Q and A_19JA7026Q0084 (2026-05-27).pdf

May 27, 2026

Questions and Answers

Request for Quotations (RFQ) No. 19JA7026Q0084 A/C and Ceiling/Lighting Renewal for the CAC at the U.S. Consulate General Sapporo

Question 1:

Is it acceptable to support the electrical conduits by fixing anchors into the steel frame and securing them with bolts?

Answer 1:

Yes.

Question 2:

Regarding air conditioners and lighting fixtures, is it also acceptable to support the electrical conduits by fixing anchors into the steel frame and securing them with bolts?

Answer 2:

Question 3:

If there are any specifications or requirements for the anchor installation method, please provide them.

Answer 3:

Please follow the manufacture’s guidance for the anchor installation method.

Question 4:

Regarding the ventilation of the Security Booth and Guard Booth, would it be acceptable to install a separate total heat exchanger for each room?

Sapporo, Japan

Consulate General of the United States of America

Answer 4:

Question 5:

Are there asbestos or similar materials included in the ceiling and exterior wall materials?

Answer 5:

No asbestos has been identified in the ceiling or exterior wall materials.

Question 6

During the construction work, will it be possible to use electricity, water, and restroom facilities free of charge?

Answer 6:

Yes

Question 7:

For the LED lighting in the restrooms, is it correct to understand that dimmers are not required?

Answer 7:

For the LED lighting in the restrooms, is it correct to understand that dimmers are not required?

Question 8:

Similar to the entryway, is the passageway intended to remain lit 24 hours a day?

Answer 8:

Yes

Question 9:

Regarding AC indoor units, we could not find the product number at Inspection area and

Gurd booth. If the product/model number can be confirmed from any stored documents or records, we would appreciate it if you could share it with us.

Answer 9:

Please see below.

Question 10:

Regarding the AC replacement, would it be acceptable to reuse the existing ducts, refrigerant pipes, and power wiring if they are still in reusable condition?

However, it appears that only the refrigerant piping in the inspection area may need to be replaced. The existing system currently uses 3/8" and 5/8" refrigerant piping, whereas current products are 1/4" and 1/2" piping sizes. (Smaller) For the guard booth and security booth, both the existing and current systems use the same 1/ 4" and 1/2" piping sizes, so we believe reuse should be possible.

Answer 10:

The reuse of existing ducts, refrigerant piping, and electrical wiring is permitted at the contractor’s discretion, provided that they are in suitable condition. If such components are reused, the contractor shall provide a warranty equivalent to that of new materials.

In addition, any reused ducts must be thoroughly cleaned internally prior to use.

Question 11:

Several emergency lights are currently not functioning, and we believe the cause is defective batteries. Since this would be a good opportunity, we were wondering if it might be better to replace all of the emergency lights at the same time. What are your thoughts on this?

Answer 11:

Please replace the batteries as necessary to restore proper operation of the emergency lights.

- End of Q & A -