3 DRAFT ATC_VCS_SOW_Clean V0 3Aug23.docx

Statement of Work For ATC Voice Communication Switch Replacement Program

ATC Voice Communication Switch Replacement Version: A Version Date: 15 Jun 2023

Prepared By:

AFLCMC/HBAA

3508 D Avenue Building 201W, Room 74 Tinker AFB, OK 73145-9155

10 (of 48)

DOCUMENT CHANGE RECORD

Revision Number

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Contents

Scope This Statement of Work (SOW) defines the effort required for the procurement and life cycle sustainment of an Air Traffic Control Voice Communication Switch (ATC VCS) to replace the current AN/FSC-127 Enhanced Terminal Voice Switch (ETVS) inventory. The replacement shall be a Commercial Non-Developmental Item (NDI) Voice Over Internet Protocol (VOIP) system. SOW requirements shall include equipment delivery, installation, and integration with existing ATC communication equipment. A comprehensive data package (configuration management, maintenance, interfaces, and life cycle logistics support) shall be delivered which will be verified and validated through functional and physical configuration audits. Approval of deliverables shall be supported by disciplined and comprehensive system engineering, program management, risk management, and integrated logistics support plans, reviews, reports, and analysis. The Contractor shall provide all necessary qualified personnel, management, technical services, materials, equipment, and Contractor facilities to support the requirements of the SOW. This system is considered Mission Essential.

Background The current ETVS systems are approaching 25 years of service and have exceeded their life expectancy. Maintaining these legacy systems is manpower-intensive and logistically unsustainable. Mandates from the Department of Defense (DoD) Chief Information Officer (CIO) require the conversion of all analog communications systems to digital Internet Protocol (IP) platforms. Failure to replace the legacy systems will hinder the ability to provide ATC services directly impacting operational availability to the Warfighter.

Applicable Documents The following is a list of documents that are applicable to this SOW. In addition, all applicable documents listed within Section Two of the System Requirements Document (SRD) for the ATC VCS Replacement Program are applicable to this SOW.

Government Documents

05/22/2022

and Disposal Data for Hazardous Materials Furnished to Government Activities 10/12/2018

DLM 4000.25, Volume 2, Chapter 17 Chg 14

DoDM 4160.21 Volume 1 Chg 4

DoDM 4160.28, Volume 1-2

11/01/2022

Non-Government Documents

International Civil Aviation Organization (ICAO)

Technical Instructions for the Safe Transport of Dangerous Goods by Air

02/23/2021

International Air Transport Association (IATA)

Dangerous Goods Regulations

International Maritime Dangerous Goods Code

(IMDG)

IMO Dangerous Goods Regulations

12/01/2020

Program Management

The Contractor shall maintain and manage the ATC VCS Replacement program through full execution of the Integrated Master Schedule (IMS). The Contractor shall maintain a formal organization to manage the contract including program control, quality assurance, configuration management, risk management, and security. The Contractor shall assign a Program Manager to organize, plan, schedule, implement, control, analyze, and report on all elements of the contract. The Program Manager shall be prepared to present and discuss the status of contract activities with the Government at any time during normal business hours (8:00 am to 4:00 pm CST). The Contractor shall develop and deliver a Program Management Plan, as well as Contractor’s Progress and Status Reports that are specific to the ATC VCS Replacement Program.

CDRL A001: Management Plan CDRL A002: Contractor’s Progress Status and Management Report CDRL A003: Integrated Program Management Data and Analysis Report (IPMDAR)/ Integrated Master Schedule (IMS)

Integrated Master Schedule

The Contractor shall develop and maintain an IMS throughout this effort that implements the requirements established by the contract. The IMS shall show the planned and actual start dates, duration, and completion dates of critical program activities and milestones. IMS contracted activities shall include, but are not limited to, obtaining any necessary licenses; contract deliverables; all required meetings, reviews, and audits; equipment production; testing; training; shipment; site surveys; installation; and integration. IMS subcontracted activities shall include, but are not limited to, subcontract award; purchase order awards; and scheduling dependencies with other external organizations (e.g., customs) as appropriate. Once the baseline IMS is established, the Contractor shall perform all tasks on schedule per the baseline IMS with potential allowances granted for Government delays or other Government direction. All deviations to the IMS that may negatively impact the schedule shall be immediately reported to the Government Contracting Officer.

