Air Traffic Control Voice Communication Switch Replacement

UPDATE 16 NOV 23

Please see attached documents and answer the two questions below.  

1. Based on your company’s review of the updated System Requirement Documents (Fixed Base and Tactical), is there anything in the new requirements that would eliminate your company from the competition? Please explain in detail.

2. Based on your company’s review of all documents listed below, would you change anything in your original responses? Please return only the applicable questions and updated company responses. 

VCS RFI QnA Final Sep 23

3 Draft VCS SRD Fixed Base 14 Nov 23

1 Draft VCS SRD Tactical 14 Nov 23

4 Draft ATC VCS SOW 14 Nov 23

UPDATE 15 Nov 23

THE UPDATED DOCUMENTES ARE NOT CURRENTLY ATTACHED. I WILL UPDATE THIS WHEN WE ARE READY TO ATTACH THEM. THEY MAY REQUIRE AN APPROVED DD2345. WE ARE NOT SURE AT THIS TIME. I WILL PROVIDE MORE INFORMATION WHEN I HAVE IT.  

Please review the updated attachments and provide any necessary feedback to support this requirement. Additionally, we would like a response to the 2 questions below.  

1. Based on your company’s review of the updated System Requirement Documents (Fixed Base and Tactical), is there anything in the new requirements that would eliminate your company from the competition? Please explain in detail.

2. Based on your company’s review of all documents listed below, would you change anything in your original responses? Please return only the applicable questions and updated company responses. 

VCS RFI QnA Final Sep 23

3 Draft VCS SRD Fixed Base 14 Nov 23

1 Draft VCS SRD Tactical 14 Nov 23

4 Draft ATC VCS SOW 14 Nov 23

Currently the schedule to award is not approved. It will be posted on SAM once approved. No need to email the Contracting Officer requesting details regarding award schedule. 

UPDATE 9 Sep 23

Added Industy Day Slides to the attachments in this notice.  

UPDATE 24 AUG 23

Virtual Foreign Participation is allowed at this time. 

UPDATE 17 AUG 23

The Government presentation will be held on 8/30/23 from 9-10am CST. We will have sign in and introductions for about the first 10-15 minutes. Then get started at 9:15AM. This will be held for both virtual and in person attendees at the same time. 

I will send out a meeting invite for this briefing for anyone that has sent a request to be included, IAW the instructions below, on or before 25 Aug 23. If you do not have this meeting invite by 28 Aug 23, please email Amanda.Jones.39@us.af.mil. 

We are planning on posting the Government brief presented and any Questions and Answers provided during Industry Day on this announcement, prior to 14 Sep 23. 

We appreciate your interest in our requirement. 

UPDATE 9 AUG 23

Foreign National participation will not be authorized for in-person industry day, as they will not have access to base. The Government is still working on a determination to see if they will be allowed to participate virtually and in the overall procurement. 

UPDATE 3 AUG 23

1. Added the following attachments:

Industry Day Notice

FInal SSS RFI VCS 3Aug 23

3 DRAFT ATC VCS SOW clean v0 3Aug23

2 DRAFT VCS SRD v0 3Aug23

2. Important Dates to Remember:

8/7- E-mail to PCO indicating interest & Request DoD Safe Link for inperson attendance

8/14- In person EAL list due via DoD Safe

8/15- Questions to PCO

8/30-8/31- Industry Day (PCO will post/ email schedule when finalized)

9/14- RFI Response due

_____________________________________________________________________________________________

The Government is planning an Industry Day for this requirement. There will be a virtual and in person option. The dates chosen for Industry Day are 30-31 Aug 2023. The location for Industry Day is Tinker Air Force Base, Oklahoma City, OK. 

More information regarding the Government's requirement will be provided on this announcement prior to Industry Day. 

The Government will not pay, reimburse, and/or allocate any funds to any company (or person) for participation in Industry Day or provide funds for any response to any request for information that supports planning for this requirement. 

In support of planning Industry Day, please provide your company's interest in participating in person or virtually. You can email the Contacting Officer, Amanda Jones, letting her know if you plan to participate. If you would like to participate in person, please request a DoD Safe Link from Amanda Jones. You will need to provide the attached Contractor Data for Industry Day EAL sheet with the requested information filled out completely. This information is required to obtain base access. There is no guarantee base access will be granted. The Government will not reschedule or work around conflicts preventing participation, to include any base access issues. This form due on or before 14 Aug 23. 

