Aircraft Computer Maintenance Management System

The USDA Forest Service is seeking a configurable, commercial-off-the-shelf (COTS) Computerized Maintenance Management System (CMMS) software solution to manage maintenance tracking and logistics for its aircraft fleet. The solicitation (12760426Q0005) requires a system capable of tracking maintenance, parts inventory, tooling, labor hours, certifications, technical directives, and supply management across multiple facilities for approximately 23 active aircraft with plans to add 4 additional aircraft. Key requirements include web-based accessibility through multiple browsers, 24/7/365 telephone and email support, 95% system uptime functionality, support for 50 concurrent users, integration with FAMAuth authentication, Section 508 accessibility compliance, and migration capabilities for legacy data with indefinite historical retention. Evaluation will be conducted under FAR 12.203 using three criteria: Technical Approach (8-page limit), Price, and Past Performance (3-page limit), with award to the highest-rated technically acceptable offeror whose price is fair and reasonable and whose past performance is acceptable or neutral. The proposal due date is May 5, 2026, at 3:00 PM EST, with questions directed to the contracting officer.

This is an unrestricted acquisition with no small business set-aside, and no current contractor or incumbent is identified in the solicitation materials. The contract will be structured as a firm-fixed-price requirements contract consisting of a one-year base period (09/30/2025–09/29/2026) and four optional one-year renewal periods, for a maximum total contract duration of five years. The base year requires pricing for 50 CMMS user licenses, one implementation unit, and one maintenance and support unit at no cost, while each of the four option years requires pricing for 50 CMMS license maintenance and support units. The specific award value or budget range is not disclosed in the solicitation materials. All deliverables and services are to be provided to the Fire and Aviation Management Information Management/Airworthiness office located at 3833 S Development Avenue, Boise, Idaho 83705, though the contractor must support online access to aircraft data at seven primary facility locations across the United States (Juneau, Alaska; Redmond, Oregon; Missoula, Montana; Redding, California; Ogden, Utah; Ely, Minnesota; and Broomfield, Colorado).