CDRL A003: Integrated Program Management Data and Analysis Report (IPMDAR)/ Integrated Master Schedule (IMS)

Meetings and Reviews The Contractor shall conduct meetings and reviews In Accordance With (IAW) this SOW.

When meetings or reviews are held at the Contractor’s site, the Contractor shall provide facilities and office equipment (e.g., access to telephone and internet) to all Government representatives. The Contractor shall provide the appropriate personnel, presentation materials, mockups, and technical data. Copies of presentation materials shall be prepared for all meeting participants if performed in person. For remote meetings digital copies are sufficient. For each meeting or review, the Contractor shall prepare and deliver a Meeting Agenda and Meeting Minutes. When appropriate, meetings and reviews shall be scheduled concurrently to reduce travel.

CDRL A004: Meeting Agenda CDRL A005: Meeting Minutes

Kickoff Meeting The Contractor shall conduct a Kickoff Meeting within thirty (30) calendar days after award of contract at the Contractor’s facility. An agenda shall be jointly developed between the Contractor and the Government. As part of the Kickoff Meeting, an initial guidance conference shall be conducted to ensure mutual understanding of contract requirements, schedules, points of contact, and expected content and format of all deliverables required by the Contract Data Requirements List (CDRL) Package. This meeting will take place after each order is placed until the Government has determined it is no longer necessary. The Contractor shall plan to host this meeting at the Contractor's facility; however, the Government may change this to a virtual meeting at the Government's discretion.

Program Management Reviews/Technical Interchange Meetings

The first Program Management Review/Technical Interchange Meeting (PMR/TIM) shall be held in conjunction with the Kickoff Meeting. Subsequent PMRs/TIMs shall be held quarterly until the Government deems that regularly scheduled meetings are no longer necessary. The site for the PMRs/TIMs shall alternate between the Contractor’s facility and Government’s facility, starting with the Contractor facility. The purpose of the PMR is to discuss contract status, track and review outstanding action items, review potential and actual programmatic problem areas and proposed solutions, track and discuss planned versus actual for schedule and performance, and provide a forum for highlighting activity planned for the next period. The purpose of the TIM is to discuss specific technical activities, including action items, studies, test plans, test results, technical documentation status/issues, technical issues, technical decisions, and systems fielding progress. The Contractor shall provide a copy of the briefing package to the Government electronically at least ten (10) calendar days before each PMR/TIM IAW CDRL A006.

CDRL A006: Briefing Material Technical Data Reviews The Contractor shall conduct two (2) formal Technical Data Reviews. The first review shall be held not later than 120 calendar days after award of contract. The purpose will be to:

· Define the Functional Baseline (FBL) of the NDI products.

· Compare the current NDI baseline with the Government’s functional baseline.

· Establish the engineering approach for integration of the NDI equipment and identify risks and mitigation plans.

· Summarize the status of all deliverables and discuss any issues or concerns with documents which have been delivered.

· Review preliminary drawings and other pertinent data.

· Review technical manuals which shall be at no less than a 35% completion level for all field level operation and maintenance manuals IAW TM-86-01R.

· Review training materials.

· Review SRD verification matrix.

The second review shall be held not later than 90 calendar days after the first review and may be combined with a PMR/TIM. Its purpose will be to:

· Define the Contractor's Allocated Baseline (ABL).

· Identify changes to the Contractor's allocated functional baseline as a basis for establishment of the ABL.

· Provide review of detailed integration data to ensure that the design was synthesized as presented in the first review.

· Provide a complete set of proposed and approved configuration changes from the FBL and ABL, including backup and supporting material.

· Establish and control the hardware/software baselines before start of testing.

· Summarize the status of all deliverables and discuss any issues or concerns with any received and outstanding documents.

· Review complete technical data package to include all drawings and other pertinent data.

· Review field level operation and maintenance technical manuals which shall be at no less than a 75% completion level IAW TM-86-01R.

· Review SRD verification matrix.

The purpose is to ensure mutual understanding of contract requirements, schedules, and expected content and format for depot level maintenance technical manuals.

Prior to each Technical Data Review:

· All CDRLs that were required to be submitted shall be part of the presentation material.

· The Contractor shall assemble specified data, so it is available for Government review.

· All key Contractor management and engineering personnel having responsibility in the areas to be discussed shall be available to attend the review.

· The Contractor shall provide a copy of the review briefing package to the Government electronically at least ten (10) calendar days before the review.