The Government reserves the right to cancel Industry Day and this Requirement without providing reason or notice.  

FAR 52.215-3 Request for Information or Solicitation for Planning Purposes.

Request for Information or Solicitation for Planning Purposes (Oct 1997)

      (a) The Government does not intend to award a contract on the basis of this Request for Information (RFI) or to otherwise pay for the information solicited except as an allowable cost under other contracts as provided in subsection 31.205-18, Bid and proposal costs, of the Federal Acquisition Regulation.

      (b) Although "proposal" and "offeror" are used in this Request for Information, your response will be treated as information only. It shall not be used as a proposal.

      (c) This SSS/RFI is issued for the purpose of planning only.

(End of provision)

UPDATE 15 Nov 23

Please review the updated attachments and provide any necessary feedback to support this requirement. Additionally, we would like a response to the 2 questions below.  

1. Based on your company’s review of the updated System Requirement Documents (Fixed Base and Tactical), is there anything in the new requirements that would eliminate your company from the competition? Please explain in detail.

2. Based on your company’s review of all documents listed below, would you change anything in your original responses? Please return only the applicable questions and updated company responses. 

VCS RFI QnA Final Sep 23

3 Draft VCS SRD Fixed Base 14 Nov 23

1 Draft VCS SRD Tactical 14 Nov 23

4 Draft ATC VCS SOW 14 Nov 23

Currently the schedule to award is not approved. It will be posted on SAM once approved. No need to email the Contracting Officer requesting details regarding award schedule. 

UPDATE 9 Sep 23

Added Industy Day Slides to the attachments in this notice.  

UPDATE 24 AUG 23

Virtual Foreign Participation is allowed at this time. 

UPDATE 17 AUG 23

The Government presentation will be held on 8/30/23 from 9-10am CST. We will have sign in and introductions for about the first 10-15 minutes. Then get started at 9:15AM. This will be held for both virtual and in person attendees at the same time. 

I will send out a meeting invite for this briefing for anyone that has sent a request to be included, IAW the instructions below, on or before 25 Aug 23. If you do not have this meeting invite by 28 Aug 23, please email Amanda.Jones.39@us.af.mil. 

We are planning on posting the Government brief presented and any Questions and Answers provided during Industry Day on this announcement, prior to 14 Sep 23. 

We appreciate your interest in our requirement. 

UPDATE 9 AUG 23

Foreign National participation will not be authorized for in-person industry day, as they will not have access to base. The Government is still working on a determination to see if they will be allowed to participate virtually and in the overall procurement. 

UPDATE 3 AUG 23

1. Added the following attachments:

Industry Day Notice

FInal SSS RFI VCS 3Aug 23

3 DRAFT ATC VCS SOW clean v0 3Aug23

2 DRAFT VCS SRD v0 3Aug23

2. Important Dates to Remember:

8/7- E-mail to PCO indicating interest & Request DoD Safe Link for inperson attendance

8/14- In person EAL list due via DoD Safe

8/15- Questions to PCO

8/30-8/31- Industry Day (PCO will post/ email schedule when finalized)

9/14- RFI Response due

_____________________________________________________________________________________________

The Government is planning an Industry Day for this requirement. There will be a virtual and in person option. The dates chosen for Industry Day are 30-31 Aug 2023. The location for Industry Day is Tinker Air Force Base, Oklahoma City, OK. 

More information regarding the Government's requirement will be provided on this announcement prior to Industry Day. 

The Government will not pay, reimburse, and/or allocate any funds to any company (or person) for participation in Industry Day or provide funds for any response to any request for information that supports planning for this requirement. 

In support of planning Industry Day, please provide your company's interest in participating in person or virtually. You can email the Contacting Officer, Amanda Jones, letting her know if you plan to participate. If you would like to participate in person, please request a DoD Safe Link from Amanda Jones. You will need to provide the attached Contractor Data for Industry Day EAL sheet with the requested information filled out completely. This information is required to obtain base access. There is no guarantee base access will be granted. The Government will not reschedule or work around conflicts preventing participation, to include any base access issues. This form due on or before 14 Aug 23. 

