and DoD 5000.02 for quality assurance.

1.4 Objectives

· Achieve 99.9% HVAC system uptime (max 8.76 hours downtime/year).

· Ensure IAQ (ASHRAE 62.1, CO₂ <1,000 ppm) and thermal comfort (ASHRAE 55, PMV ±0.5).

· Maintain equipment at ≥90% operational readiness per ASHRAE 180.

· Achieve ≥10% energy savings per ASHRAE 90.1 and FEMP.

· Comply with all federal, DoD, Army, Virginia, and D.C. regulations.

· Minimize disruptions to funerals (8:00 AM–5:00 PM) and ceremonies.

1.5 Scope

The Contractor shall provide comprehensive services for the maintenance, repair, and upgrade of HVAC systems, including but not limited to:

· Core HVAC Systems: Maintenance and repair of boilers, chillers, air handling units (AHUs), rooftop units (RTUs), and variable air volume (VAV) boxes.

· Ancillary Systems: Service and repair of domestic hot water systems, ice machines, refrigerators, exhaust fans, and control systems.

· Server Room HVAC Systems: Ensure precise temperature and humidity control in server rooms, adhering to ASHRAE Standard 90.4 for data centers.

· System Upgrades and Replacements: Upgrade HVAC control systems to meet UFGS 23 09 23.01 and UFGS 23 09 23.02 specifications and replace the 2.0 Ton HVAC unit in the ANC Administration Building’s server room.

· Compliance and Documentation: Ensure all work complies with FAR 37.1, DFARS 252.204-7012, AR 420-1, and relevant ASHRAE standards. Provide detailed documentation.

· Facility Coverage: Services shall cover all listed facilities, including the Visitor’s Center, Administration Building, Memorial Amphitheater, building 123 and 117 Service Complex and future Southern Expansion systems, as outlined in Technical Exhibit 3 (Equipment List).

The Contractor is responsible for maintaining the integrity and reliability of HVAC systems, ensuring that all services honor the sacred mission of Arlington National Cemetery without direct government supervision.

1.6 Period of Performance (PoP)

The PoP begins with the Notice to Proceed (NTP) and includes:

· Base Year: [Insert Start Date] to [Insert End Date, e.g., 12 months].

· Option Years: Four one-year options, subject to FAR 52.217-9.

· Server Room HVAC Installation: Complete within 30 days from NTP to account for onboarding delays, security clearances, and potential supply chain issues for ASHRAE 90.4 compliant equipment, unless a shorter timeline is critical due to upcoming events and approved by the COR

· Phase-In/Phase-Out: 15-day phase-in post-award; 15-day phase-out if not extended.

1.7 General Information

1.7.1 FAR Subpart 46.4 – Government Contract Quality Assurance The Contractor shall align with FAR 46.4, ensuring services meet PWS quality and performance standards, verified via the Quality Assurance Surveillance Plan (QASP).

1.7.2 Recognized Holidays

No services are required on federal holidays, unless emergency response is needed:

· New Year’s Day, Martin Luther King Jr. Day, Presidents’ Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day.

1.7.3 Hours of Operation

· Regular Hours:

· April–September: 8:00 AM–7:00 PM, Monday–Friday.

· October–March: 8:00 AM–5:00 PM, Monday–Friday.

· Excludes holidays and Government closures (e.g., emergencies, administrative closings).

· After-Hours Work: Scheduled with COR approval at no additional cost, avoiding funeral hours (8:00 AM–5:00 PM). Non-emergency after hours work requires 24-hour response time for COR approval to ensure flexibility, with written approval required unless deemed urgent by the COR

· Emergency Services: 24/7/365 availability, with 4-hour on-site response.

1.7.4 Place of Performance

· ANC: 1 Memorial Avenue, Arlington, VA 22211.

· USSANC: 21 Harewood Road NW, Washington, DC 20011.

1.7.5 Type of Contract

A firm-fixed-price contract per FAR 16.2, incentivizing cost control and efficiency. The Contractor assumes full cost responsibility, complying with FAR 46.4, AR 702-11, and DoD 5000.02. A contingency fund or pre-approved budget for excluded repairs (e.g., compressors, motors > 1 HP) may be established by the KO to expedite responses, with escalation procedures defined for urgent cases to minimize downtime

1.7.6 Security Requirements

· Comply with FAR 4.4 (Safeguarding Information), AR 190-13 (Physical Security), and ANC directives.

