7G22--Actionable-(S) 554 | Biomed Services | Life Safety DAS Upgrade (VA-24-00078956)

Closed Solicitation Posted Aug 28, 2024

Solicitation number: 36C25924Q0759
Agency: Veterans Integrated Service Network 19 Veterans Health Administration, Department of Veterans Affairs
Responses due: Sep 6, 2024, 4:00 PM ET
Set-aside: Service-Disabled Veteran-Owned Small Business

Opportunity facts

NAICS code: 517810 All Other Telecommunications
PSC: 7G22 It And Telecom - Network: Satellite And Rf Communications Products (Hw, Perpetual License Software)
Place of performance: Department of Veterans Affairs Rocky Mountain Regional Vamc Aurora CO 80045, United States
Points of contact: Christopher Hollingsworth chris.hollingsworth@va.gov (303) 712-5724

Notice details come from SAM.gov. Updated Sep 5, 2024.

About this opportunity

Written by GovTribe AI · Sep 5, 2024

The Department of Veterans Affairs (VA) is seeking quotes for a Distributed Antenna System (DAS) upgrade at the VA Rocky Mountain Regional Medical Center in Aurora, Colorado. The Request for Quote (RFQ) #36C25924Q0759 covers the replacement of the existing end-of-life DAS system, including head-end components, remote units, and supporting infrastructure. Quotes are due by 4:00pm ET on September 3, 2024 and will be evaluated based on the offeror's technical capability/quality, completion of required attachments, and price. The government anticipates awarding a firm-fixed price contract.

This solicitation is a 100% set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs). The NAICS code is 517810 with a $40 million size standard. The government requires new OEM equipment and prohibits remanufactured or gray market items. Award will be made on an all-or-nothing basis. The place of performance is the VA Rocky Mountain Regional VAMC in Aurora, Colorado.

Notice text

3 versions

Update #3 · Latest · Sep 5, 2024

The purpose of this amendment is to:

answer questions that were asked. See Below:

Q. Will the government supply as-builts of the existing FLS DAS system?

A. Yes, the government will supply as built drawings.

Q. Will an inventory of current equipment be provided?

A. Yes, the government will supply a list of equipment.

Q. Will both systems need to be up and running in parallel to ensure no downtime?

A. Yes.

Q. Does a battery backup need to be provided with new FLS DAS?

A. Yes, our current system has battery backup, and we would like to retain that functionality.

Q. Will the contractor be required to coordinate with the VA or the AHJ on the approval FLS DAS?

A. We may need to look a little deeper into this one to double check what all is required. Response from Police: I believe Aurora would give approvals on the public safety DAS.

Q. is the selected contractor needed to supply a connex/material storage or would one be provided?

A. Depends on the amount of equipment, we have some storage capability for a couple of pallets, if more is required the contractor would need to provide the storage.

Q. Is it the contractor s responsibility to dispose of the old equipment?

A. Yes.

Q. Is there a tax exemption for all purchased equipment?

A. Yes.

All other terms and conditions remain unchanged.

Update #2 · Aug 29, 2024

Combined Synopsis/Solicitation Notice

Page 11 of 11

Combined Synopsis/Solicitation Notice

*= Required Field

Combined Synopsis/Solicitation Notice

Page 1 of 11

The purpose of this amendment 0001 to RFQ 36C25924Q0759 is to update the response date for this solicitation as there was conflicting dates.

The response date is now 9/6/2024;

An updated solicitation to reflect the above changes is below;

All other terms and conditions remain unchanged.

Distributing Antenna System Upgrade

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The Government reserves the right to make no award from this solicitation.

* The deadline for all questions is 12:00pm ET, 8/30/2024

All questions must be submitted in writing no later than the question cut-off date marked above. All questions will be answered officially through an amendment to the solicitation.