The Government reserves the right to cancel Industry Day and this Requirement without providing reason or notice.  

FAR 52.215-3 Request for Information or Solicitation for Planning Purposes.

Request for Information or Solicitation for Planning Purposes (Oct 1997)

      (a) The Government does not intend to award a contract on the basis of this Request for Information (RFI) or to otherwise pay for the information solicited except as an allowable cost under other contracts as provided in subsection 31.205-18, Bid and proposal costs, of the Federal Acquisition Regulation.

      (b) Although "proposal" and "offeror" are used in this Request for Information, your response will be treated as information only. It shall not be used as a proposal.

      (c) This SSS/RFI is issued for the purpose of planning only.

(End of provision)

UPDATE 9 Sep 23

Added Industy Day Slides to the attachments in this notice.  

UPDATE 24 AUG 23

Virtual Foreign Participation is allowed at this time. 

UPDATE 17 AUG 23

The Government presentation will be held on 8/30/23 from 9-10am CST. We will have sign in and introductions for about the first 10-15 minutes. Then get started at 9:15AM. This will be held for both virtual and in person attendees at the same time. 

I will send out a meeting invite for this briefing for anyone that has sent a request to be included, IAW the instructions below, on or before 25 Aug 23. If you do not have this meeting invite by 28 Aug 23, please email Amanda.Jones.39@us.af.mil. 

We are planning on posting the Government brief presented and any Questions and Answers provided during Industry Day on this announcement, prior to 14 Sep 23. 

We appreciate your interest in our requirement. 

UPDATE 9 AUG 23

Foreign National participation will not be authorized for in-person industry day, as they will not have access to base. The Government is still working on a determination to see if they will be allowed to participate virtually and in the overall procurement. 

UPDATE 3 AUG 23

1. Added the following attachments:

Industry Day Notice

FInal SSS RFI VCS 3Aug 23

3 DRAFT ATC VCS SOW clean v0 3Aug23

2 DRAFT VCS SRD v0 3Aug23

2. Important Dates to Remember:

8/7- E-mail to PCO indicating interest & Request DoD Safe Link for inperson attendance

8/14- In person EAL list due via DoD Safe

8/15- Questions to PCO

8/30-8/31- Industry Day (PCO will post/ email schedule when finalized)

9/14- RFI Response due

_____________________________________________________________________________________________

The Government is planning an Industry Day for this requirement. There will be a virtual and in person option. The dates chosen for Industry Day are 30-31 Aug 2023. The location for Industry Day is Tinker Air Force Base, Oklahoma City, OK. 

More information regarding the Government's requirement will be provided on this announcement prior to Industry Day. 

The Government will not pay, reimburse, and/or allocate any funds to any company (or person) for participation in Industry Day or provide funds for any response to any request for information that supports planning for this requirement. 

In support of planning Industry Day, please provide your company's interest in participating in person or virtually. You can email the Contacting Officer, Amanda Jones, letting her know if you plan to participate. If you would like to participate in person, please request a DoD Safe Link from Amanda Jones. You will need to provide the attached Contractor Data for Industry Day EAL sheet with the requested information filled out completely. This information is required to obtain base access. There is no guarantee base access will be granted. The Government will not reschedule or work around conflicts preventing participation, to include any base access issues. This form due on or before 14 Aug 23. 

The Government reserves the right to cancel Industry Day and this Requirement without providing reason or notice.  

FAR 52.215-3 Request for Information or Solicitation for Planning Purposes.

Request for Information or Solicitation for Planning Purposes (Oct 1997)

      (a) The Government does not intend to award a contract on the basis of this Request for Information (RFI) or to otherwise pay for the information solicited except as an allowable cost under other contracts as provided in subsection 31.205-18, Bid and proposal costs, of the Federal Acquisition Regulation.

      (b) Although "proposal" and "offeror" are used in this Request for Information, your response will be treated as information only. It shall not be used as a proposal.

      (c) This SSS/RFI is issued for the purpose of planning only.

(End of provision)

UPDATE 24 AUG 23

Virtual Foreign Participation is allowed at this time. 