CDRL A006: Briefing Material Requirements

Technical Requirements The Contractor shall provide all materials, personnel, services, equipment, and facilities required to plan, produce, install, integrate, and sustain the ATC VCS systems. The systems shall meet or exceed all requirements of the ATC VCS SRD attached to the basic contract. Delivery shall occur by the required date for the first unit and meet all requirements of this SOW. The ATC VCS system and all subcomponents that make-up the system shall be Commercial NDIs. The ATC VCS system shall have verifiable performance documentation confirming that the proposed system has successfully met all government acceptance requirements with a satisfactory rating prior to final acceptance. No Government furnished equipment shall be required as a part of the ATC VCS system to meet any of these requirements.

System Specifications

The contractor must deliver a Commercial NDI meeting the following minimum requirements:

· The Commercial NDI must include a VCS designed for use in an Air Traffic Control (ATC) environment, with Controller Working Position (CWP) capabilities.

· The Commercial NDI must include a VCS with the capability to perform ATC voice communication over an IP Wide Area Network (WAN) using VoIP.

· The Commercial NDI, including both hardware and software, must include a VCS that has been deployed to at least one operational ATC facility. The AF is not currently interested in a product that includes previously undeployed or prototype hardware and software baselines.

· The Commercial NDI must include a VCS that has been used for control of live air traffic, for a time period of no less than three months.

· The Commercial NDI must be manufactured and ready for shipment/delivery, with all proposed Commercial NDI features implemented, within six (6) months of award.

· The Commercial NDI must include the capability to communicate with VoIP Air-to-Ground (A/G) radio equipment.

· The Commercial NDI must include Ground-to-Ground (G/G) communication capabilities.

· The Commercial NDI must enable human operators in a lab environment to simulate both (1) ATC A/G communication; and (2) ATC G/G communication. NOTE: This is not referring to a training function. This is referring to the ability to have equipment outside of the VCS (e.g., an A/G gateway or protocol converter) configured such that the VCS can be used to simulate a pilot and communicate with positions in the VCS. The AF requires the ability to run operational scenarios with A/G audio, to include personnel acting as controllers (on the contractors NDI VCS) and pilots (external to the contractor’s VCS or possibly using one of the contractor’s VCS CWPs.)

· The Commercial NDI must include equipment real-time status monitoring capabilities, including associated workstation equipment.

· The Commercial NDI must include equipment configuration capabilities, including associated workstation equipment.

· The Commercial NDI must include all necessary IP network equipment (e.g. switches/routers) to enable the required capabilities.

Delivery Requirements

Initial Production Quantity of ATC VCS Systems To support program testing, the Contractor shall provide the first two (2) production representative units as the minimum delivery order established when the contract is awarded. With each of these ATC VCS systems, the Contractor shall supply a minimum one full year warranty from the time the system is accepted by the Government. The Contractor shall deliver the first two systems IAW 5.2.4.2.

Production ATC VCS Systems

Upon successful completion of all Government testing, the Procurement Contracting Officer (PCO) will execute subsequent delivery orders of the ATC VCS systems in the final approved configuration.

ATC VCS Software Delivery The Contractor shall deliver each ATC VCS System with all required software loaded on the appropriate piece of equipment. The Contractor shall deliver equipment with all required software licenses. The Contractor shall deliver two (2) copies of any software that is used to control the operation and sustainment functions of the ATC VCS system. All Contractor code and software specifically written and designed for the ATC VCS system shall be delivered to the Government with unlimited rights. Firmware for components on all LRUs that are determined to be repairable items shall also be delivered to support organic depot maintenance.

CDRL A007 – Computer Software Product End Items CDRL A008 – Software Version Description (SVD)

Delivery Milestones

Delivery Orders Delivery requirements will be funded and established on individual Delivery Orders at no additional cost to the Government.

First Delivery Order (Initial Production) The first delivery order, established upon contract initiation, has an objective delivery of minimally one (1) unit delivered within six (6) months after contract award, a second unit (1ea) delivered within eight (8) months after contract award and a threshold delivery of both (2) units within nine (9) months after contract award. Contractor notification to PCO regarding “ready to deliver” may be considered by the Government towards meeting contractual schedule. Proof of successful Contractor factory acceptance test shall be provided upon delivery of the first unit. Government approval for first delivery of the ATC VCS unit will occur after successful acceptance test.

