A/C and Ceiling/Lighting Renewal for the CAC at the U. S. Consulate General Sapporo
Closed Pre-Solicitation Posted
Not the latest version. See the latest solicitation from .
- Solicitation number
- 19JA7026Q0084
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 238220 Plumbing, Heating, and Air-Conditioning Contractors
- Place of performance
- Sapporo Hokkaido 064-0 Japan
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Department of State's Consulate General in Sapporo, Japan, is seeking a contractor to provide air conditioning and ceiling/lighting renewal services at its Community Affairs Center (CAC) facility located at 3-1 Kita 1-jo Nishi 28-chome, Chuo-ku, Sapporo, Japan. This firm-fixed-price contract falls under the Plumbing, Heating, and Air-Conditioning Contractors category (NAICS 238220) and is classified under the Repair or Alteration of Office Buildings PSC. All responsible sources are eligible to submit quotations, which will be evaluated based on initial offers without discussion. The government has indicated a pre-quotation conference will be held, with details to be provided in the formal solicitation. The response deadline is May 28, 2026, and electronic submissions are permitted with a maximum file size of 15MB; prospective quoters should note that the solicitation has not yet been posted on SAM.gov but will be available there once finalized.
No set-aside designation applies to this procurement. The pre-solicitation notice does not specify an award value, budget range, or timeline for contract performance. All U.S. contractors are required to be registered in the System for Award Management (SAM) database prior to submission in accordance with FAR provision 52.204-7, while overseas contractors are recommended to register prior to contract award. The contract will be subject to FAR 52.229-12 regarding tax on certain foreign procurements. Primary contact for inquiries is Matthew J. Haffner, Contracting Officer, at HafnerMJ@state.gov or +81-11-641-1829, with Toshiya Ikeda, Procurement Agent, serving as secondary contact at IkedaTX@state.gov or +81-11-641-1854.
Notice text
2 versions
Update #2 · Latest ·
<This notice has been updated to include the original pre-solicitation letter as an attachment.Please see attached document for full details>
Please note that this solicitation is not ready to be issued as of this date. The U.S. Consulate General Sapporo, Japan will post the solicitation on the SAM.gov website when it becomes available.
This is a firm-fixed-price contract for the Contractor to provide A/C and Ceiling/Lighting Renewal for the CAC at the U.S. Consulate General Sapporo, Japan.
All responsible sources may submit a quotation, which will be considered.
The Government may award the contract based on the initial offers without discussion. The resultant contract will be a firm-fixed-price contract.
All U.S. Contractors must be registered in the System for Award Management (SAM) database https://www.sam.gov prior to submitting a quotation, in accordance with FAR provision 52.204-7. Therefore, prospective quoters must complete registration before submitting their quotations.
Overseas Contractors are recommended to register in the System for Award Management (SAM) database https://www.sam.gov prior to contract award.
This opportunity is subject to 52.229-12 - Tax on Certain Foreign Procurements (FEB 2021)
Electronic Submission/Responses: This opportunity allows for electronic responses. Please submit your quotation prior to the specified response date and time. Please ensure that your submission does not exceed 15MB. If your submission exceeds this limit, you may need to send multiple emails.
Update #1 ·
Please note that this solicitation is not ready to be issued as of this date. The U.S. Consulate General Sapporo will post the solicitation on the SAM.gov website when it becomes available.
This is a firm-fixed-price contract for the Contractor to provide A/C and Ceiling/Lighting Renewal for the CAC at the U.S. Consulate General Sapporo, Japan.
All responsible sources may submit a quote, which will be considered.
The Government may award the contract based on initial offers without discussion. The resultant contract will be a firm-fixed-price contract.
The Government is planning a pre-quotation conference; the date and details will be provided in the solicitation.
This opportunity is subject to FAR 52.229-12, Tax on Certain Foreign Procurements (FEB 2021).
Electronic Submission/Responses:
This opportunity allows for electronic responses. Please submit your quote prior to the response date and time. Please ensure that your with your quote does not exceed 15MB. If your submission exceeds this limit, you may need to send multiple emails.
Files
| File | Type | Posted |
|---|---|---|
| Pre-Soliciation Notice - AC and Ceiling_Lighting Renewal.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| A/C and Ceiling/Lighting Renewal for the CAC at the U. S. Consulate General Sapporo | Solicitation | |
| This notice | Pre-Solicitation |
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