UPDATE 17 AUG 23

The Government presentation will be held on 8/30/23 from 9-10am CST. We will have sign in and introductions for about the first 10-15 minutes. Then get started at 9:15AM. This will be held for both virtual and in person attendees at the same time. 

I will send out a meeting invite for this briefing for anyone that has sent a request to be included, IAW the instructions below, on or before 25 Aug 23. If you do not have this meeting invite by 28 Aug 23, please email Amanda.Jones.39@us.af.mil. 

We are planning on posting the Government brief presented and any Questions and Answers provided during Industry Day on this announcement, prior to 14 Sep 23. 

We appreciate your interest in our requirement. 

UPDATE 9 AUG 23

Foreign National participation will not be authorized for in-person industry day, as they will not have access to base. The Government is still working on a determination to see if they will be allowed to participate virtually and in the overall procurement. 

UPDATE 3 AUG 23

1. Added the following attachments:

Industry Day Notice

FInal SSS RFI VCS 3Aug 23

3 DRAFT ATC VCS SOW clean v0 3Aug23

2 DRAFT VCS SRD v0 3Aug23

2. Important Dates to Remember:

8/7- E-mail to PCO indicating interest & Request DoD Safe Link for inperson attendance

8/14- In person EAL list due via DoD Safe

8/15- Questions to PCO

8/30-8/31- Industry Day (PCO will post/ email schedule when finalized)

9/14- RFI Response due

_____________________________________________________________________________________________

The Government is planning an Industry Day for this requirement. There will be a virtual and in person option. The dates chosen for Industry Day are 30-31 Aug 2023. The location for Industry Day is Tinker Air Force Base, Oklahoma City, OK. 

More information regarding the Government's requirement will be provided on this announcement prior to Industry Day. 

The Government will not pay, reimburse, and/or allocate any funds to any company (or person) for participation in Industry Day or provide funds for any response to any request for information that supports planning for this requirement. 

In support of planning Industry Day, please provide your company's interest in participating in person or virtually. You can email the Contacting Officer, Amanda Jones, letting her know if you plan to participate. If you would like to participate in person, please request a DoD Safe Link from Amanda Jones. You will need to provide the attached Contractor Data for Industry Day EAL sheet with the requested information filled out completely. This information is required to obtain base access. There is no guarantee base access will be granted. The Government will not reschedule or work around conflicts preventing participation, to include any base access issues. This form due on or before 14 Aug 23. 

The Government reserves the right to cancel Industry Day and this Requirement without providing reason or notice.  

FAR 52.215-3 Request for Information or Solicitation for Planning Purposes.

Request for Information or Solicitation for Planning Purposes (Oct 1997)

      (a) The Government does not intend to award a contract on the basis of this Request for Information (RFI) or to otherwise pay for the information solicited except as an allowable cost under other contracts as provided in subsection 31.205-18, Bid and proposal costs, of the Federal Acquisition Regulation.

      (b) Although "proposal" and "offeror" are used in this Request for Information, your response will be treated as information only. It shall not be used as a proposal.

      (c) This SSS/RFI is issued for the purpose of planning only.

(End of provision)

UPDATE 17 AUG 23

The Government presentation will be held on 8/30/23 from 9-10am CST. We will have sign in and introductions for about the first 10-15 minutes. Then get started at 9:15AM. This will be held for both virtual and in person attendees at the same time. 

I will send out a meeting invite for this briefing for anyone that has sent a request to be included, IAW the instructions below, on or before 25 Aug 23. If you do not have this meeting invite by 28 Aug 23, please email Amanda.Jones.39@us.af.mil. 

We are planning on posting the Government brief presented and any Questions and Answers provided during Industry Day on this announcement, prior to 14 Sep 23. 

We appreciate your interest in our requirement. 

UPDATE 9 AUG 23

Foreign National participation will not be authorized for in-person industry day, as they will not have access to base. The Government is still working on a determination to see if they will be allowed to participate virtually and in the overall procurement. 