· Personnel require Joint Base Myer-Henderson Hall (JBMHH) AIE ID and, for RFID access, ANC ID Badge from G2 Security Office.

· Submit JBM-HH Form 190-16a for all personnel within 5 workdays post-award; update changes within 24 hours.

· Vehicles require ANC-issued passes; maintain an updated vehicle list (make, model, color, license plate) with COR.

· Conduct limited background checks via NCIC-III and TSDB per Army Directive 2014-05.

1.7.7 Special Qualifications

· Technicians:

· Licensed by Virginia DPOR (VA) and DCRA (D.C.).

· Completed accredited HVAC apprenticeship + 2–4 years’ experience.

· EPA Section 608 certification for refrigerant handling.

· Comply with FAR 22.10 (Service Contract Labor Standards) for prevailing wages.

· Key Personnel:

· Project Manager: 5+ years managing HVAC contracts, PMP or equivalent preferred.

· Quality Control Manager: Certified in ASHRAE standards, 3+ years’ experience.

· Safety Officer: OSHA 30-hour certification, 2+ years’ experience.

· Security: Comply with FAR 52.204-9 (Personal Identity Verification).

1.7.8 Post-Award Conference/Progress Meetings

· Post-Award Conference: Within 15 days of award, per FAR 42.5, to review PWS, QASP, and QCP.

· Progress Meetings: Quarterly with CO, COR, and Contractor to review performance, issues, and corrective actions, at no additional cost.

1.7.9 Contracting Officer’s Representative (COR)

· Identified via letter per FAR 1.602-2(d), outlining responsibilities/limitations.

· Duties: Monitor technical performance, conduct inspections, communicate with Contractor, issue technical interpretations, notify COR of deficiencies, coordinate Government-furnished property, and manage site access. Conduct quarterly performance reviews with the contractor to address emerging issues (e.g., equipment nearing end-of-life) and adjust maintenance schedules if needed, enhancing proactive management.

· Limitations: Cannot change contract terms, cost, or delivery dates.

1.7.10 Key Personnel

· Project Manager: Oversees project, liaises with COR, ensures schedule/budget compliance.

· Licensed HVAC Technicians: Journeyman/master-level, perform maintenance/repairs, DPOR/DCRA licensed.

· Quality Control Manager: Ensures ASHRAE/PWS compliance, conducts inspections.

· Safety Officer: Implements OSHA/AR 385-10 safety protocols, conducts training.

· Administrative Support: Manages documentation, scheduling, communication.

· Procurement Specialist: Sources Buy American-compliant parts, ensures timely delivery.

· Compliance Officer: Ensures FAR, DFARS, environmental, and labor law compliance.

Personnel changes require COR approval within 24 hours.

1.7.11 Identification of Contractor Employees

· Comply with FAR 52.204-9, providing ID badges with company name, employee name, photo, and job title (for key personnel).

· Badges worn visibly above waist during work, except for safety reasons.

· Contractor collects badges upon termination/completion; submits badge list to CO pre-performance, updated as needed.

· Personnel identify as contractors in meetings, calls, and documents to avoid misperception as Government staff.

1.7.12 Contractor Travel

N/A, as work is local to ANC and USSANC.

1.7.13 Other Direct Costs

N/A, unless approved by CO for specific tasks (e.g., specialized equipment rental).

1.7.14 Data Rights

· All data, reports, and documentation are Government property per FAR 27.4 and 52.227-14.

· Contractor cannot use, release, or disclose data without CO approval.

· Data must be securely stored, compliant with privacy laws, and delivered to Government upon contract end.

1.7.15 Organizational Conflict of Interest (OCI)

· Comply with FAR 9.5, notifying CO immediately of potential OCI (e.g., access to proprietary data).

· Submit OCI mitigation plan for CO approval; unmitigated OCI may bar future contracts.

1.7.16 Phase-In/Phase-Out

· Phase-In: 15 days post-award to onboard personnel, obtain badges, and review equipment.

· Phase-Out: 15 days pre-expiration (if not extended) to transition services, deliver documentation, and return badges.

1.7.17 iWatch Training

· Contractor/subcontractor employees complete iWatch training per ANC Antiterrorism Officer (ATO) standards.