** Quotes are to be provided to chris.hollingsworth@va.gov no later than 4:00pm ET, 9/6/2024.

Quotes shall not be hand carried. Faxed quotes shall not be accepted. Emailed quotes are the only method of submitted quotes (4MB email limit). The Government reserves the right to make award solely on initial Quotes received. Offerors bear the burden of ensuring that all portions of the offer (and any authorized amendments) reach the designated office before the deadline specified in the solicitation. This RFQ shall be completed in its entirety, and signed and dated, failure shall not be considered for award.

This is a Request for Quote (RFQ) and the solicitation number is 36C25924Q0759. The government anticipates awarding a firm-fixed price contract resulting from this solicitation.

This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2024-05 effective May 22, 2024.

The North American Industrial Classification System (NAICS) code for this procurement is 517810 with a small business size standard of $40.0 Million. This solicitation is a 100% set-aside for SDVOSBs.

List of Line Items;

Line Item

Description

Quantity

Unit of Measure

Unit Price

Total Price

0001

Distributing Antenna System Upgrade per SOW

Make/Model Equivalent: ADRF Life Safety DAS

0002

Distributing Antenna System Testing and RF Validation

Grand Total

Description of Requirements for the items to be acquired;

See Attached Statement of Work

Delivery and acceptance is to be F.O.B Destination (FAR 52.247-34) at the Veterans Affairs Medical Center, located at

Department of Veterans Affairs

Rocky Mountain Regional VAMC

1700 North Wheeling St

Aurora, CO

80045

52.212-1, Instructions to Offerors--Commercial Items applies to this acquisition

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL

Gray market items are Original Equipment Manufacturer s (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers.Â No remanufactures or gray market items will be acceptable.

Offeror shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM s warranty and service are provided and maintained by the OEM.Â All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions.

The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract.Â Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items.

Offerors providing an or equal product(s) must adhere to the terms in FAR 52.211-6. If an item in this solicitation is identified as brand name or equal, the purchase description reflects the characteristics and level of quality that will satisfy the Government s needs. The salient physical, functional, or performance characteristics that equal products must meet or exceed are specified in the solicitation. To be considered for award, offers of equal products, including equal products of the brand name manufacturer, must

Meet the salient physical, functional, or performance characteristic specified in this solicitation;

Clearly identify the item by-

Brand name, if any and

Make or model number,

Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and

Clearly describe any modification the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modification.

The contracting officer will evaluate equal products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the contracting officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer. Unless the offeror clearly indicates in its offer that the product being offered is an equal product, the offeror shall provide the brand name product referenced in the solicitation

Any award made as a result of this solicitation will be made on an All or Nothing Basis.

State if quoted items are available and priced through offerors existing Government-wide Acquisition Contract (GWAC), GSA Multiple Award Schedule (MAS) contract, or VA-wide Acquisition Contract.

If the acquisition is set-aside for SDVOSBs/VOSBs, their socioeconomic status must be VIP verified and visible in the VA Vendor Information Pages (VIP): https://www.vip.vetbiz.gov/ at the time of quote submission AND award, or will be considered non-responsive, and will NOT be considered for award.

Offerors are warned against contacting any VA personnel other than the Contracting Officer and Contract Specialist prior to placement of any award made resulting from this RFQ. If such contact occurs and found to be prejudicial to competing contactors, the offeror making such contact may be excluded from award considerations.

All proprietary information shall be clearly and properly marked. If the Offeror submits annexes, documentation, attachments or the like, not specifically required by this solicitation, such will count against the Offeror s page limitations unless otherwise indicated in the specific volume instructions below.

All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the quote and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote.

Submission of quote shall include the following volumes: (I) - Technical capability or quality of the item offered to meet the Government requirement; (II) - Completion of Attachment - VAAR Clause 852.219-76 VA Notice of Limitations on Subcontracting-Certificate of Compliance for Supplies and Products ; (III) Completion of Attachment FAR 52.225-6 Trade Agreements Certificate and (IV) Price

Volume I - Technical capability or quality of the item offered to meet the Government requirement

The offeror shall submit specifications, cut sheets, or brochures confirming the equal products, including equal products of the brand name manufacturer submitted, meets or exceeds the salient physical, functional, or performance characteristic specified in this solicitation. The product(s) quoted must be identified by brand name, if any, and make or model number.