UPDATE 3 AUG 23

1. Added the following attachments:

Industry Day Notice

FInal SSS RFI VCS 3Aug 23

3 DRAFT ATC VCS SOW clean v0 3Aug23

2 DRAFT VCS SRD v0 3Aug23

2. Important Dates to Remember:

8/7- E-mail to PCO indicating interest & Request DoD Safe Link for inperson attendance

8/14- In person EAL list due via DoD Safe

8/15- Questions to PCO

8/30-8/31- Industry Day (PCO will post/ email schedule when finalized)

9/14- RFI Response due

_____________________________________________________________________________________________

The Government is planning an Industry Day for this requirement. There will be a virtual and in person option. The dates chosen for Industry Day are 30-31 Aug 2023. The location for Industry Day is Tinker Air Force Base, Oklahoma City, OK. 

More information regarding the Government's requirement will be provided on this announcement prior to Industry Day. 

The Government will not pay, reimburse, and/or allocate any funds to any company (or person) for participation in Industry Day or provide funds for any response to any request for information that supports planning for this requirement. 

In support of planning Industry Day, please provide your company's interest in participating in person or virtually. You can email the Contacting Officer, Amanda Jones, letting her know if you plan to participate. If you would like to participate in person, please request a DoD Safe Link from Amanda Jones. You will need to provide the attached Contractor Data for Industry Day EAL sheet with the requested information filled out completely. This information is required to obtain base access. There is no guarantee base access will be granted. The Government will not reschedule or work around conflicts preventing participation, to include any base access issues. This form due on or before 14 Aug 23. 

The Government reserves the right to cancel Industry Day and this Requirement without providing reason or notice.  

FAR 52.215-3 Request for Information or Solicitation for Planning Purposes.

Request for Information or Solicitation for Planning Purposes (Oct 1997)

      (a) The Government does not intend to award a contract on the basis of this Request for Information (RFI) or to otherwise pay for the information solicited except as an allowable cost under other contracts as provided in subsection 31.205-18, Bid and proposal costs, of the Federal Acquisition Regulation.

      (b) Although "proposal" and "offeror" are used in this Request for Information, your response will be treated as information only. It shall not be used as a proposal.

      (c) This SSS/RFI is issued for the purpose of planning only.

(End of provision)

UPDATE 9 AUG 23

Foreign National participation will not be authorized for in-person industry day, as they will not have access to base. The Government is still working on a determination to see if they will be allowed to participate virtually and in the overall procurement. 

UPDATE 3 AUG 23

1. Added the following attachments:

Industry Day Notice

FInal SSS RFI VCS 3Aug 23

3 DRAFT ATC VCS SOW clean v0 3Aug23

2 DRAFT VCS SRD v0 3Aug23

2. Important Dates to Remember:

8/7- E-mail to PCO indicating interest & Request DoD Safe Link for inperson attendance

8/14- In person EAL list due via DoD Safe

8/15- Questions to PCO

8/30-8/31- Industry Day (PCO will post/ email schedule when finalized)

9/14- RFI Response due

_____________________________________________________________________________________________

The Government is planning an Industry Day for this requirement. There will be a virtual and in person option. The dates chosen for Industry Day are 30-31 Aug 2023. The location for Industry Day is Tinker Air Force Base, Oklahoma City, OK. 

More information regarding the Government's requirement will be provided on this announcement prior to Industry Day. 

The Government will not pay, reimburse, and/or allocate any funds to any company (or person) for participation in Industry Day or provide funds for any response to any request for information that supports planning for this requirement. 

In support of planning Industry Day, please provide your company's interest in participating in person or virtually. You can email the Contacting Officer, Amanda Jones, letting her know if you plan to participate. If you would like to participate in person, please request a DoD Safe Link from Amanda Jones. You will need to provide the attached Contractor Data for Industry Day EAL sheet with the requested information filled out completely. This information is required to obtain base access. There is no guarantee base access will be granted. The Government will not reschedule or work around conflicts preventing participation, to include any base access issues. This form due on or before 14 Aug 23. 

The Government reserves the right to cancel Industry Day and this Requirement without providing reason or notice.  

FAR 52.215-3 Request for Information or Solicitation for Planning Purposes.

Request for Information or Solicitation for Planning Purposes (Oct 1997)

      (a) The Government does not intend to award a contract on the basis of this Request for Information (RFI) or to otherwise pay for the information solicited except as an allowable cost under other contracts as provided in subsection 31.205-18, Bid and proposal costs, of the Federal Acquisition Regulation.