· Training within 60 days of award (30 days for new hires); records submitted to COR within 90 days.

· Comply with DoD/AR antiterrorism policies.

1.7.18 Environmental Protection

· Comply with Clean Air Act, Toxic Substances Control Act, Resource Conservation and Recovery Act, Clean Water Act, Safe Drinking Water Act, FAR 23.1 (Sustainable Acquisition), and VDEQ regulations.

· Manage hazardous waste per ANC’s Manifest SOP; Contractor cannot sign profiles/manifests.

· Store hazardous materials in secondary containment; no on-site equipment maintenance.

· Prevent stormwater pollution per ANC’s MS4 permit, using silt fences, drip pans, and covering equipment during rain.

· Recycle cardboard, paper, aluminum, plastic, glass, scrap metal, concrete, and asphalt; submit recycling/disposal records to COR.

· Reduce air pollution (e.g., wet dry materials, recover refrigerants per EPA 608, cover waste).

· Provide vehicle emissions certifications for Northern Virginia; limit idling to 3 minutes per Virginia law.

· The contractor shall comply with the latest federal and state environmental regulations as of the contract start date, with updates required semi- annually (e.g., EPA or VDEQ changes) to reflect evolving standards such as new refrigerant phase -outs or efficiency requirements

PART 2: DEFINITIONS & ACRONYMS

2.1 Definitions

· Contractor: Prime supplier awarded the contract.

· Contracting Officer (CO): Government official authorized to bind the Government.

· Contracting Officer’s Representative (COR): Government employee monitoring technical performance, without authority to change contract terms.

· Defective Service: Service failing PWS standards.

· Deliverable: Physical or non-physical outputs (e.g., reports, logs).

· Key Personnel: Evaluated personnel critical to contract performance.

· Physical Security: Actions preventing Government property loss/damage.

· Quality Assurance (QA): Government procedures verifying Contractor performance.

· Quality Assurance Surveillance Plan (QASP): Document detailing surveillance methods.

· Quality Control (QC): Contractor measures ensuring PWS compliance.

· Subcontractor: Entity contracted by the prime Contractor.

· Workday: Hours services are provided per contract.

· Work Week: Monday–Friday, unless specified.

2.2 Acronyms

· ACOR: Alternate COR

· AFARS: Army FAR Supplement

· AR: Army Regulation

· ASHRAE: American Society of Heating, Refrigerating and Air-Conditioning Engineers

· CFR: Code of Federal Regulations

· COR: Contracting Officer’s Representative

· COTS: Commercial-Off-the-Shelf

· DA: Department of the Army

· DD250: DoD Form 250 (Receiving Report)

· DFARS: Defense FAR Supplement

· DoD: Department of Defense

· DPOR: Virginia Department of Professional and Occupational Regulation

· DCRA: D.C. Department of Consumer and Regulatory Affairs

· FAR: Federal Acquisition Regulation

· FEMP: Federal Energy Management Program

· JBMHH: Joint Base Myer-Henderson Hall

· KO: Contracting Officer

· MS4: Municipal Separate Storm Sewer System

· NCIC-III: National Crime Information Center Interstate Identification Index

· OCI: Organizational Conflict of Interest

· OSHA: Occupational Safety and Health Administration

· PRS: Performance Requirements Summary

· PWS: Performance Work Statement

· QASP: Quality Assurance Surveillance Plan

· QCP: Quality Control Plan

· TSDB: Terrorist Screening Database

· VDEQ: Virginia Department of Environmental Quality

· VUSBC: Virginia Uniform Statewide Building Code

PART 3: GOVERNMENT-FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3.1 Services

N/A.

3.2 Facilities

N/A, except access to ANC/USSANC facilities for service performance.

3.3 Utilities

· Government provides water, electricity, and gas for HVAC maintenance/repairs.

· Contractor ensures conservation (e.g., turn off faucets, minimize energy use).

· Report utility issues to COR immediately.

· Comply with AR 420-1 and DoD sustainability policies.

3.4 Equipment

N/A, except access to Building Management Systems (BMS) for monitoring/control, subject to NIST 800-53 cybersecurity.

3.5 Materials

N/A.

