AFICA Medical Coding at United States Air Forces in Europe (USAFE) Military Treatment Facilities (MTFs)

1. NOTICE: This is not a solicitation, but rather a Sources Sought to determine potential sources for information and technical solutions to support Government planning activities. A solicitation is not being issued at this time and this notice shall not be construed as a commitment by the Government to issue a solicitation, nor does it restrict the Government to a particular acquisition approach.

2. The purpose of this Sources Sought is to conduct market research to determine if responsible sources exist, and to assist in determining if this effort can be competitive. The proposed North American Industry Classification Systems (NAICS) code is 518210. - Data Processing, Hosting, and Related Services.

Additionally, please provide any anticipated teaming arrangements, along with a description of similar services offered to the Government and to commercial customers within the past three years. Any responses involving teaming agreements should delineate between the work accomplished by the prime and the work accomplished by the teaming partners.

3. Program Details: The Air Force Medical Service Medical Coding Program Office (AFMS MCPO), AFMOA/SGAR requires medical coding support for complete, timely, and accurate medical coding. Services shall be in compliance with the Military Health Services Coding Guidelines and be conducted on site at:
• Aviano Air Base (AB), Italy
• Ramstein AB, Germany
• Spangdahlem AB, Germany
• Royal Air Force (RAF) Lakenheath, United Kingdom (UK)

Medical coding personnel at these sites will also provide remote coding of billable encounters at all other USAFE Medical Treatment Facilities (MTFs) as needed.

The Contractor shall provide non-personal services and perform medical coding services to improve overall resource management processes and performance, including optimizing the Prospective Payment System reimbursement, acceleration of reimbursement, cost savings initiatives and implementation of comprehensive, commercial best practices based systems. As a result, the AFMS MCPO requires coding services to be provided in support of these initiatives. The Contractor shall provide supplemental staffing for coding personnel to perform outpatient record coding, inpatient record coding, ambulatory procedure coding, and related medical record functions covering a wide range of medical specialties for the specific Medical Treatment Facility (MTF). This will include 100% of Billable encounters, Emergency Department encounters, Ambulatory Procedure Visit encounters, Inpatient Professional Services encounters, Inpatient Facility encounters, and, at a minimum, 10% of all other direct care (non-billable) outpatient encounters. The minimum 10% direct care outpatient records coding task will primarily be a review of the electronic medical record completed by the provider, involving the coder editing diagnosis or procedure codes entered by the provider as necessary. Coding personnel in this contract will aid the AFMS Coding Trainers in providing education and feedback to all professional, clinical, and ancillary support staff. Related medical records functions including, but not limited to, pulling, copying, scanning and filing of outpatient records, inpatient records and ambulatory procedure records may be required.

Please see the attached Draft RFQ with all attachments and provide answers to the following questions:

3.1. Do you find anything in the PWS that is non-commercial practice or restrictive?

3.2. Do you have experience in the last 3 years performing medical coding overseas?

3.3. Do you have experience in the last 3 years performing medical coding at military MTFs?

3.4. Do you have any questions or concerns? 

Feedback is highly encouraged. Please submit your responses/concerns via email to Justice Smith at justice.smith@us.af.mil and Tom Collins at thomas.collins.16.de@us.af.mil by 5:59am CET (11:59 pm EST), 8 Jul 2017. If you have any questions, please email them to the aforementioned contacts.