America 250 Program Coordinator Services
Closed Pre-Solicitation Posted
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- Solicitation number
- 19JA8026Q0009
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 561920 Convention and Trade Show Organizers
- Place of performance
- Tokyo Tokyo Japan
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of State is seeking to procure America 250 Program Coordinator Services through the Embassy of the United States in Tokyo, Japan. The contractor will supply one dedicated, full-time coordinator to support Mission Japan with planning, tracking, logistics coordination, stakeholder engagement, documentation, reporting, and on-site event support for America 250 programming. This is a firm-fixed-price contract, and all responsible sources are eligible to submit quotations for consideration. The Government may award the contract based on the initial offer without discussion, indicating that oral presentations or negotiations may not be part of the evaluation process. The pre-solicitation notice was posted on November 25, 2025, with quotations due by January 30, 2026. A pre-quotation conference will be held prior to the deadline, with the specific date to be announced in the formal solicitation. All prospective quoters must register in the System for Award Management (SAM) database prior to submitting their quotations in compliance with Federal Acquisition Regulation provision 52.204-7.
This opportunity carries no set-aside designation and is open to all responsible sources. The pre-solicitation notice does not specify the contract award value or budget range, nor does it indicate a current incumbent contractor. The solicitation will be issued on the SAM.gov website and allows for electronic submission of responses, with quotations limited to 15 megabytes per email transmission to ensure successful delivery. The contract is classified under NAICS code 561920 (Convention and Trade Show Organizers) and PSC code R708 (Support-Management: Public Relations). The procurement is subject to the tax provision 52.229-12 regarding certain foreign procurements, as this contract involves services at a U.S. diplomatic mission located in Japan.
Notice text
Please note this solicitation is not ready to be issued as of this date. The Embassy of the United States in Tokyo, Japan, will launch the solicitation on the SAM.gov website when it is available.
This is a firm-fixed-price contract for the Contractor to supply one dedicated, full-time America 250 Program Coordinator to support Mission Japan with planning, tracking, logistics coordination, stakeholder engagement, documentation, reporting and on-site event support for America 250 programming.
All responsible sources may submit a quotation, which will be considered.
The Government may award the contract based on the initial offer without discussion. The resultant contract will be a firm-fixed-price contract.
The Government is planning a pre-quotation conference and the date for this conference will be in the solicitation.
All contractors must be registered in the SAM (System for Award Management) Database https://www.sam.gov prior to submitting a quotation pursuant to FAR provision 52.204-7. Therefore, prospective quoters are required to register prior to the submittal of quotations.
This opportunity is subject to 52.229-12 - Tax on Certain Foreign Procurements (FEB 2021)
Electronic Submission/Responses: This opportunity allows for electronic responses. Please submit your quote prior to the response date and time. Please ensure your email with your quote does not exceed 15MB, if it does then you might have to send more than one email.
Notice history
| Notice | Type | Posted |
|---|---|---|
| America 250 Program Coordinator Services | Solicitation | |
| This notice | Pre-Solicitation |
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