Subsequent Deliveries (Production) For subsequent delivery orders after the first order, Contract Line Items Numbers (CLINs) xxxx- xxxx shall be delivered and installed at a minimum rate of two (2) units per month with delivery starting no later than six (6) months after the delivery order is executed. For OCONUS deliveries, the Contractor shall receive an extra three (3) months to begin deliveries after contract award. The required rate per month is unchanged.

Support Equipment & Tools, Spares, and Training System Support equipment and tools shall be delivered with the system(s) if ordered on the same order IAW paragraph 14. If support equipment, depot support equipment, or tools are ordered on a different order, it will be required within six (6) months after delivery order is awarded.

Spares shall be delivered six (6) months after delivery order is awarded. See also paragraph 9.1.7 for spares.

Initial training shall take place within 90 days of delivery order award during a mutually agreed to time frame. If the Government requests training later than 90 days, the Contractor shall accept this request. Subsequent training delivery orders shall be provided within 30 days of Government request IAW CLIN xxx.

Shipping

The Contractor shall be responsible for shipment of the complete ATC VCS systems, models, support equipment, faulted LRUs, tools and/or kits to destinations IAW individual delivery orders. Shipping includes, but is not limited to, import/export responsibilities and costs as applicable. This also applies to any supply ordered from this contract. Possible delivery locations are listed in delivery locations attachment. The price for delivery to the locations list shall be included in the price for each item that could be shipped, as the Government will not pay for additional shipping charges. The only exception to additional shipping is if the Government-required Engineering Change Proposal (ECP) significantly affects the delivery location, size, or weight in a way that would significantly (>20%) impact shipping cost as of the date shipped, the Per Event Shipping Rate may be applied to only the additional shipping cost if applicable to account for the additional cost driven by the Government required ECP. If a significant savings is recognized due to a ECP this will be handled IAW DFARS 252.243-7002.

Depot Stand-up Deliverables

The Contractor shall deliver all depot test equipment six (6) months after Delivery Order is awarded. Depot Level Training will take place after Depot Test Equipment is validated, verified, and installed.

Installation Requirements

The Contractor shall perform installations at selected locations IAW the Government approved ATC VCS Technical Data Package (TDP) Paragraph 10. The Contractor shall provide personnel, services and equipment required to install the system. Each ATC VCS system shall be installed to a predetermined standard configuration with allowances for site unique peculiarities that are documented in the Site Survey Report (SSR). The full installation effort involves removing existing legacy ETVS systems and integrating new ATC VCS systems with new infrastructure (VOIP) when applicable and existing site radios, voice recorder, telephone connections, and power support (commercial and backup).

Site Inspection/Survey

The Contractor shall conduct a Site Inspection/Survey approximately 12 months, but no later than eight (8) months, prior to planned ATC VCS system installation for each identified location. Each facility requiring the ATC VCS system may contain a unique, site-specific layout. A SSR, to include all required technical data, shall be completed and delivered to the government (CDRL A010) documenting the findings of the site survey.

CDRL A010: Site Survey Report (SSR) CDRL A011: Engineering Drawing/Tech Data Package

Site Survey Report (SSR)

A SSR shall be provided by the Contractor to include Project Support Agreement (PSA), List of Materials (LOM), facility drawings, and installation plan. SSRs shall be provided in required standard format. The SSR will facilitate the installation of the ATC VCS system. ATC VCS system installation locations, grounding, power supplies, cabling and connectors, and racks will be determined from the SSR. The SSR for each site is due within 30 calendar days of the completion of the Site Inspection/Survey. The contractor shall meet the delivery schedule of all elements of the SSR.

CDRL A009: Site Preparation Requirements and Installation Plan CDRL A010: Site Survey Report (SSR)

Project Support Agreement (PSA)

The Contractor shall identify site requirements to accommodate installation to include installation timelines, required system outages, storage of kits, power requirements, and Contractor personnel workspace. The PSA will be submitted by the government to the unit outlining the requirements levied upon the unit during the installation.

List of Materials (LOM)

The LOM document shall be developed by the Contractor listing all site unique material required in addition to the baseline installation kit to successfully install the ATC VCS at each location. (Potential locations listed in Addendum A)

Installation Plan

The Installation Plan shall be developed by the Contractor to outline procedures required to fully install the ATC VCS system. The Contractor shall complete installations as outlined in the Government approved Installation Plan. The Contractor shall ensure the ATC VCS system cutover does not result in down time in excess of 8 hours. Sites may require down time to occur outside of standard operating hours, on the weekend, or during scheduled maintenance times.

