A/C and Ceiling/Lighting Renewal for the CAC at the U. S. Consulate General Sapporo
Closed Solicitation Posted
- Solicitation number
- 19JA7026Q0084
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 238220 Plumbing, Heating, and Air-Conditioning Contractors
- Place of performance
- Hokkaido 064-0 Japan
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of State seeks A/C and ceiling/lighting renewal for the Consular Affairs Center at the U.S. Consulate General Sapporo, Japan, with quotations due June 5, 2026 at 12:00 noon Japan Standard Time. The procurement is firm-fixed-price, open to all responsible sources, with award to the lowest-priced, technically acceptable offeror based on initial quotations without discussions.
Place of performance is Sapporo, Hokkaido, Japan. The scope requires replacement of two A/C units serving the Guard Booth and Security Booth with units matching existing capacity and specifications; removal and disposal of existing ceiling assemblies while reusing the existing grid and installing new 600x600mm LED fixtures; and correction of all electrical wiring to National Electrical Code and Japanese electrical code standards. All work must comply with International Code, Japan Architectural Specification Standard, and SHASE standards. An optional, separately-priced scope covers A/C replacement in the Inspection Area, subject to fund availability.
Contractor qualifications mandate valid Japanese First-Class or Second-Class Electrician Licenses, appropriate construction licenses for HVAC and mechanical work including a Plumbing/Mechanical Work Construction Management Engineer qualification, and valid Refrigerant Recovery Operator certification. Prior experience performing comparable renovation work in occupied commercial, institutional, or diplomatic facilities is required. A one-year warranty against defects is required on all completed work. All U.S. contractors must be registered in SAM prior to quotation submission; overseas contractors are recommended to register prior to award.
The NAICS code is 238220, Plumbing, Heating, and Air-Conditioning Contractors. The PSC is Z2AA, Repair Or Alteration Of Office Buildings. A pre-quotation conference and site visit is scheduled for May 20, 2026, from 10:00 a.m. to 12:00 noon. The most recent amendment (Amendment 002, effective May 29, 2026) replaced the Statement of Work in its entirety and extended the quotation deadline to June 5. Quotations must be submitted electronically to Toshiya Ikeda at IkedaTX@state.gov with maximum email file size of 15MB.
Notice text
4 versions
Update #4 · Latest ·
[Updates as of May 29, 2026]
Request for Quotation (RFQ) No. 19JA7026Q0084, “A/C and Ceiling/Lighting Renewal for the CAC,” is hereby amended to revise the Statement of Work (SOW). The previously issued SOW is hereby deleted in its entirety and replaced with the attached Statement of Work (Attachment 1). In addition, the quotation submission deadline is extended to June 5 at 12:00 noon. This amendment is effective as of the date of the Contracting Officer’s signature.
[Updates as of May 27, 2026]
The Q&A List has been attached.
Request for Quotation (RFQ) No. 19JA7026Q0084, “A/C and Ceiling/Lighting Renewal for the CAC,” is hereby amended to revise the Statement of Work (SOW). The previously issued SOW is hereby deleted in its entirety and replaced with the attached Statement of Work (Attachment 1). In addition, the deadline for submission of questions is extended to May 28 at 12:00 noon, and the quotation submission deadline is extended to June 3 at 12:00 noon. This amendment is effective as of the date of the Contracting Officer’s signature.
=================================================================================================
[The attachment has been updated to correct typographical errors. (1) In the Cover Letter, the pre-quotation conference is scheduled for May 20, 2026 at 10:00 a.m. (2) On page 31 of the RFQ, the quotation submission deadline is 12:00 noon on Monday, June 1, 2026. Please use the updated attachment.]
This is a firm-fixed-price contract for the Contractor to provide A/C and Ceiling/Lighting Renewal for the CAC at the U.S. Consulate General Sapporo, Japan.
All responsible sources may submit a quotation, which will be considered.
The Government may award the contract based on the initial offers without discussion. The resultant contract will be a firm-fixed-price contract.
All U.S. Contractors must be registered in the System for Award Management (SAM) database https://www.sam.gov prior to submitting a quotation, in accordance with FAR provision 52.204-7. Therefore, prospective quoters must complete registration before submitting their quotations.
Overseas Contractors are recommended to register in the System for Award Management (SAM) database https://www.sam.gov prior to contract award.
This opportunity is subject to FAR 52.229-12 - Tax on Certain Foreign Procurements (FEB 2021)
Electronic Submission/Responses: This opportunity allows for electronic responses. Please submit your quotation prior to the specified response date and time. Please ensure that your submission does not exceed 15MB. If your submission exceeds this limit, you may need to send multiple emails.
