6540--canon CX-1 retinal camera system "brand name or equal to canon IAW SOW". OEM letter from manufacturer is required. If no OEM letter vendor will be considered non-responsive.
Closed Solicitation Posted
- Solicitation number
- 36C24525Q0686
- Agency
-
Veterans Integrated Service Network 5
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 339112 Surgical and Medical Instrument Manufacturing
- Place of performance
- Huntington VA Medical Center 1540 Spring Valley Drive
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Network Contracting Office 5 at the Huntington VA Medical Center is seeking quotations for a Canon CX-1 Retinal Camera System or equal alternative through solicitation number 36C24525Q0686. The procurement requires a hybrid digital mydriatic/non-mydriatic camera system capable of comprehensive fundus assessments, including photographing external and internal eye structures, optical filtering, angiogram recording, and DICOM compliance for integration with existing software architectures. A critical requirement is that vendors must provide an Original Equipment Manufacturer (OEM) authorization letter, as those without this documentation will be considered non-responsive. The government will evaluate quotes based on compliance with the Statement of Work, OEM authorization, completion of the Buy American Certificate, and technical specifications, with price as a secondary consideration. All quotations must be submitted via email to Contract Specialist Mohsin Abbas by 3:00 PM EST on July 25, 2025, with the government reserving the right to award based on the quote representing the best value.
This procurement is designated as full and open competition with no set-aside provisions, falling under NAICS code 339112 (Surgical & Medical Instrument Manufacturing) with a small business size standard of 1000 employees. The contract will be awarded as a firm-fixed price purchase order for one camera system, one instrument table, and associated training, with delivery required within 60 days of contract award. Performance will take place at the Huntington VA Medical Center located at 1540 Spring Valley Drive, Huntington, WV 25704, with deliveries scheduled during normal business hours from 8:00 AM to 3:30 PM EST, Monday through Friday. The solicitation does not identify any incumbent contractors or provide specific budget ranges, though it emphasizes the need to replace an existing camera that will become non-compliant with operating system requirements in March 2025. The procurement includes requirements for new OEM equipment only, prohibiting used, refurbished, gray market, or counterfeit items in accordance with Veterans Affairs Acquisition Regulation clause 852.212-71.
Notice text
COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS
General Information
Document Type:
Combined Solicitation/Synopsis
Solicitation Number:
36C24525Q0686
Posted Date:
Wednesday, July 16, 2025
Response Date:
Friday, July 25, 2025
Product or Service Code:
6540
Set Aside:
N/A Full & Open.
NAICS Code:
339112, Surgical & Medical Instrument Manufacturing.
Contracting Office Address
The Department of Veterans Affairs
Network Contracting Office 5
Huntington VA Medical Center
1540 Spring Valley Drive
Huntington, WV 25704.
Description
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued. The Government reserves the right to make no award from this solicitation.
This solicitation is a request for quotations (RFQ). The government anticipates awarding a firm-fixed price purchase order resulting from this solicitation. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-04.
The associated North American Industrial Classification System (NAICS) code for this procurement is 339112, Surgical & Medical Instrument Manufacturing with a small business size standard of 1000 employees. Set-Aside: N/A Full & Open. SDVOSB s Offerors must be verified in the SBA Website, U.S. Small Business Administration: https://veterans.certify.sba.gov, at the time of receipt of quotes and at the time of award.
The Department of Veterans Affairs, Network Contracting Office 5, Huntington VA Medical Center, 1540 Spring Valley Drive, Huntington WV, 25704 is soliciting quotations from all businesses to provide Canon CX-1 Retinal Camera System Brand Name or Equal to Canon in IAW SOW at the VISN 05 facility listed below. Respondents to this solicitation must fully demonstrate their capability by supplying detailed quote information along with any other documents necessary to support the requirements below.
All interested companies shall provide quotation(s) for the following: (See Attachments).
Place of Performance: VISN 05 Medical Center.
Huntington VA Medical Center
1540 Spring Valley Drive
Huntington WV, 25704
Hours of Operation:
The Huntington VAMC requires the contractor to deliver within 60 days from the contract award to the VA medical facility warehouse above during normal business hours from 8:00 AM to 3:30 PM (EST), Monday through Friday.
Government Responsibilities:
No Government Furnished Property (GFP) will be provided.
The Government will provide access to areas and an escort when required by participating in Medical Center policy.
The Government will provide applicable VA Polices, Handbooks, Guides, Regulations and Medical Center Memorandums
The Government will unilaterally award Task Orders to fund the required services for each facility.
The Contract Specialist for this contract will be:
Mohsin Abbas
Mohsin.Abbas2@va.gov.
The Government Point of Contact for this Requirements will be:
VA POC: Elizabeth Sutphin
Email: Elizabeth.Sutphin@va.gov.
E. Price Schedule:
The contractor must provide a price quote for each CLIN designated in Attachment 2 to be considered for the award.
See Attachment 1: Price Quote Contract Line-Item Number (CLIN) Table
F. Evaluation of Quotes:
The Government will select the quote that represents the best benefit to the Government at a price that can be determined reasonably. The Government will award a contract resulting from this solicitation to the proposer responsible whose offer conforming to the solicitation will be most advantageous to the Government.
** See Details in 52.212-2 Evaluation Commercial Items **
Specific quote requirements are detailed in attached FAR 52.212-1 Instructions to Offerors Commercial Items .
Following receipt of quotes, the Government will perform an evaluation using a comparative evaluation of the services quoted in accordance with FAR 13.106-2(b)(3). The Government will compare quotes to one another to select the quote that best benefits the Government by fulfilling the requirement.
Contractors may submit more than one quote; however, contractors are strongly encouraged to submit their best technical solutions and prices in response to this request for a quote.
Once the Government determines there is/are a contractor(s) that can provide a product that meets(s) the requirements of this request for quote, the Government reserves the right to communicate with only those contractors quoting the best-suited service to address any remaining issues.
G. Clauses and Provisions:
The clauses and provisions for this solicitation are found in Attachment S02 Attachment 1 RFQ 36C24525Q0686. The Clauses and Provisions provide additional information regarding the requirements for quote submission and evaluation.
This is an open-market combined synopsis/solicitation for supplies as defined herein.  The government intends to award firm fixed price contract as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. Orders will then be placed against this contract. All quotes must include a statement regarding the terms and conditions herein as follows:
"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."
OR
"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"
Offeror shall list exception(s) and rationale for the exception(s).
All quotations shall be sent via email to Mohsin Abbas, Contract Specialist,
Mohsin.Abbas2 @va.gov . Submission shall be received no later than 3:00 EST on July 25, 2025. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Only e-mailed quotes will be accepted. It is the responsibility of the vendor to ensure the Government s timely receipt of their quote.
Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Contract Specialist, Mohsin Abbas, Mohsin.Abbas2@va.gov.
Files
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