PART 4: CONTRACTOR-FURNISHED ITEMS AND SERVICES

4.1 General

The Contractor shall furnish all supplies, equipment, facilities, and services not listed in Part 3, in accordance with FAR 37.1 and AR 420-1. Accomplish work in accordance with ASME B31.1, ASME B31.5, NFPA 70, and NFPA 90A, except as modified herein or indicated otherwise for equipment, materials, installation, examination, inspection, and testing.

4.2 Services

Provide all personnel, equipment, transportation, tools, materials, supervision, and non-personal services for:

· Preventive maintenance, cleaning, and inspections per ASHRAE 180.

· Corrective maintenance and repairs per ASHRAE standards and manufacturer guidelines.

· Emergency services with 4-hour response.

· Server room HVAC replacement per ASHRAE 90.4.

· Training, documentation, and reporting.

4.3 Materials

· Use manufacturer-recommended, Buy American-compliant (DFARS 252.225-7001) materials.

· Maintain inventory of OEM or equivalent parts, ensuring availability for repairs.

· Use low-GWP refrigerants (e.g., R-454B) per EPA 608 and Executive Order 14057.

4.4 Equipment

· Provide ASHRAE-compliant tools (e.g., anemometers, IAQ meters, leak detectors).

· Maintain tools per manufacturer standards, ensuring calibration and safety.

· Use vibration isolators for noise control during maintenance.

4.5 Cemetery Access

· Obtain JBMHH AIE ID for all personnel; RFID access requires ANC G2 ID Badge.

· Submit JBM-HH Form 190-16a within 5 workdays post-award; update changes within 24 hours.

· Carry valid photo ID and JBMHH badge at all times.

· Comply with ANC security protocols and AR 190-13.

4.6 Limited Background Check

· Personnel undergo NCIC-III and TSDB checks per Army Directive 2014-05.

· Comply with JBMHH and ANC security policies, provided by COR.

4.7 Parking

· Park in designated areas; do not block funeral processions or impede operations.

· Obtain Commercial Vehicle passes for access.

· No parking on curbs, grass, or landscaped areas; overnight parking requires COR/Security approval.

· Use commercial parking garage ($12/day) if needed.

PART 5: SPECIFIC TASKS

5.1 Basic Services

The Contractor shall maintain, clean, and repair HVAC systems, domestic hot water equipment, chillers, refrigerators, ice machines, controls, pumps, exhaust fans, and ancillary equipment at ANC (Visitor’s Center, Administration Building, Memorial Amphitheater, Tomb Guard Building, Facilities Maintenance Complex, Vehicle & Equipment Maintenance Complex, Lodges, PSA, Receiving Vault, security shacks) and USSANC. Services extend to Southern Expansion post-construction, with contract modification to include new systems (Technical Exhibit 3).

5.1.1 Standard Maintenance Items

Develop and use checklists for each equipment type, based on manufacturer recommendations and ASHRAE standards:

· Boilers: ASHRAE 155P (testing/rating), inspect burners, check water chemistry.

· Icemakers: ASHRAE 29 (testing), clean condensers, check water filters.

· Server Rooms: ASHRAE 90.4 (energy efficiency), maintain 68–77°F, 40–60% humidity.

· Refrigerators: ASHRAE 15 (safety), check seals, refrigerant leaks.

· Split Systems: ASHRAE 62.1 (IAQ), replace MERV 13 filters quarterly.

· Package Units/RTUs: ASHRAE 90.1 (energy), inspect coils, belts, controls.

· Chillers: ASHRAE 90.1/15, monitor refrigerant, clean tubes.

· Valves for Chilled Water, Condenser Water, and Glycol Service

· Valve Assembly

· Butterfly Valve Assembly

· Two-Way Valves

· Three-Way Valves

· DAMPERS

· Airflow Sensors

· Pressure Sensors

· Spans and Ranges

· Humidity Sensor

· Temperature Sensors

· Operating Links

· Damper Assembly

· Valves for High Temperature Hot Water Service

· Valves for Compressed Air Service

· Valves for Steam Service

· Valves for Hot Water Service

· Duct-Coil and Terminal-Unit-Coil Valves

· Exhaust Fans: ASHRAE 62.1, clean blades, check motors.

· Gas/Electric Heaters: ASHRAE guidelines, test safety controls, clean burners.

· Thermostats/Controls: ASHRAE 135 (BACnet), calibrate quarterly.

· VAV Boxes: ASHRAE guidelines, calibrate dampers, check actuators.