CDRL A009: Site Preparation Requirements and Installation Plan (DI-MGMT-80033A)

Site Engineering Plan

The site drawings shall be developed by the Contractor detailing site design (site layouts, rack elevations, etc.) and interface drawings. The Contractor shall standardize site configuration to the maximum extent possible.

CDRL A011: Engineering Drawing/Tech Data Package

Site Integration/Connectivity

The Contractor shall provide integration and integration plan to include all communication interfaces over VOIP.

Communication interfaces to include, but not limited to:

a. Interface w/ FAA ATC systems to include communications to be transported via FTI/FENS

b. Interface w/ current ATC systems and able for communications to be transported via AF Network

c. Cybersecurity Implementation Plan (CDRL A053)

d. System must be approved in host nation database and interface with host nation telecom providers

e. Provide IP recording interface for all voice communications

f. Interface w/DoD Systems (IP phone switch, A/G Radios, G/G radios, and existing Primary Crash Activation System (PCAS))

Site Acceptance Test

The Contractor shall conduct a Site Acceptance Test (SAT) and report upon completion of ATC VCS system installation for each identified location. Site Acceptance Testing (SAT) shall be conducted iIAW Government requirements and no later than 14 calendar days post installation completion.

CDRL A058: Test Procedures - Site Acceptance Test

SAT Report

The Site Acceptance Test Report documents the results of Site Acceptance Testing (SAT), which will verify correct installation and post-installation operability of the Commercial NDI product. The SAT Report shall document the results of each test completed and identifies discrepancies between expected and actual test results. The report shall identify the test objectives, applicable test procedure(s), and test configuration(s) used during the test.

The test report shall be prepared in contractor format and include the final as-built drawings, system parameters tested, initial hardware and software configuration of the VCS equipment as tested during SAT and individuals involved (exact requirements to be determined during OTE and First Article Testing).

The Contractor shall update all required changes to facility drawings within the TDP (CDRL A011) found during installation and submit the changes to the CO/COR NLT fourteen (14) calendar days after completion of each install.

CDRL A012: Test/Inspection Report Subtitle: Site Acceptance Test (SAT)

System Engineering

System Engineering Management Plan

The Contractor shall develop, maintain, and deliver a Systems Engineering Management Plan (SEMP) to produce, field, and sustain a safe and effective ATC VCS system. The System Engineering Management Plan shall describe the contractor’s proposed efforts for planning, controlling and conducting a fully integrated engineering effort. The Plan will be used to understand and evaluate the contractors engineering work efforts as part of the contract monitoring process. While the SEMP shall address all aspects of system engineering, it shall particularly focus on configuration management, testing and evaluation, system safety, and life cycle management support as detailed below. The Government shall perform any necessary inspections, verifications, and evaluations to ascertain conformance to the SEMP.

CDRL A013: Systems Engineering Management Plan (SEMP) Configuration Management The Contractor shall develop, maintain, and deliver a Contractor’s Configuration Management Plan which effectively demonstrates the Contractor’s processes and procedures for: documenting configurations, tracking changes, submission of Engineering Change Proposals through the process of final written approval by the Government Procuring Contracting Officer, requests for deviations and waivers, and other actions which may affect the configurations of the delivered system. The Supplier’s Configuration Management (CM) Plan describes the organization, procedures, and controls of the Supplier’s CM program. The principle use is to provide the Government a basis for review, evaluation, and monitoring of the CM program and associated proposed components. For the purpose of this paragraph, Configuration Management includes the management of documentation, drawings, lists, as well as hardware, firmware, and software through the use of version, revision, or modification numbering/lettering schemes. The approved Product Baseline shall be established after successful completion of the Functional Configuration Audit (FCA)/Physical Configuration Audit (PCA), conducted using MIL-HDBK-61B, Configuration Management Guidance. The Contractor shall include a Configuration Audit Plan for the FCA and PCA within the Configuration Management Plan. At the end of the basic contract to include all options, the system shall be one final configuration for all systems. Any configuration changes to the system shall not incur Government cost.

