7195--Furniture Garland Hospice Finishes

STATEMENT OF WORK

North Texas VA Medical Center

4500 S. Lancaster Road

Dallas, Texas 75216

1.0 GENERAL SCOPE

The Veterans Health Administration (VHA) has a requirement for healthcare finishes and supplies for the VA North Texas Healthcare System that meet the VHA specifications and high-quality threshold while integrating excellent environmental stewardship.

**100% Set-Aside for SDVOSB vendors.

This requirement includes healthcare finishes and building supplies, project management, and maintenance/warranty services. Installation is not required for this order.

Healthcare finishes and building supplies include, carpet, luxury vinyl tile (LVT), paint, Resilient base, Wall protection, and corner guards. to match existing standards. These are standard items used in the VA North Texas Healthcare System and these items will be used to replenish our general inventory use for maintenance and operation purposes through the health care system.

The contractor shall provide all labor, materials, equipment, transportation, and supervision necessary to satisfy the needs of each ordering activity.

2.0 PERFORMANCE REQUIREMENTS

The contractor shall provide and be responsible for the technical assistance, development and generation for final specifications.

Duty hours will be between 8:00AM and 4:30PM. The Government recognized US holidays are: New Year s Day, Martin Luther King, Jr. Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day and Christmas Day. If the holiday falls on Sunday, it is observed on Monday.

Installations times and dates will be coordinated with the VA Designer and may occur outside of regular duty hours (weekends, late evenings, etc. ) to minimize impact on patient care. Installations / deliveries may occur outside of regular duty hours without additional cost to the government.

The contractor shall:

Coordinate and provide project management of all products and services to manage, design, order, ship, and deliver materials from the manufacturer until final acceptance by the Contracting Officer Representative (COR)/ VA Point of Contact.

Provide maintenance manuals for any and all products provided.

Up to two (2) sample per line item may be requested prior to large order being placed to ensure quality and finish of product.

Finish samples may be requested as well

All finishes, and specifications should be selected, approved and confirmed by VA designer prior to manufacturing.

Provide maintenance manuals for all products specified.

Warranty:

The warranty item is to run from the date of acceptance of the products by the Government

Contractor/ Vendor agrees to furnish, without cost to the Government, replacement of all parts and material which are found to be defective during the warranty period. Cost of installation and travel of replacement material and parts shall be borne by the Contractor/ Vendor.

The products will be free from defects in workmanship and materials for a period of at least one year.

Manufacture Limited lifetime warranty

Shipping Instructions:

All item must be shipped in cartons (boxes) for storage purposes.

Items shall be shipped directly to warehouse located at Premiere Office Movers, unless otherwise directed by the COR or designated VA POC.

Premiere Office Movers

1002 Avenue T #200

Grand Prairie TX 75050

Office: 972.206.7272

Fax: 972.602.7276

These units will be shipped in different stages due to size of order. After award, the winning bidder will need to coordinate with the COR and/or VA Designer to plan out each phase of the shipment.

All shipping and handling charges shall be paid by the contractor. Responsibility and Liability for loss or damage shall remain with the contractor until final inspection and acceptance by the VA.

Inspection and Acceptance Criteria:

Contractor shall receive all products, complete inspections and perform any damage reports as necessary.

All finished surfaces shall be free of scratches, mars, dents, or blemishes, and withstand staining, and exhibit to flaking, cracking, or loss or adhesion. Furnishings shall have smooth finishes with no hazardous projections, sharp corners, or detail, which can be hazardous and cause personal injury or damage to clothing.

3.0 KICKOFF MEETING

The prime contractor(s) shall participate in a kickoff meeting within ten (10) days of task order issuance, in person. Time and date will be determined by VA Point of Contact.

4.0 SUBMISSION OF QUOTATION

Quote Submission: The contractors shall submit complete emailed electronic copy portable document format (.pdf) or Microsoft Excel (.xls) format of:

Volume 1: (technical)

complete manufacturer s product specifications

Bill of Materials tagged per CLIN/ floorplan department and room etc.

project management plan

product literature

physical finish samples

sustainability certification documents

complete testing results / certificates

mock up samples (list any needed here)

warranty.