· Heat Exchangers: Inspect for fouling, ensure efficient heat transfer.

· Fans/Blowers: Balance, clean, lubricate bearings.

· Humidifiers/Dehumidifiers: ASHRAE 62.1, clean reservoirs, check sensors.

· Air Filters: ASHRAE 62.1, replace MERV 13 filters quarterly.

· Condensers: ASHRAE 90.1, clean coils, check refrigerant.

· AHUs: ASHRAE 62.1, replace filters, inspect fans.

· Bard Units: ASHRAE 90.1, clean coils, check controls.

5.1.2 Condition of Equipment

· Maintain ≥90% operational readiness, verified by BMS logs and COR inspections.

· Conduct quarterly inspections, addressing issues within 48 hours.

· Document maintenance/repairs, ensuring compliance with ASHRAE, EPA 608, and AR 420-1.

· Report equipment nearing end-of-life to COR with non-proprietary replacement recommendations.

· Operational Readiness Definition: Operational readiness is defined as the equipment’s ability to perform its intended function according to manufacturer specifications. This will be verified by Building Management System (BMS) logs and regular inspections conducted by the COR. Equipment is considered not operationally ready if it is unable to maintain specified temperature/humidity levels, experiences critical component failures, or requires unscheduled downtime exceeding [Specify a timeframe, e.g., 24 hours].

5.2 Routine Maintenance

5.2.1 Preventive Maintenance

· Conduct monthly inspections, replacing fan belts and lubricating equipment as needed.

· Clean intake grills/diffusers per ASHRAE 62.1.

· Report deficiencies (including non-covered items) to COR within 48 hours, with cost estimates and statement of work.

· Comply with ASHRAE standards (e.g., 62.1, 90.1, 15) and manufacturer guidelines for all equipment.

5.2.2 Summer Start-Up Maintenance

· Perform by May 1st with a plus 7-day flexibility window annually, per ASHRAE 90.1/62.1 and manufacturer guidelines, subject to COR approval to adapt to seasonal variations.

· Spray wash/clean condensers/evaporators, recharge refrigerants (R410A, R22 up to 100 lbs/year), calibrate controls.

· Verify all systems (e.g., chillers, RTUs, server room units) operate at peak efficiency.

· Document issues and corrections, submitting to COR within 5 days.

5.2.3 Winter Start-Up Maintenance

· Perform by November 1st with a plus 7-day flexibility window annually, per ASHRAE 155P and manufacturer guidelines.

· Clean/test boilers, check pumps, calibrate controls, verify gas/electric heaters.

· Ensure all systems (e.g., boilers, VAV boxes) operate efficiently.

· Document issues and corrections, submitting to COR within 5 days.

5.2.4 Quarterly Maintenance

· Conduct four times annually (Jan, Apr, Jul, Oct), per ASHRAE 180.

· Inspect/clean filters (MERV 13), coils, drains; lubricate motors; calibrate BMS.

· Verify IAQ (CO₂ <1,000 ppm), comfort (PMV ±0.5), and energy efficiency (≥10% savings).

· Submit logs to COR within 5 days post-service.

5.3 Corrective Maintenance

5.3.1 Covered Repairs

· Perform diagnostics/repairs during regular hours, with 2-hour response for emergencies.

· Repairs at no additional cost include:

· Combustion analysis, CO testing.

· Electrical troubleshooting, balancing refrigerants (R410A, R22 up to 100 lbs/year).

· Replacement of: relays, contactors, circuit boards, fuses, capacitors, inducers, igniters, defrost boards, crankcase heaters, safety devices, freeze stats, limit switches, low ambient kits, belts, internal wiring, gas devices, motor modules, fractional HP motors, flue pipes, controls, VFDs, economizers, humidifiers, air filters, heat exchangers, expansion valves, sensors, thermostats.

· Use OEM or equivalent parts, ensuring compatibility.

5.3.2 Repair Exclusions

· Excludes: compressors, condenser/evaporator coils, electric heater packs, pumps, motors >1 HP, external piping, gas valves, air distribution systems, external electrical components, water treatment equipment.

· Submit cost estimates for excluded repairs to KO/COR within 30 days, with non-proprietary recommendations.

5.3.3 Disposal

· Dispose of filters, oil, refrigerants, and waste off-site per EPA, VDEQ, and ANC SOP.