CDRL A014: Supplier’s Configuration Management Plan Configuration Change Control

Engineering Change Proposals & Request for Deviations or Waivers

The Contractor shall submit for written Governmental approval all Request for Variance (RFV) (previously referred to as Request for Deviation (RFD)) and Engineering Change Proposals (ECP) IAW the proposal and the approved Contractor’s Configuration Management Plan (CCMP) on an as needed basis, but in no case shall the Contractor implement such change prior to written approval by the PCO. If written approval from the Contracting Officer is not received prior to the change being made the Contractor will be required to change it back to original conditions at no cost to the Government. The Government will not accept any price or costs proposed on the ECP CLIN without prior written approval from the Contracting Officer IAW H02 Fixed-Price Engineering Change Proposal Request and Definitization. The CCMP shall include a copy of the forms that will be used for an ECP and RFV. Each ECP shall provide details on all required changes to include drawings to hardware and software as well as all supporting documentation to include, but not limited to delivered and future CDRLs, affected by the change. Each ECP shall be well supported with verifiable estimating methods, so that the contracting officer has sufficient information to make a fair and reasonable determination. If the Contractor believes Government direction is provided outside of the requirements of the currently awarded and funded delivery order, the Contractor is required to provide notice to the PCO IAW FAR 52.243-7. This shall be resolved before additional costs are incurred.

CDRL A015: Engineering Change Proposal (ECP) CDRL A016: Request for Variance (RFV)

Requirements Verification

The ATC VCS shall be verified to ensure that it meets or exceed each requirement as required by this SOW and the SRD. The Contractor shall provide all documentation, access to equipment, etc., that is required to allow the Government to perform this verification as noted within the Verification Matrix of the SRD. This effort can be coordinated to be part of the FCA.

Functional Configuration Audit (FCA) An FCA shall be conducted using MIL-HDBK-61B as guidance. The purpose of the FCA is to validate that the actual performance of the ATC VCS system meets the requirements stated in the SRD. The Contractor shall provide all documentation and appropriate personnel to support the FCA. The Contractor shall develop a Configuration Audit Summary Report (CASR) documenting the findings of the FCA and listing actions taken to correct deficiencies. The FCA is considered complete when the Contractor has demonstrated that all FCA requirements have been successfully validated and no critical action items remain. All critical action items shall be complete within 15 calendar days of the FCA. If the Contractor cannot meet this timeline, the Contractor is required to submit an RFV to the Contracting Officer, and the Contracting Officer will take appropriate action.

CDRL A017: Configuration Audit Summary Report and Certification Physical Configuration Audit (PCA) With Contractor support, the Government will conduct a PCA on one of the initial production quantity systems at the Contractor’s facility prior to any Government evaluation or acceptance. The purpose of the PCA is to ensure that the as-built product configuration documentation matches the as-delivered design. The PCA will be conducted using MIL-HDBK-61B, Section 8, as guidance. The Contractor shall provide a complete set of released drawings, indentured parts list, system diagrams and system configuration, access to status accounting documentation and production processes, and the system for the audit. All documentation provided shall have been corrected and updated per the Government comments at the second Technical Data Review. The Contractor shall also ensure that appropriate personnel are available to support the PCA. The Contractor shall develop and deliver a CASR documenting the findings of the PCA, and listing actions taken to correct deficiencies. The Government will witness the correlation between technical data drawings and physical equipment meaning the actual system at the component level at the Contractor’s location. The PCA is considered complete when the Contractor has completed every required action to resolve all discrepancies identified during the audit. All actions need to be resolved within 15 days from PCA. The documentation, hardware, and software at the completion of the PCA will establish the baseline configuration for the ATC VCS.

CDRL A017: Configuration Audit Summary Report and Certification

Testing and Evaluation Testing and evaluation shall be performed prior to final Government acceptance utilizing the initial production quantities of ATC VCS systems.

Test Readiness Review The Government will perform a Test Readiness Review (TRR) prior to any testing at Government facilities or on Government-owned equipment. The Contractor shall provide information and personnel required to support these TRRs. The Contractor should conduct a TRR for all Contractor-conducted tests.

Contractor Test (with Government Witness)

The Contractor shall coordinate with the Government to establish and deliver contractor test plan procedures that will be used to determine that the ATC VCS performs as is required per this SOW and the ATC VCS SRD. System shall meet all system performance, environmental, and performance thresholds set forth in the SRD. The Contractor shall provide all test equipment and facilities to conduct testing. This includes test personnel, special support equipment, data recording equipment, spares, supporting documentation, and any necessary ancillary items. This testing shall determine that the system operate as required. The Contractor shall perform testing of the ATC VCS IAW the approved Contractor Test Procedures. The Government at its discretion shall witness any testing and perform any necessary inspections and verifications to ascertain conformance to requirements. All deficiencies found during testing shall be recorded and included within the Contractor Test Report as well as actions that were taken and changes that resulted from the deficiencies. If the deficiencies drive a change to the baseline configuration established at PCA, the Contractor shall submit an engineering change proposal at no additional cost to the Government for Government approval as described in Paragraph 7.1.1.1. If approved, the Contractor shall incorporate the changes into the affected documentation, software, and hardware. The Contractor shall perform additional testing if required after retrofit. As part of this test, the Contractor shall perform all functions required to prepare for site acceptance including alignments and calibrations.