Update #3 ·
[Updates as of May 27, 2026]
The Q&A List has been attached.
Request for Quotation (RFQ) No. 19JA7026Q0084, “A/C and Ceiling/Lighting Renewal for the CAC,” is hereby amended to revise the Statement of Work (SOW). The previously issued SOW is hereby deleted in its entirety and replaced with the attached Statement of Work (Attachment 1). In addition, the deadline for submission of questions is extended to May 28 at 12:00 noon, and the quotation submission deadline is extended to June 3 at 12:00 noon. This amendment is effective as of the date of the Contracting Officer’s signature.
=================================================================================================
[The attachment has been updated to correct typographical errors. (1) In the Cover Letter, the pre-quotation conference is scheduled for May 20, 2026 at 10:00 a.m. (2) On page 31 of the RFQ, the quotation submission deadline is 12:00 noon on Monday, June 1, 2026. Please use the updated attachment.]
This is a firm-fixed-price contract for the Contractor to provide A/C and Ceiling/Lighting Renewal for the CAC at the U.S. Consulate General Sapporo, Japan.
All responsible sources may submit a quotation, which will be considered.
The Government may award the contract based on the initial offers without discussion. The resultant contract will be a firm-fixed-price contract.
All U.S. Contractors must be registered in the System for Award Management (SAM) database https://www.sam.gov prior to submitting a quotation, in accordance with FAR provision 52.204-7. Therefore, prospective quoters must complete registration before submitting their quotations.
Overseas Contractors are recommended to register in the System for Award Management (SAM) database https://www.sam.gov prior to contract award.
This opportunity is subject to FAR 52.229-12 - Tax on Certain Foreign Procurements (FEB 2021)
Electronic Submission/Responses: This opportunity allows for electronic responses. Please submit your quotation prior to the specified response date and time. Please ensure that your submission does not exceed 15MB. If your submission exceeds this limit, you may need to send multiple emails.
Update #2 ·
[The attachment has been updated to correct typographical errors. (1) In the Cover Letter, the pre-quotation conference is scheduled for May 20, 2026 at 10:00 a.m. (2) On page 31 of the RFQ, the quotation submission deadline is 12:00 noon on Monday, June 1, 2026. Please use the updated attachment.]
This is a firm-fixed-price contract for the Contractor to provide A/C and Ceiling/Lighting Renewal for the CAC at the U.S. Consulate General Sapporo, Japan.
All responsible sources may submit a quotation, which will be considered.
The Government may award the contract based on the initial offers without discussion. The resultant contract will be a firm-fixed-price contract.
All U.S. Contractors must be registered in the System for Award Management (SAM) database https://www.sam.gov prior to submitting a quotation, in accordance with FAR provision 52.204-7. Therefore, prospective quoters must complete registration before submitting their quotations.
Overseas Contractors are recommended to register in the System for Award Management (SAM) database https://www.sam.gov prior to contract award.
This opportunity is subject to FAR 52.229-12 - Tax on Certain Foreign Procurements (FEB 2021)
Electronic Submission/Responses: This opportunity allows for electronic responses. Please submit your quotation prior to the specified response date and time. Please ensure that your submission does not exceed 15MB. If your submission exceeds this limit, you may need to send multiple emails.
Update #1 ·
This is a firm-fixed-price contract for the Contractor to provide A/C and Ceiling/Lighting Renewal for the CAC at the U.S. Consulate General Sapporo, Japan.
All responsible sources may submit a quotation, which will be considered.
The Government may award the contract based on the initial offers without discussion. The resultant contract will be a firm-fixed-price contract.
All U.S. Contractors must be registered in the System for Award Management (SAM) database https://www.sam.gov prior to submitting a quotation, in accordance with FAR provision 52.204-7. Therefore, prospective quoters must complete registration before submitting their quotations.
Overseas Contractors are recommended to register in the System for Award Management (SAM) database https://www.sam.gov prior to contract award.
This opportunity is subject to FAR 52.229-12 - Tax on Certain Foreign Procurements (FEB 2021)
Electronic Submission/Responses: This opportunity allows for electronic responses. Please submit your quotation prior to the specified response date and time. Please ensure that your submission does not exceed 15MB. If your submission exceeds this limit, you may need to send multiple emails.
Files
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Solicitation | |
| A/C and Ceiling/Lighting Renewal for the CAC at the U. S. Consulate General Sapporo | Pre-Solicitation |
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