Volume II - Completion of Attachment - VAAR Clause 852.219-76 VA Notice of Limitations on Subcontracting-Certificate of Compliance for Supplies and Products

The offeror shall complete the Attachment - VAAR Clause 852.219-76 VA Notice of Limitations on Subcontracting-Certificate of Compliance for Supplies and Products and submit as part of the quote.

Volume III - Completion of Attachment FAR 52.225-6 Trade Agreements Certificate The offeror shall complete the Attachment - FAR 52.225-6 Trade Agreements Certificate and submit as part of the quote.

Volume IV Price

Price - The offeror shall complete the pricing schedule provided in Section (v) above: Price/Cost Schedule.

(End of Addendum to 52.212-1)

52.212-2, Evaluation--Commercial Items applies to this acquisition

ADDENDUM to FAR 52.212-2 EVALUATION COMMERCIAL ITEMS:

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government considering price and other factors.

The following factors shall be used to evaluate quotations:

Factor 1. Technical capability or quality of the item offered to meet the Government requirement

Factor 2. Completion of Attachment - VAAR Clause 852.219-76 VA Notice of Limitations on Subcontracting-

Certificate of Compliance for Supplies and Products

Factor 3. Completion of Attachment - FAR 52.225-6 Trade Agreements Certificate ;

Factor 4. Price

Evaluation Approach. The Government will evaluate quotations using the comparative evaluation process outlined in FAR 13.106-2(b)(3), where quotations will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation, but is not required to do so. Each response must meet the minimum requirements of the solicitation. The Government is not requesting or accepting alternate quotations. The evaluation will consider the following:

Factor 1. Technical capability or quality of the item offered to meet the Government requirement: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government s requirements as outlined in the solicitation and based on the information requested in the instructions to quoters section of the solicitation.

Factor 2. Completion of Attachment - VAAR Clause 852.219-76 VA Notice of Limitations on Subcontracting-Certificate of Compliance for Supplies and Products : The Government will evaluate the responses an offeror makes to Attachment - VAAR Clause 852.219-76 VA Notice of Limitations on Subcontracting-Certificate of Compliance for Supplies and Products for completeness. If an offeror fails to complete Attachment - VAAR Clause 852.219-76 VA Notice of Limitations on Subcontracting-Certificate of Compliance for Supplies and Products their quote will be determined ineligible for award.

Factor 3. Completion of Attachment - FAR 52.225-6 Trade Agreements Certificate : The Government will evaluate the responses an offeror makes to Attachment - FAR 52.225-2 Buy American Certificate for completeness. If an offeror fails to complete Attachment - FAR 52.225-2 Buy American Certificate their quote will be determined ineligible for award.

Factor 4. Price: The Government will evaluate the price by adding the total of all line item prices. The Government may use various price analysis techniques and procedures to make a price reasonableness determination. Offers that do not meet or exceed the technical capability or quality of the item offered to the Government requirement shall not be selected regardless of price.

(End of Addendum to 52.212-2)

52.212-3, Offeror Representations and Certifications Commercial Items, applies to this acquisition. Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required. Offerors must be registered in SAM at time of offer submission.

52.212-4, Contract Terms and Conditions--Commercial Items applies to this acquisition

52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items (JUL 2020) applies to this acquisition

FAR 52.212-5 applies to this acquisition with the following FAR clauses incorporated by reference;

FAR 52.203-6

Restrictions on Subcontractor Sales to the Government (JUN 2020), with Alternate I (SEP 2006)

FAR 52.204-10

Reporting Executive Compensation & First-Tier Subcontract Awards (JUN 2020)

FAR 52.204-16

Commercial and Government Entity Code Reporting (AUG 2020)

FAR 52.204-24

Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (OCT 2020)

