7A21--RFI Industry Loopback for New: Health Information Coding, Billing and Auditing (HICBA) Encoder Software Solution and Support (VA-26-00001127)
Closed Pre-Solicitation Posted
- Solicitation number
- 36C10B25Q0365
- Agency
-
VA Technology Acquisition Center
Headquarters, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 541512 Computer Systems Design Services
- Place of performance
- United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Technology Acquisition Center is seeking a Commercial-Off-The-Shelf (COTS) Health Information Coding, Billing and Auditing (HICBA) Encoder Software Solution and Support to serve its 142+ medical centers and 7 Consolidated Patient Account Centers nationwide. The solution must support multiple coding systems including ICD-9, ICD-10, CPT, and HCPCS codes, provide real-time bidirectional interface with VA's VIRR solution, and comply with HIPAA standards and extensive VA cybersecurity requirements. Key requirements include enterprise-level software distribution, technical support, end-user and system administrator training, comprehensive reporting capabilities, and Clinical Documentation Integrity (CDI) functionality. The VA has determined this requirement will be procured as a sole source under FAR 6.302-1, Only One Responsible Source, following review of all RFI responses, with a formal notice of intent to be issued via SAM.gov. The response deadline for the Request for Information is January 2, 2026, with responses limited to 15 pages.
This procurement carries no set-aside designations, though the VA encourages responses from small businesses, including veteran-owned and service-disabled veteran-owned businesses under NAICS code 541512 with a small business size standard of $34.0 million. The contract will be structured as a firm-fixed-price award with a 12-month base period followed by four 12-month option periods, for a total potential performance period not exceeding five years. No incumbent contractor or specific award value has been publicly identified in the pre-solicitation documentation. The RFI seeks detailed vendor information regarding technical capabilities, implementation experience, proprietary restrictions, and potential constraints to support the VA's assessment of available market solutions. Performance of work will take place in the United States, and the procurement is classified under Product Service Code 7A21 for IT and Telecom Business Application Software with Perpetual License Software.
Notice text
3 versions
Update #3 · Latest ·
The purpose of this notice is to notify interested parties that the Department of Veterans (VA) intends to issue a sole source procurement for Health Information Coding, Billing, and Auditing Encoder Software Solution. Following the review of all RFI responses, VA has determined that this requirement will be procured as a sole source in accordance with (IAW) Federal Acquisition Regulation (FAR) 6.302-1, Only One Responsible Source.
A formal notice of intent will be issued to Open Market via SAM.gov IAW FAR 5.201 and 5.203.
We appreciate your interest and engagement in supporting VA s mission.
Update #2 ·
Request for Information 36C10B25Q0365 A0001
Please review the attached Request for Information HICBA Coversheet and revised Draft Performance Work Statement HICBA Encoder documents.
Update #1 ·
Request for Information 36C10B25Q0365
Please review the attached Request for Information HICBA and Draft Performance Work Statement HICBA Encoder documents.
Files
| File | Type | Posted |
|---|---|---|
| 36C10B25Q0365 0001_1.docx | DOCX document | |
| 36C10B25Q0365 0001.docx | DOCX document | |
| RFI - HICBA Encoder Coversheet.pdf | ||
| Draft PWS HICBA Encoder_7-18-2025.pdf | ||
| 36C10B25Q0365.docx | DOCX document | |
| RFI - HICBA Encoder.pdf | ||
| Draft PWS HICBA Encoder_6.11.2025.pdf |
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