6910--36C25926Q0619| Sources Sought for Virtual Reality Digital Therapeutic Equipment for Rocky Mountain Regional VA Medical Center

Closed Pre-Solicitation Posted

Solicitation number
36C25926Q0619
Agency
Responses due
Set-aside
No set-aside

Opportunity facts

PSC
6910 Training Aids
Place of performance
Department of Veterans Affairs Aurora CO 80045, United States

Notice details come from SAM.gov. Updated .

About this opportunity

The Department of Veterans Affairs, Veterans Health Administration, Network Contracting Office 19 is conducting a sources-sought market survey for Virtual Reality Digital Therapeutic Equipment at Rocky Mountain Regional VA Medical Center in Aurora, Colorado, with responses due by 12:00 p.m. Mountain Time on July 20, 2026. This is a market research notice only and does not constitute a solicitation or commitment to award.

The equipment will support the Chronic Pain and Wellness Center as a non-pharmacological adjunct for chronic pain management integrated with medical, physical therapy, and behavioral health services. The required configuration consists of two clinic-configuration Meta Quest 3S head-mounted display kits with synchronized caregiver control tablets for supervised clinical use; four home-configuration Meta Quest 3S HMD kits for direct-to-Veteran use; and one CleanBox CX1 UVC disinfection unit with 265 nm UVC LEDs. Each kit must include operational components and a library of 200 or more curated immersive therapeutic experiences addressing pain, anxiety, stress, and isolation. The platform must operate in offline-first mode without VA network connectivity, incorporate real-time session monitoring with clinician controls, use simplified patient interfaces with emergency-exit functionality, and maintain no storage or transmission of protected health information.

Delivery is required to Rocky Mountain Regional VA Medical Center, 1700 North Wheeling Street, Aurora, Colorado 80045-7211, during standard business hours Monday through Friday, 0700–1500 hours, excluding federal holidays. The contractor shall provide operating instructions, quick-start materials in electronic and physical formats, and manufacturer-recommended care and disinfection instructions. No security background checks, VA network access, or certification and accreditation requirements apply. Buy American provisions (FAR 52.225-2) apply, with country of origin and domestic product availability as evaluation considerations. Respondents should identify small business program eligibility, including HUBZone, 8(a), Service Disabled Veteran Owned Small Business, Veteran Owned Small Business, Women-Owned Small Business, and Small Disadvantaged Business classifications.

Notice text

The Department of Veterans Affairs, Veterans Health Administration (VHA), Network Contracting Office 19 (NCO 19) is conducting a market survey and is seeking potential sources for Rocky Mountain Regional VA Medical Center on Virtual Reality Digital Therapeutic Equipment. This Sources Sought Notice is issued for information and planning purposes only. This is not a solicitation or a request for proposal and shall not be construed as an obligation or commitment by the Government. An award will not be made on any offers submitted in response to this notice, and it shall not be implied the Government is committed to providing any solicitation or award following this notice. The Government will not pay for any information received in response to this request, nor will the Government compensate a respondent for any costs incurred in developing the information provided.

Responses shall be submitted to lynn.lim@va.gov by 12:00 pm MT, July 20, 2026.

This notice is intended strictly for market research. The purpose of this Sources Sought Notice is to determine interest and capability of potential qualified sources of supply and determine the socioeconomic size classification of the supplier and manufacturer of the end item.

Interested companies shall provide, at a minimum, the following information with their response;

Company Name and Address:

Point of Contact (POC)

Name:

Email Address:

Phone Number:

Unique Entity ID:

Item(s) on Open Market or FSS Contract: If FSS, contract number?

Delivery Time:

Item Country of Origin/Manufactured:

If non-US, are there equivalent domestic end product available from US manufacturers for the product/supplies?

Name of the Manufacturer:

The anticipated North American Industry Classification System (NAICS) code is 339113 Surgical Appliance and Supplies Manufacturing. Mark if your firm is eligible for participation in one of the following small business programs. If so, please indicate the program:

[ ] yes [ ] no - Small Business (SB)

[ ] yes [ ] no - HUBZone

[ ] yes [ ] no - Small Business 8(a)

[ ] yes [ ] no - Small Disadvantaged Business (SDB)

[ ] yes [ ] no - Women-Owned (WO) Small Business

[ ] yes [ ] no - Service Disabled Veteran Owned Small Business (SDVOSB)

[ ] yes [ ] no - Veteran Owned Small Business (VOSB)

[ ] yes [ ] no - Large Business

[ ] yes [ ] no - Other (please specify)

Please answer the following questions:

[ ] yes [ ] no - Does not exceed 800 employees; (for NAICS 339113, must be verifiable thru the System for Award Management)

[ ] yes [ ] no - Is primarily engaged in the retail or wholesale trade and normally sells the type of item being supplied;

[ ] yes [ ] no - Takes ownership or possession of the item(s) with its personnel, equipment or facilities in a manner consistent with industry practice (identify how this occurs); and

[ ] yes [ ] no - Will supply the end item of a small business manufacturer, processor or producer made in the United States, or obtains a waiver of such requirement pursuant to paragraph (b)(5) CFR 121.406.

If yes, what is the manufacturer s name? ________________

What are the items Country of Origin? _______________

If other than USA, please complete the attached FAR 52.225-2 Buy American Certificate

Note: Do not include Proprietary, classified, confidential, or sensitive information in responses.

In addition to providing the information requested above, responding companies are encouraged to include any relevant information (specifications, cut sheets, brochures, capability statement, past experience etc.) to confirm the company s ability to meet the requirements outlined in this request.

Responses to this notice are not offers and cannot be accepted by the U.S. Government to form a binding contract or agreement. This notice shall not be construed as a commitment by the Government to issue a solicitation, or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued.

Files

File Type Posted
FAR 52 225 2 Buy American Certificate.docx DOCX document
SOW VR Headsets.docx DOCX document
36C25926Q0619.docx DOCX document

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