· Reimburse Government for fines due to improper disposal.

· Submit disposal records to COR quarterly.

5.4 On-Call Service Hours

· Provide 24/7/365 emergency response, including holidays.

· Respond telephonically within 2 hours; on-site within 4 hours for critical failures.

· Coordinate on-site visits with COR, using vetted/badged personnel.

· Only COR/KO can authorize service calls; unauthorized calls not covered.

5.4.1 Services Outside Normal Hours

· Notify COR 2–3 days in advance for non-emergency after-hours work; obtain written approval.

· Emergency repairs require verbal KO approval, with area secured and signed per OSHA.

5.4.2 Reporting Requirements

· Check-in with COR via text/call before service; check-out post-service with legible report.

· Reports detail: Contractor name, technician, service number, date/time, downtime, problem, equipment ID, services performed, parts, costs (if applicable), signatures.

· COR signs reports; if unavailable, authorized copies sent to Contractor.

5.5 Reporting Services Beyond Contract Scope

· Notify KO/COR in writing within 1 workday of defects/repairs outside contract scope (e.g., compressor failure, operator misuse).

· Submit cost estimates and statement of work within 30 days.

5.6 Documentation/Reports

· Submit monthly reports by the 7th of the following month to COR, detailing:

· Contractor/technician name, service number.

· Date/time of service, downtime.

· Problem description, equipment ID (INV ID, manufacturer, model, S/N).

· Services performed, parts replaced, costs (for after-hours), circuit location.

· Signatures (technician, COR).

· Maintain logs for 5 years, available for COR inspection.

5.7 Contractor Manpower Reporting (CMR)

· Report manpower data annually by October 31 at https://Contractormanpower.army.pentagon.mil, per PWS 5.7.

· Include: CO/COR details, contract number, dates, Contractor info, labor hours/dollars, total payments, FSC code, data collection cost, UIC, work locations, deployment status, employee counts.

· Use XML transfer or manual entry; report compliance costs.

5.8 Safety

· Comply with OSHA 29 CFR 1910, AR 385-10, and Virginia Occupational Safety and Health (VOSH).

· Develop/submit safety plan to ANC Safety Manager (John Redmond, 703-692-4887, john.t.redmond.civ@army.mil) within 7 days post-award.

· Designate safety representative for weekly COR/Safety Office meetings.

· Conduct safety training, use PPE, and secure work areas per OSHA.

· Report incidents to COR within 24 hours.

PART 6: APPLICABLE PUBLICATIONS

6.1 Laws, Regulations, Terms, and Conditions

· Federal: FAR 46.4, 37.1, 52.204-9, 52.227-14, 52.246-4; DFARS 252.204-7012, 252.225-7001; Clean Air Act, RCRA, Clean Water Act, Safe Drinking Water Act.

· DoD/Army: AR 420-1, 702-11, 190-13, 385-10; DoD 5000.02, 4140.68.

· Virginia/D.C.: VDEQ 9VAC5, VUSBC (IMC 2021), VOSH, DPOR, DCRA.

· ASHRAE: 62.1, 55, 180, 90.1, 15, 90.4, 155P, 29, 135.

· NFPA: 70 (Electrical), 72 (Smoke Detectors), 80 (Fire Dampers), 90A (HVAC Safety).

6.2 Environmental Protection

· Comply with federal/state laws, FAR 23.1, and ANC’s MS4 permit.

· Manage hazardous waste per ANC SOP; recycle materials (cardboard, metal, etc.).

· Prevent stormwater pollution with silt fences, drip pans; keep roads clear.

· Reduce air pollution (e.g., refrigerant recovery, cover waste).

· Submit vehicle emissions certifications; limit idling to 3 minutes.

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

PRS#6 Quarterly Maintenance.

Quarterly maintenance shall be performed four (4) times each year IAW paragraph 5.2.4 of the PWS

PRS#7 Covered Repairs An emergency is defined as any situation that poses an immediate threat to health, safety, or mission-critical operations, or results in a complete loss of essential HVAC functionality. Examples include but are not limited to: complete heating/cooling failure impacting occupied spaces, NO refrigerant leaks, fire hazards related to HVAC equipment, and power outages affecting critical HVAC components. The Contractor shall perform diagnostics, trouble/repair during regular duty hours as needed, and provide priority dispatching for emergencies, typically resulting in a 2-hour response for calls, in accordance with paragraph 5.3.1 of the PWS.