CDRL A015: Engineering Change Proposal CDRL A018: Test Procedures CDRL A019: Test/Inspection Report

Factory Acceptance Test (with Government Witness)

The Contractor shall develop and deliver Factory Acceptance Test (FAT) Procedures and shall use these to test each system. This test will be used for acceptance once the procedures are approved by the Government. The FAT shall verify that the ATC VCS systems conform to applicable specifications, are free from manufacturing defects, and are identical in form, fit, and function to the qualified hardware. The Contractor shall ensure that necessary test support equipment is available, properly calibrated, and fully operational to support testing. The Government (to include DCMA) may perform any necessary inspections and verifications to ascertain conformance to requirements. The Contractor shall complete and deliver a FAT Report that details the results of each FAT. The report shall include a test plan with documentation sheet. This documentation sheet should be emailed to the ATCALS Program Office, and a physical copy included with the item to the end user. Each ATC VCS system shall pass all requirements of the FAT before being shipped. FATs would be applicable to CLINs xxxx through xxxx.

CDRL A018: Test Procedures CDRL A019: Test/Inspection Report

First Article Test/Key Site Test

The contractor shall develop and deliver First Article Test procedures and use these procedures to test systems installed at locations selected by the government. This test will be used for acceptance once the procedures are approved by the Government. The First Article Test shall verify that the ATC VCS systems conform to applicable specifications, and integration with base infrastructure to include radios and telephone switch. The system shall perform Air Traffic Control functions for a period of time specified by the government to complete testing. The Contractor shall complete and deliver a report that details the results of each First Article Test. The report shall include a test plan with documentation sheet. This documentation sheet shall be emailed to the ATCALS Program Office, and a physical copy included with the item to the end user. VCS full production/install is dependent on First Article Test results.

System Safety Requirements The Contractor shall conduct a System Safety Assurance Program using MIL-STD-882E Notice 1, System Safety. The Contractor shall develop and deliver a System Safety Hazard Analysis Report, System Safety Program Plan, and Programmatic Environmental Safety and Health Evaluation (PESHE) Plan. This deliverable shall include Safety Data Sheet IAW FED-STD- 313F Rev F Dated 12 October 2018.

CDRL A020: System Safety Hazard Analysis Report (SSHAR) CDRL A021: System Safety Program Plan (SSPP) CDRL A022: Programmatic Environmental Safety and Health Evaluation (PESHE) Plan

Life Cycle Management Support The Contractor shall develop and deliver a comprehensive Integrated Logistics Support Plan (ILSP) that outlines the designed service life, maintenance plan, and all sustainment elements required to execute lifecycle management for the ATC VCS throughout the expected system life. Implementation of this effort shall allow the ATC VCS Replacement Program to meet or exceed the maintenance requirements and service life as outlined in the SRD. The ATC VCS ILSP shall include, at a minimum, the topics below and incorporate all stated requirements. The ILSP shall address all Line Replaceable Units (LRUs) and repairable parts/components that are field replaceable, and Common Repairable Items referenced in paragraph 8.1.3. The ILSP shall address all items covered by the Original Equipment Manufacturer (OEM) during warranty and ICS to include both Interim Maintenance Support (IMS) and Interim Supply Support (ISS). The Contractor ILSP shall provide a plan for tracking serial numbers or other readily identifiable information in relation to warranty and ICS. The Government will validate identification information with the Contractor as part of the warranty and ICS process.

CDRL A023: Integrated Logistics Support Plan Life Cycle Sustainment

The Contractor’s logistics plan shall be designed to minimize required spares, on-site personnel support, preventative maintenance, and support equipment while maintaining maximum operational availability. For ease of maintenance and repair, the Contractor shall provide a system that maximizes the use of modular equipment with LRU design.

Maintenance Planning The Contractor shall recommend system, sub-system, and LRU service life limits for the ATC VCS system. The Contractor shall recommend reliability centered maintenance designed to sustain the system throughout the proposed system life cycle. It is the Government’s intent to support this program with an organic two-level maintenance concept utilizing field level (organizational) and depot level support. The Contractor supplied ILSP shall provide a maintenance plan that supports these maintenance concepts.

