America 250 Program Coordinator Services
Closed Solicitation Posted
- Solicitation number
- 19JA8026Q0009
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 561920 Convention and Trade Show Organizers
- Place of performance
- Tokyo Tokyo Japan
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Department of State, through the U.S. Embassy Tokyo, is seeking quotations for America 250 Program Coordinator Services to support Mission Japan's nationwide program commemorating the 250th anniversary of U.S. Independence in 2026. The procuring agency seeks a full-time professional coordinator who is a U.S. citizen with a minimum of five years of experience working with the U.S. Department of State or another U.S. government agency and at least one year of experience managing large-scale international events. Key requirements include the ability to operate independently in a high-visibility, cross-cultural environment with native English communication skills, on-site work at the U.S. Embassy Tokyo following Embassy holiday schedules and availability outside standard business hours, and Defense Base Act Insurance. The U.S. Government will award a firm-fixed-price contract to the lowest-priced, technically acceptable, and responsible offeror based on initial quotations, though discussions may be held with companies in the competitive range if necessary. Quotations must be submitted electronically to Masao Chuma at ChumaMX@state.gov by 12:00 noon on January 8, 2026, with an anticipated contract award no later than January 15, 2026, and a start date no later than February 1, 2026.
There is no set-aside designation applicable to this solicitation. The contract will involve coordinating approximately 60 to 70 events throughout Japan during 2026, with the coordinator receiving technical direction from the Special Assistant to the U.S. Ambassador and working primarily at the U.S. Embassy Tokyo. The contract duration runs from the award date through January 31, 2027, providing approximately one year of services. While Japanese language skills are preferred, they are not mandatory for the position. The contractor is responsible for obtaining visa and work authorization, and the U.S. Embassy will provide standard IT equipment for the coordinator's use. All prospective quoters must be registered in the System for Award Management (SAM) database prior to submitting quotations, with electronic submissions not exceeding 15 megabytes in size.
Notice text
Enclosed is a Request for Quotations (RFQ) for the subject America 250 Program Coordinator Services for the U.S. Mission Japan. If you would like to submit a quotation, follow the instructions in Section 3 of the RFQ, complete the required portions of the attached document, and submit it to the email address shown on the cover letter.
All responsible sources may submit a quotation, which will be considered.
The U.S. Government intends to award a firm-fixed-price contract to the responsible company submitting an acceptable quote at the lowest price. The U.S. Embassy Tokyo intends to award the contract based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
This opportunity is subject to 52.229-12 - Tax on Certain Foreign Procurements (FEB 2021)
All contractors must be registered in the SAM (System for Award Management) Database https://www.sam.gov prior to submitting a quotation pursuant to FAR provision 52.204-7. Therefore, prospective quoters are required to register prior to the submittal of quotations.
Electronic Submission/Responses: This opportunity allows for electronic responses. Your quotation must be submitted electronically to Masao Chuma via email to ChumaMX@state.gov. Please ensure your email with your quote does not exceed 15MB, if it does then you might have to send more than one email.
Files
| File | Type | Posted |
|---|---|---|
| 19JA8026Q0009 - Amend 0001 Qs-and-As.pdf | ||
| 19JA8026Q0009 RFQ - Cover Letter.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Solicitation | |
| America 250 Program Coordinator Services | Pre-Solicitation |
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| Opportunity | Agency | Set-aside | Responses due |
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| Freedom 250 Reception and Fireworks Event | Department of State | No set-aside |
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