6525 - Water Phantom for LINAC Commissioning
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 36C24425Q0924
- Agency
- Veterans Integrated Service Network 4 Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 334519 Other Measuring and Controlling Device Manufacturing
- Place of performance
- Pittsburgh, Pennsylvania 15240, United States
- Points of contact
-
- Nathan Lohr nathan.lohr@va.gov (412) 628-3595
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Network Contracting Office 4 is procuring a water phantom package for linear accelerator (LINAC) commissioning and quality assurance/quality control operations at the VA Pittsburgh Healthcare System. The solicitation requires one complete water phantom system with 13 specific salient characteristics, including a powered lifting carriage, automated self-leveling and tank centering capabilities, surface detection features, scanning accuracy of +/- 0.1 mm, and compatibility with Varian TrueBeam LINAC systems. Offerors must include a letter of authorization from the Original Equipment Manufacturer confirming they are authorized distributors, and failure to provide this documentation will result in elimination from consideration. The contract will be evaluated using comparative evaluation methods under NAICS code 334519, with price preferences applying for domestically-manufactured products per FAR 25.106(b). The solicitation was issued on August 26, 2025, with quotations due by September 5, 2025, at 4:30 PM EDT, and all inquiries must be submitted in writing to Contract Specialist Nathan Lohr.
This procurement is unrestricted with no set-aside designation and will be awarded as a one-time firm fixed price contract. The quantity specified is one water phantom package that must include associated components, software, installation services, and initial training for radiation therapy staff. No incumbent contractors or current award values are mentioned in the solicitation documents. The place of performance is Pittsburgh, Pennsylvania, specifically at the VA Pittsburgh Healthcare System, where the equipment will be used by radiation therapy staff to treat cancer patients. An amendment was issued to clarify that salient characteristic #11 specifically requires a holder for diode or synthetic crystal diamond detector for photon measurements, demonstrating the technical precision required for this specialized medical equipment procurement.
Notice text
The Department of Veterans Affairs, Network Contracting Office (NCO) 4, is soliciting offers for a new water phantom to be used for the commissioning of linear accelators (LINACs). The water phantom will be used by the VA Pittsburgh Healthcare System (VAPHS) located in Pittsburgh, Pennsylvania.
Solicitation Details:
- Purpose: A new water phantom is required to perform annual quality assurance/quality control (QA/QC) and commissioning scans of LINACs used by Radiation Therapy Staff to treat cancer patients.
- Set-Aside Status: None. This is an unrestricted RFQ.
- NAICS Code: 334519.
- Evaluation Method: Comparative Evaluation.
- IAW FAR 25.106(b), price preferences for domestically-manufactured products apply.
- Offer Due Date: 5 September 2025.
Offeror Responsibilities:
- Offerors are responsible for downloading and returning a copy of the solicitation package to the contracting POC. Offerors must ensure they are informed of all solicitation requirements and deadlines by regularly checking the Contract Opportunities (SAM.gov) website for updates and amendments. Please note that any amendment issued to this solicitation will ONLY be available on this website.
Inquiries:
- All inquiries or questions regarding the solicitation must be submitted in writing to the Contract Specialist. Contact details are as follows:
Contract Specialist: Nathan Lohr
Email: nathan.lohr@va.gov
No telephone inquiries will be accepted.
Important Note:
- To be considered for an award, all potential offerors must include a letter of authorization from the Original Equipment Manufacturer (OEM) of the product being offered. This letter must confirm that the offeror is an authorized distributor. Failure to include a letter of authorization with the quotation will result in the elimination of the offeror from consideration for the award.
Thank you for your attention to this solicitation. Your participation supports the critical mission of the VA Pittsburgh Healthcare System to provide the highest quality of care to Veterans. We highly appreciate your diligence and commitment to serving those who have served our nation.
Attachments
| File | Type | Posted |
|---|---|---|
| Amendment 36C24425Q0924 0001.pdf | ||
| 36C24425Q0924.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| 6525 - Water Phantom for LINAC Commissioning | Award Notice | |
| 6525 - Water Phantom for LINAC Commissioning | Solicitation | |
| 6525 - Water Phantom for LINAC Commissioning | Pre-Solicitation |
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