PRS#10 Documentation/Reports The monthly report shall include, at a minimum: a list of all scheduled and unscheduled maintenance performed, equipment identification numbers, detailed descriptions of work completed, replaced parts (with part numbers and costs for outside normal working hours), BMS data supporting operational readiness, any deviations from manufacturer recommendations (with justification), and a summary of equipment nearing end-of-life with non-proprietary replacement recommendations. Reports must be submitted to the COR electronically in [Specify format, e.g., PDF] format by the 7th of the following month.

The documentation must include detailed descriptions of the scheduled and unscheduled maintenance procedures performed, including replaced parts and prices (for outside normal working hour services) required to maintain the equipment in first-class operating condition. The report must be submitted to the COR monthly by the 7th day of the month.

following month work was performed. In addition, each report shall at a minimum document the following data legibly and in complete detail IAW paragraph 5.6 of the PWS

PRS#11Contactor Manpower Reporting (CMR). The contractor shall completely fill in all the information by 31 October of each calendar year IAW paragraph 5.7 of the PWS

7.2. Attachment 2/Technical Exhibit 2 – Deliverables Schedule

7.3 Equipment List

TECHNICAL EXHIBIT #3

High Dusting- Intakes for Air Curtains 87-K-2436A-1 87-K-2436A-2

U12C28327 U12C28328

CSAA040UAC00

CSAA025UAC00

K12B12075 K12B12084

C697305 C697306

Welcome Center

ATTIC

Dome Recirculation Fans

Welcome Center

ATTIC

Restroom Exhaust Fans

PKA-A18HA6

PUY-A18NHA6

41A01714B (EVAP)

41U00706B (COND)

GSS20ETHC CC

WRF535SWHW03

LPFX2011N0

LP-FX15D12-000C

LPFX07D51000C

LPXT91D00000C

LPXP91D02000C

LPXP91D04000C

41a01714b

CSAA050UAC00

K12B12092

SFB-IJ-IF-CCWUB-X

SWB-333-150-CC-UB-X

174z4551 281904y379 718204112

9UZ-A24NHA7

96U12185C 92M01594

XP1-007S-1-00-00-00-VF-FC

2310807 Replace and Install Upgrade

SKF-E150F

RF28R6221SR

0CCB43AN400047J

0CCB43AN400442X

VA15G31

B2G3AS

E2G3AS

0507052 (Condenser) 0507051 (Evaporator)

Boiler Smith series 19A Hot Water

50HC-EI4ACA5A2A IOA

541IG30254

451IG30255

Located throughout entire complex

YCD420B4HL183GC4ABCOEF

YCH150B4HODB

YCH210B4HODB

YCC036FIMOBC

CI3G04355

I4510I86 ID

J44101109D 147164920

TWR030CI00A2

YWR030B140AI

138292679( Cond) 138350098(Evap)

Located throughout entire complex

4lx56 B1401284Z85022003 M1301260306026002

BA-030726

BA-030294

BA-030808

4YCC4036A1070AC

210612232L

B420 T38-1315V1S 1120141736 230608497510001

02U21351B

TUX1DJ20A9601AB

2TIR03060A10000AA

61625807G (Evap) 6174L9TIF (Cond)

TUZXIDI00A960AA

2TTR3048A1000AA

61252MM7G

6074T794F

GMP075-

DXI3SA0483AA

9840463081 I 1404329016

4TTR5061E1000AA

TUH2D120A9V5VAC

10315KNCIF

I1251TY87G

4TNK5036GI000AB

TUHICI00A9H4IAA

12375NEF2F

1250186H26

4TTR5042EI00AC

TAAU4A036S31SBB

121I93U9S5F

123I456GLAV

Industrial Cooling equipment

IQ20000Y

2A3944 17-3 N1HXXX

F2F5105CA2N

80SQ15D

W42H2DA10RXXXXE

332H183561755-02 332H183561767-02 389p183612519-02 332h183561768-02

FTKB12AXVJU

RKB12AXVJU

K002268 20612602

K002014 20612612

PUZ-A24NHA7

03U22110B

Fan Forced Wall Heater 331,3320 Series

Receiving vault

Mitsubishi Electric

PUZ-A24NHA7

03U22110B