6835--Medical Gases with Cylinder/Tank Rentals

The Department of Veterans Affairs Veterans Health Administration is soliciting proposals for the supply of medical gases with cylinder and tank rentals to support the Central Virginia VA Healthcare System in Richmond and the Fredericksburg VA Health Care Clinic. The procurement covers compressed medical gases including oxygen, nitrogen, carbon dioxide, helium, argon, nitrous oxide, compressed air, and specialty gas mixtures in various cylinder sizes, along with associated cylinder rental, delivery, maintenance, and emergency services. All medical gases must comply with FDA Current Good Manufacturing Practices and United States Pharmacopeia/National Formulary standards, with contractors required to maintain FDA certifications and manufacturer authorizations. The contract will be evaluated on a lowest-price technically acceptable (LPTA) basis without discussions, assessing offerors' technical capability, manufacturer authorization letters, training certifications, and itemized pricing. Critical dates include a technical question deadline of March 27, 2026 at 3:30 PM EDT, a mandatory site visit on April 14, 2026 at 10:00 AM EDT at the Richmond VA Medical Center warehouse loading dock, a final proposal deadline of April 22, 2026 at 10:00 AM EDT, and anticipated award on May 1, 2026.

This is an unrestricted procurement (no small business set-aside in the current version, though the original solicitation indicated a 100% small business designation under NAICS 325120). The incumbent contractor is Roberts Oxygen, which currently holds contract 36C24622D0061 valued at $73,791.20. The contract is structured as an Indefinite Delivery/Indefinite Quantity firm-fixed-price agreement with a base performance period plus four one-year option periods. Deliveries must occur Monday through Friday between 0800-1200 hours (with flexibility to 0730-1500), with 24-hour emergency response capability, and all transportation costs must be included in gas pricing with no additional surcharges permitted. Performance will take place at three primary locations: Richmond VAMC, Fredericksburg clinic, and infrequent deliveries to Henrico and Charlottesville, with a mandatory 60-day transition period following contract award.