Self-certifying statement confirming ability to meet project deadlines

Volume 2: (pricing)

price quote with separate line for labor/installation

Bill of Materials with subtotals and tagged per CLIN/ floorplan

Submissions can be sent in multiple emails to avoid computer system email size limitation. Quotes submitted by any other method will not be considered. All proprietary information shall be clearly marked. The use of hyperlinks in quotes is prohibited. Late quotes will not be accepted for evaluation. The contractor is responsible for confirming the Government s receipt of the contractor s quote.

5.0 EVALUATION CRITERIA

Task order will be evaluated on:

Bill of Materials with subtotals and tagged per CLIN / floorplan department and room etc.

Cut sheets with product detail for each line item.

Labor/Services appropriate to the scope of work. (no pricing included)

Project management plan appropriate to scope of work

Sustainability Certification

6.0 PRODUCT SPECIFICATIONS

Carpet Module Tile (CPT).

Laid on the square as per manufacturer s instructions.

Manufacturer

Pattern

Color

Size

Shaw Carpet

Kickoff EcoWorx Tile

Steady Progress 97518

9X36

Luxury Vinyl Tile (LVT).

Manufacturer

Pattern

Color

Size

Armstrong Flooring

Biome LVT

Montane Kilimanjaro ST252

6x48

Armstrong Flooring

Biome LVT

Savannah Delta ST262

6x48

Vinyl Cove Base.

Manufacturer

Pattern

Color

Size

Johnsonite

Viny Cove Base

31/Zephyr

6"X1/8"X48"

7.0 PRODUCT DETAILS

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Products and Installation

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Line Item

Description/Part Number*

Unit

Qty

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CARPET

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1

Shaw Carpet | Kickoff EcoWorx Tile - 97518/Steady Progress - (9X36)

SY

336

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LUXURY VINYL TILE (LVT)

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2

Armstrong Flooring |Biome LVT - ST252/Montane Kilimanjaro - (6X48)

SF

7,819

3

Armstrong Flooring |Biome LVT - ST262/Savannah Delta - (6X48)

SF

11,405

VINYL COVE BASE

4

Johnsonite | Vinyl Cove Base - 31/Zephyr - (6"X1/8"X48")

CTN

60

8.0 Delivery, Storage and Handling of Materials:

Contractor shall place all orders, track orders, schedule deliveries and coordinate trucks with the manufacturer and delivery according to VA project schedule.

The product must not be placed into production without clearance from the VA POC.

Contractor shall contact the POC at least 14 working days prior to start of work/ shipping to ensure that the space is ready for install.

In event there is a delay in delivery; Contractor must notify the VA POC immediately.

Contractor shall provide the VA POC the scheduled date and time that the delivery truck will be arriving at least 48 hour ahead of time.

Contractor must cooperate with VA to properly receive all products and furnishings at VA facility.

Product shall be factory packed with adequate protection to all sides and corners to prevent transit and handling damage.

The Contractor/ Vendor shall provide (if needed) 45 days free storage in a conditioned facility that meets all building requirements including but not limited to sprinkler, security, safety, temperature and environmental controls- as not to void warranty.

The Contractor must notify VA of specific location of any stored parts.

9.0 Receiving and Unloading:

Contractor shall receive all products, complete inspections and perform any damage reports as necessary and notify the VA POC.

If the Contractor is unable to complete the assembly and placement of all unloaded items before the end of the workday, the Contractor will be responsible for moving these items to a secure location until the next available work day. The Contractor will be responsible for moving the items from the overnight storage site to its designated position.

Contractor shall store damaged items in the location designated by the POC. The Contractor shall maintain a complete file of all documents relating to each discrepancy and copies of all Discrepancy Reports shall be forwarded to the POC on a daily basis.