6530--replace 14 patient care bcma medication carts

RFQ 36C25926Q0501 Patient Care Medication Carts.

STATEMENT OF WORK (SOW)

Background

The Eastern Oklahoma Veterans Health Care System has a requirement to replace 14 Carts that are used for BCMA Medication Distribution at the Jack C. Montgomery VAMC in Muskogee, OK. The current units are end of life and in need of replacement. These will be used on all the wards that utilize BCMA for Medication Distribution.

Description

We need 14 medication carts with the following characteristics:

Battery Operated

100% recharge in less than 3 hours

Battery Fuel Gauge with Visual and Audible Alerts

Integral AC power distribution with minimum of 6 AC receptacles for powering equipment

Cable management area with easy access panels to manage and house excess cables

Minimum 8ft Power Cord with Hospital-Grade AC Plug

Hooks for storing power cord when not in use

Electronic Steer Assist

Ergonomic Adjustable Push Handles on Front of Cart and Wrap Around Handle

Foot Rests on Front Legs

Motorized Work Surface Height Adjustment, Sit to Stand

Anti-Microbial Touch Surfaces

LCD VESA Monitor Mount with the Following Characteristics:

Motorized Height Adjustment, Minimum 5 Range

Monitor Mount for 75 or 100mm VESA

Tilt and Swivel Motions

Allow for Vertical or Horizontal Monitor Orientation

Quick Release Adapter

Work Surface Area Approximately 17 W x 14. D with Translucent Protective Cover

Lighted

White or Red Hue

Adjustable Brightness

Cup Dispensers:

Includes 1-each:

Small, Medium, Large Type I & Type II Cup Dispensers

Load cups through top hinged lid

Dispense cups from the bottom

Central Control Panel for:

Drawer Access

Power System Controls

Height Adjustments

Light Controls

Keyboard Drawer

Slide-out Keyboard Tray with Positive and Negative Tilt and Integral Wrist Rest

Lighted

Adjustable Brightness

Four-Tier Electronic Locking Storage Cabinet

Installed onto cart frame below the keyboard drawer

Lighted

Adjustable Brightness

Each Tier with the Following Characteristics:

Removable Single-Tier Cassette with (3) Patient Bins

Bins Measure Approximately 4 W x 2.25 H x 11 D

Interlocking Dividers Included

Barcode Scanner, Honeywell-based 1962HHD Ultra Cordless BCMA Firmware Scanner kit: Includes BCMA Firmware, setup card, FIPS 140-2, USB, 3 year Comprehensive warranty (TCG1962-1LC3) with TCG EWP Warranty Protection.

Barcode Scanner Mount Kit for Universal Wireless Scanner

Mountable within arm s reach and within border of cart for protection

SCM Card Reader

Mount for PIV Smart Card Reader

Mountable within arm's reach and within border of cart for protection

Dell Pro Micro QCM1250 PC

Intel® Core i7 14700T vPro® (20 cores, up to 5.0GHz)

16 GB: 1 x 16 GB, DDR5, up to 5600 MT/s, non-ECC

512GB SSD

Intel® Wi-Fi 6E AX211, 2x2, 802.11ax, Bluetooth® wireless card, external antenna

Windows 11 Pro (OIT will reimage with VA Gold image)

HDMI 2.1 Port

3Y ProSupport NBD OS with Technical Customer Success Mgr& KYHD Service

Comes with program that provides direct access to local medication drawer cabinets, cart settings, audit records, and drawer calibration.

24 Monitor with Privacy Filter, 1080P HD LED screen

Full Size, 104 key, Waterproof, Anti-Microbial, Washable

Mouse, 3-button with Scroll, Waterproof, Anti-Microbial, Washable

IV Pole, Extends 24 to 36 Above Work Surface

Access to web-based programs:

Cart Power Systems

Displays power supply setting of each cart

Remotely Monitor and Manage the power system of each cart

Cart Settings

Remotely Manage the settings and medication drawer access permissions of each cart

Minimum 5 year warranty on:

Mechanical Components

Electrical Components

Lithium Battery Defect

Lithium Battery Performance

Delivery

Warehouse: Jack C. Montgomery VAMC

1011 Honor Heights Drive

Muskogee, OK 74401

Scope

The contractor will have the entire system delivered and installed at the Jack C. Montgomery VAMC in Muskogee, OK. Contractor delivery and installation of equipment shall take place between the hours of 0800 -1500. Vendor shall not be required, nor is authorized to perform any work on the following US Government holidays:

New Year's Day, Martin Luther King Jr's Birthday, Washington's Birthday, Memorial Day, Juneteenth National Independence Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day

CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES

Work with site after award to ensure fully customized carts meet the needs of the facility before start of work.

Deliver Fully Integrated Carts to site

Each cart is packaged as a single fully integrated cart

All parts installed prior to shipment

Delivered ready for immediate use

Provide authorized technicians to be onsite to complete on-site setup and integration of carts.

Will ensure that each cart works as described and that they communicate with any needed program.

Will get sign off from using service and HTM so they can verify that the carts and system are working as intended.

NON-PERSONAL SERVICE STATEMENT

The C&A requirements do not apply, a Security Accreditation Package is not required.

Contractor employees performing services under this order will be controlled, directed and supervised at all times by management personnel of the contractor. Contractor employees will perform independent of and without the supervision of any Government official. Actions of contractor employees may not be interpreted or implemented in any manner that results in any contractor employee creating or modifying Federal policy, obligating the appropriated funds of the U.S. Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the Federal Acquisition Regulation (FAR). The Government will control access to the facility and perform the inspection and acceptance of the completed work.

Contract Officer Representative (COR). The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. The COR is not authorized to change any of the terms and conditions of the resulting order.

END OF STATEMENT OF WORK