The Contractor shall support, participate in, and provide data and engineering support as needed to assist the Government in development and stand up of the Government ATC VCS depot level support capability. The Contractor shall identify requirements and associated costs necessary to establish organic depot repair capability.

Level of Repair Analysis (LORA)

The Contractor shall conduct a Level of Repair Analysis (LORA) IAW SAE AS 1390. The Contractor’s LORA shall be consistent with the system’s two-level maintenance concept. In establishing the LORA, the Contractor shall consider the complete ATC VCS system, LRUs, support equipment and software. The Contractor shall ensure the LORA focuses on an optimized system maintenance concept while minimizing life cycle costs, establishing lowest feasible repair level for each LRU, and producing a decision for each item within the system indicating where each maintenance action for the item will be performed. The contractor shall maintain an electronic LORA database, available to and accessible by the Government.

CDRL A024: Level of Repair Analysis (LORA) Report

Depot Standup

The Contractor shall provide the following to support the procurement of depot repair equipment for the system, all Line Replaceable Units (LRU) and Shop Replaceable Units (SRU) to support all organic depot level activities. The Contractor shall provide the requested technical data package that is identified during the Government gap analysis for organic depot stand up.

CDRL A025 – Technical Orders CDRL A026 – Technical Orders (TO): Depot Level Maintenance Technical Orders CDRL A027 – Test Requirements Document (TRD) CDRL A028 - Maintenance Test and Support Equipment List

Management Requirements

The contractor shall prepare and maintain a detailed schedule with technical and programmatic milestones throughout depot standup. Refer to SOW paragraph 4., 4.1., and 4.2.

Meetings and Reviews

The Contractor shall support up to 10 meetings to support depot standup. These could include a Kickoff Meeting, Preliminary Design Review (PDR), Critical Design Review (CDR), Functional Configuration Audit (FCA), Physical Configuration Audit (PCA) and Technical Interchange Meetings (TIM). These 10 meetings are in addition to the Provisioning Guidance Conference, the Support Equipment Working Group (SEWG), the spares provisioning conference and the Depot Maintenance Activation Working Group (DMAWG).

Depot Test Equipment

The Contractor shall provide a list and price of depot test equipment required to support the ATC VCS depot standup. This list shall be proposed on CLIN xxxx. The Contractor shall procure, label, inspect, package and deliver unique and common test equipment capable of testing the ATC VCS at the system level and for each LRU and SRU.

The process for testing systems and LRUs shall be based on existing production test processes (updated as necessary to reflect available test equipment where COTs equipment is used). The test hardware and any required unique software shall be documented per SOW paragraph 9.1.2.7. Test processes may be performed utilizing the identified and government approved test equipment or an ATC VCS system depot mock-up.

All test equipment to be delivered shall be calibrated and include calibration documentation. Fixtures and supplied hardware shall include calibration procedures for those items that require calibration. For the commercial equipment, the manufacture’s instruction books and calibration instructions or GIDEP procedure numbers shall be provided. Test equipment instructions shall be written to an entry-level technician skill level.

The Contractor shall work with the Government to ensure the Depot facilities have the required power and space to support the test and repair equipment.

The test equipment provided shall be designed for use in an office, repair lab environment.

The special cables and fixtures shall be constructed with commercial grade components. Easily available parts stocked by distributors are preferred. Parts lists may be based on vendor part numbers. Any special sheet metal parts shall be documented to allow the parts to be reproduced. Modified commercial enclosures shall be documented using assembly drawings with adequate information that will allow the enclosure to be reproduced.

Any modifications to COTS test equipment shall be documented and the documentation shall be delivered to the Government along with the Test Bench deliverables.

All test points and controls shall be marked with relevant reference designators. All markings shall be screened or implemented with durable adhesive labels. All special cable and fixtures shall be marked with unique part numbers.

Item Unique Identification (IUID) System Air Force property labels shall be provided at the equipment level. All devices that cost the Government more than $5000 shall be marked with a 2-D Data Matrix Machine-readable Information (MRI). IUID marking IAW MIL-STD-130N and DFARS clause 252.211-7003. Refer to SOW paragraph 17.

Electrostatic Discharge (ESD) labels shall be affixed to fixtures where ESD issues are a concern.