      (b) Although "proposal" and "offeror" are used in this Request for Information, your response will be treated as information only. It shall not be used as a proposal.

      (c) This SSS/RFI is issued for the purpose of planning only.

(End of provision)

UPDATE 3 AUG 23

1. Added the following attachments:

Industry Day Notice

FInal SSS RFI VCS 3Aug 23

3 DRAFT ATC VCS SOW clean v0 3Aug23

2 DRAFT VCS SRD v0 3Aug23

2. Important Dates to Remember:

8/7- E-mail to PCO indicating interest & Request DoD Safe Link for inperson attendance

8/14- In person EAL list due via DoD Safe

8/15- Questions to PCO

8/30-8/31- Industry Day (PCO will post/ email schedule when finalized)

9/14- RFI Response due

_____________________________________________________________________________________________

The Government is planning an Industry Day for this requirement. There will be a virtual and in person option. The dates chosen for Industry Day are 30-31 Aug 2023. The location for Industry Day is Tinker Air Force Base, Oklahoma City, OK. 

More information regarding the Government's requirement will be provided on this announcement prior to Industry Day. 

The Government will not pay, reimburse, and/or allocate any funds to any company (or person) for participation in Industry Day or provide funds for any response to any request for information that supports planning for this requirement. 

In support of planning Industry Day, please provide your company's interest in participating in person or virtually. You can email the Contacting Officer, Amanda Jones, letting her know if you plan to participate. If you would like to participate in person, please request a DoD Safe Link from Amanda Jones. You will need to provide the attached Contractor Data for Industry Day EAL sheet with the requested information filled out completely. This information is required to obtain base access. There is no guarantee base access will be granted. The Government will not reschedule or work around conflicts preventing participation, to include any base access issues. This form due on or before 14 Aug 23. 

The Government reserves the right to cancel Industry Day and this Requirement without providing reason or notice.  

FAR 52.215-3 Request for Information or Solicitation for Planning Purposes.

Request for Information or Solicitation for Planning Purposes (Oct 1997)

      (a) The Government does not intend to award a contract on the basis of this Request for Information (RFI) or to otherwise pay for the information solicited except as an allowable cost under other contracts as provided in subsection 31.205-18, Bid and proposal costs, of the Federal Acquisition Regulation.

      (b) Although "proposal" and "offeror" are used in this Request for Information, your response will be treated as information only. It shall not be used as a proposal.

      (c) This SSS/RFI is issued for the purpose of planning only.

(End of provision)

The Government is planning an Industry Day for this requirement. There will be a virtual and in person option. The dates chosen for Industry Day are 30-31 Aug 2023. The location for Industry Day is Tinker Air Force Base, Oklahoma City, OK. 

More information regarding the Government's requirement will be provided on this announcement prior to Industry Day. 

The Government will not pay, reimburse, and/or allocate any funds to any company (or person) for participation in Industry Day or provide funds for any response to any request for information that supports planning for this requirement. 

In support of planning Industry Day, please provide your company's interest in participating in person or virtually. You can email the Contacting Officer, Amanda Jones, letting her know if you plan to participate. If you would like to participate in person, please request a DoD Safe Link from Amanda Jones. You will need to provide the attached Contractor Data for Industry Day EAL sheet with the requested information filled out completely. This information is required to obtain base access. There is no guarantee base access will be granted. The Government will not reschedule or work around conflicts preventing participation, to include any base access issues. This form due on or before 14 Aug 23. 

The Government reserves the right to cancel Industry Day and this Requirement without providing reason or notice.  

FAR 52.215-3 Request for Information or Solicitation for Planning Purposes.

Request for Information or Solicitation for Planning Purposes (Oct 1997)

      (a) The Government does not intend to award a contract on the basis of this Request for Information (RFI) or to otherwise pay for the information solicited except as an allowable cost under other contracts as provided in subsection 31.205-18, Bid and proposal costs, of the Federal Acquisition Regulation.

      (b) Although "proposal" and "offeror" are used in this Request for Information, your response will be treated as information only. It shall not be used as a proposal.

      (c) This SSS/RFI is issued for the purpose of planning only.

(End of provision)