FAR 52.209-6

Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (JUN 2020)

FAR 52.219-8

Utilization of Small Business Concerns (SEP 2021)

FAR 52.219-28

Post Award Small Business Program Representation (NOV 2020)

FAR 52.222-3

Convict Labor (JUN 2003)

FAR 52.222-19

Child Labor Cooperation with Authorities and Remedies (JUL 2020)

FAR 52.222-21

Prohibition of Segregated Facilities (APR 2015)

FAR 52.222-26

Equal Opportunity (SEP 2016)

FAR 52.222-35

Equal Opportunity for Veterans (JUN 2020)

FAR 52.222-36

Equal Opportunity for Workers with Disabilities (JUN 2020)

FAR 52.222-37

Employment Reports on Veterans (JUN 2020)

FAR 52.222-40

Notification of Employee Rights Under the National Labor Relations Act (DEC 2010)

FAR 52.222-50

Combating Trafficking in Persons (OCT 2020)

FAR 52.223-18

Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020)

FAR 52.225-5

Trade Agreements

FAR 52.225-13

Restrictions on Certain Foreign Purchases (JUN 2008)

FAR 52.232-33

Payment by Electronic Funds Transfer System for Award Management (Oct 2018)

Additional contract requirements or terms and conditions:

852.212-70, Provisions and Clauses Applicable to VA Acquisition of Commercial Items (Apr 2020)

VAAR 852.203-70

Commercial Advertising (MAY 2018)

VAAR 852.219-10

VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside (DEC 2009)

VAAR 852.232-72

Electronic Submission of Payment Requests (NOV 2018)

VAAR 852.233-70

Protest Content/Alternative Dispute Resolution (SEP 2018)

VAAR 852.233-71

Alternate Protest Procedure (SEP 2018)

VAAR 852.246-71

Rejected Goods (OCT 2018)

852.252-70, Solicitation Provisions or Clauses Incorporated by Reference (Jan 2008)

The following provisions or clauses incorporated by reference in this solicitation must be completed by the offeror or prospective contractor and submitted with the quotation or offer. Copies of these provisions or clauses are available on the Internet at the web sites provided in the provision at FAR 52.252-1, Solicitation Provisions Incorporated by Reference, or the clause at FAR 52.252-2, Clauses Incorporated by Reference. Copies may also be obtained from the contracting officer.

http://www.acquisition.gov/far/index.html

https://www.acquisition.gov/vaar

The following FAR provisions are to be incorporated by reference:

FAR 52.204-7

System for Award Management (OCT 2018)

FAR 52.204-16

Commercial and Government Entity Code Reporting (AUG 2020)

FAR 52.211-6

Brand Name or Equal (AUG 1999)

The following VAAR provisions are to be incorporated by reference:

None

The following FAR clauses are incorporated by reference:

FAR 52.203-17

Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights (JUN 2020)

FAR 52.204-13

System for Award Management Maintenance (OCT 2018)

FAR 52.204-18

Commercial and Government Entity Code Maintenance (AUG 2020)

FAR 52.232-40

Providing Accelerated Payments to Small Business Subcontractors (NOV 2021)

The following VAAR clauses are to be incorporated by reference:

VAAR 852.212-71

Gray Market Items (APR 2020)

The Defense Priorities and Allocations System (DPAS) does not apply.

Date and Time offers are due to chris.hollingsworth@va.gov by 4:00pm ET, 9/6/2024.

Name and email of the individual to contact for information regarding the solicitation:

Chris Hollingsworth

Chris.hollingsworth@va.gov

Update #1 · Aug 28, 2024

Request for Quote (RFQ) #: 36C25924Q0759

Distributing Antenna System Upgrade

* The deadline for all questions is 12:00pm ET, 8/29/2024

All questions must be submitted in writing no later than the question cut-off date marked above. All questions will be answered officially through an amendment to the solicitation.

** Quotes are to be provided to chris.hollingsworth@va.gov no later than 4:00pm ET, 9/3/2024.