8960--Supply, Dairy Products - Nutrition and Food Services, Ann Arbor

The Department of Veterans Affairs, Veterans Health Administration, Veterans Integrated Service Network 10 has issued a Notice of Intent to Sole Source for dairy products supply services at their Ann Arbor location. This Special Notice pertains to solicitation number 36C25025Q0978 for nutrition and food services under NAICS code 311511 (Fluid Milk Manufacturing). The VA Healthcare System intends to negotiate a sole source contract with Prairie Farms Dairy, a large business located in Edwardsville, Illinois, under Simplified Acquisition Procedures. The procurement falls under PSC category 8960 for beverages, nonalcoholic, and will utilize FAR 13.106-1 authority for contracting with only one responsible source. The government has determined that Prairie Farms Dairy is uniquely positioned to meet their specific requirements for this urgent procurement.

The primary objective of this sole source procurement is to secure dairy product delivery services within a strict 24-hour timeframe to support the VA's nutrition and food services operations. The government intends to award a firm fixed-price contract with no options to Prairie Farms Dairy, asserting that only this vendor possesses the necessary capabilities to successfully fulfill the requirement. Responses to this notice must be submitted by noon on Friday, October 17, 2025, with the VA emphasizing the urgent nature of this procurement. The solicitation is not open to competitive bidding, as the government believes Prairie Farms Dairy is the sole responsible source capable of meeting the delivery and service requirements. This procurement will be managed through the VA's Network Contracting Office in Battle Creek, Michigan, and represents a direct negotiation opportunity rather than a competitive solicitation process.