7E20--ROI - CD burners
Closed Pre-Solicitation Posted
- Solicitation number
- 36C26226Q0415
- Agency
-
Veterans Integrated Service Network 22
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 334310 Audio and Video Equipment Manufacturing
- Place of performance
- Department of Veterans Affairs Phoenix VA Healthcare System Phoenix, Arizona, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Integrated Service Network 22 is procuring six Patient Record CD Burners and associated software to replace aging equipment at three Phoenix VA Healthcare System locations. The procurement requires a complete DICOM media creator/CD burner system with fully automatic disc publishing capabilities, including PC hardware with Windows 11 operating system, Intel i5 or better processor, 16GB RAM minimum, 512GB SSD storage, and dual CD/DVD burners capable of processing at least four disks simultaneously with integrated label printing. Key contract requirements include on-site installation, configuration of all CD burners across the three facilities, comprehensive end-user training, one-year minimum warranty, and two virtual refresher trainings during the warranty period. The software must support DICOM import from VISTA Imaging and AGFA PACS systems, compress images for CD and DVD, and include a web portal for multi-user job submission with existing VA Network Enterprise Risk Assessment authorization. Award will be made to the response most advantageous to the Government based on comparative evaluation of quotes using simplified acquisition procedures. Written questions must be submitted by March 3, 2026 at 12:00 PM PST, and all quotations must be submitted via email to israel.garcia2@va.gov by March 6, 2026 at 12:00 PM PST.
This solicitation is a 100% set-aside for small businesses under NAICS code 334310 (Audio and Video Equipment Manufacturing) with a 750-employee size standard. Four CD burners will be delivered to the main facility at 650 E. Indian School Road in Phoenix, Arizona, while two CD burners will be delivered to the 32nd Street Clinic at 400 N. 32nd Street, Phoenix, with the contractor responsible for configuration and training at all three sites. No incumbent contractor or budget range information is disclosed in the solicitation documents. Delivery is required within 90 days after receipt of order. This is a combined synopsis and solicitation issued as a Request for Quotation under FAR Part 13 streamlined procedures for commercial products and services, with no separate written solicitation document being issued.
Notice text
2 versions
Update #2 · Latest ·
This Amendment to RFQ 36C26226Q0415 is intended to:
- Clarify Delivery Distribution:
(4) CD burners will be delivered to the main facility, 650 E. Indian School Rd., Phoenix, AZ. The facility will deliver the CD burners to their locations.
(2) CD burners will be delivered to the 32nd street clinic, 400 N. 32nd St., Phoenix AZ.
However, there will be 2 CD burners at each location listed in SOW. The contractor will go to all three sites to configure the CD burners and train the staff.
- Correct the Product Service Code (PSC):
Previous PSC code 7E20
Correct PSC code 5836
Submit written offers with spec-sheets of proposed items in accordance with the following instructions, as well as Addendum to FAR 52.212-1, Instruction to Offerors. Oral offers will not be accepted. Complete and submit enclosure 1 via email no later than, Friday, March 06, 2026, by 12:00PM PST, to israel.garcia2@va.gov.
There are no other changes to the terms and conditions of this Solicitation.
All other terms and conditions remain in full force and effect.
Update #1 ·
Combined Synopsis/Solicitation Notice
Combined Synopsis/Solicitation Notice
Combined Synopsis/Solicitation Notice
*= Required Field
Combined Synopsis/Solicitation Notice
Page 1 of 5
Description
This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.
This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAR Part 13.
This solicitation is 100% Set-Aside for Small Businesses
The associated North American Industrial Classification System (NAICS) code for this procurement is 334310, Audio and Video Equipment Manufacturing, with a small business size standard of 750.
The FSC/PSC is 5836, Video Recording and Reproducing Equipment.
The Veteran s Integrated Service Network Contracting Office (NCO) 22 is seeking to purchase 6 Patient Record CD Burners and Software, having the stated salient characteristics, adhering to the Statement of Work (SOW), S02 36C26226Q0415 attachment clauses and provisions
All interested companies shall provide quotations for the following:
Supplies
Refer to the S02 36C26226Q0415 document.
Statement of Work (SOW)
Refer to the S02 36C26226Q0415 document.
Delivery shall be provided no later than 90 days after receipt of order (ARO).
Refer to the S02 36C26226Q0415 document.
Place of Performance/Place of Delivery
Refer to the S02 36C26226Q0415 document.
The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/browse/index/far.
The following solicitation provisions apply to this acquisition:
Refer to the S02 36C26226Q0415 document.
All quoters shall submit the following:
Refer to the S02 36C26226Q0415 document.
All quotes shall be sent to the Contract Specialist, Israel Garcia at israel.garcia2@va.gov not later than 12:00 P.M. PST Los Angeles on March 6, 2026.
Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.
The following are the decision factors:
Refer to the S02 36C26226Q0415 document.
The award will be made to the response most advantageous to the Government.
Responses should contain your best terms and conditions.
To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:
"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."
OR
"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"
Quoters shall list exception(s) and rationale for the exception(s), if any.
Submit written offers with spec-sheets of proposed items in accordance with the following instructions, as well as Addendum to FAR 52.212-1, Instruction to Offerors. Oral offers will not be accepted. Complete and submit bid via email no later than 12:00PM PST Friday, March 6, 2026, to israel.garcia2@va.gov.
Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).
Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below. All questions must be received by 12:00 P.M. PST on Tuesday, March 3, 2026.
Point of Contact.
Contract Specialist, Israel Garcia at israel.garcia2@va.gov.
Files
| File | Type | Posted |
|---|---|---|
| RFQ AMENDMENT ALL 36C26226Q0415 0001.docx | DOCX document | |
| 36C26226Q0415_1.docx | DOCX document | |
| S02 36C26226Q0415.docx | DOCX document |
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