6525--NX EQ Monitor: Video: Medical (VA-26-00043064)

Sources Sought Notice

Sources Sought Notice

Sources Sought Notice

*= Required Field

Sources Sought Notice

1.0 DESCRIPTION

THIS IS A SOURCES SOUGHT NOTICE ONLY. This is not a solicitation for bids, proposals, proposal abstracts, or quotations. The Veterans Health Administration (VHA) Non-Expendable Equipment National Program has identified the Monitors: Video: Medical product line as a candidate for a VA-wide (otherwise referred to as national ) single Requirements contract award.

The Department of Veterans Affairs (DVA) Office of Procurement, Acquisition and Logistics (OPAL) Strategic Acquisition Center (SAC) on behalf of VHA is issuing this Sources Sought Notice in accordance with the FAR 10.002(b)(2) to determine the availability and technical capabilities of qualified sources.

The SAC in conjunction with VHA is seeking a qualified source to provide Eizo® CuratOR® brand name or equal Monitors: Video: Medical on an agency wide basis. VA intends to award a Requirements Contract with Firm-Fixed Price (FFP) orders IAW FAR 16.503, Requirements Contract to a supplier of this equipment. Vendors will be required to deliver Monitors: Video: Medical to VA medical centers and facilities in in the Continental United States (CONUS) and Outside the Continental United States (OCONUS).

The anticipated period of performance is for one 12-month base period with four 12-month option periods from the date of award. However, the Government's decision as to whether to continue with the contract, upon annual review, will be based upon successful performance during each previous year and continued need. The Contractor must demonstrate the ability to meet all requirements for the solicitation.Â

The associated North American Industrial Classification System (NAICS) code for this procurement is 334510 for Electromedical and Electrotherapeutic Apparatus Manufacturing and the associated size standard is 1,2500 employees.

The FAR Provision found at 52.204-7(b)(1) requires that All interested Offerors must be registered in SAM prior to submitting an offer or quotation. You may access the SAM website at SAM.gov | Home. All offerors must be certified with the appropriate NAICS code on the SAM website. All SDVOSB/VOSB offerors must be verified in the SBA database at: https://veterans.certify.sba.gov/#search at the time of quote submission.

Submissions for this sources sought shall include the Notice ID in the email subject line and be submitted by email no later than the date and time listed in this announcement to: Kimberly.Lemieux@va.gov.

Email responses shall include the following Subject Line: Response to Sources Sought Notice 36C10X26Q0083 .

This notice is for planning purposes only and does not constitute a commitment on the part of the Government to award a contract, nor does the Government intend to pay for any information submitted as a result of this notice. This Sources Sought Notice is part of a continuous process for obtaining the latest information on the commercial status of the industry with respect to their current and near-term abilities.

The information provided herein is subject to change and in no way binds the Government to solicit for, or award, a competitive contract. It is emphasized that this is a notice solely for planning and informational purposes. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. The Government may or may not issue a solicitation as a result of this notice. There is no solicitation available at this time.

2.0 SCOPE

The Veterans Health Administration (VHA) Non-Expendable Equipment National Program has identified the Monitors: Video: Medical product line as a candidate for a VA-wide (otherwise referred to as national ) contract.

Monitors: Video: Medical are specialized displays designed for healthcare settings, meeting strict international safety and performance standards to ensure image quality, patient safety, and regulatory compliance. Key features include high-resolution and calibrated image quality that is consistent and accurate, enhanced durability, and hygiene-friendly designs like antimicrobial coatings and disinfectant resistance. They are built for continuous use and are more reliable than consumer monitors for medical diagnostic tasks, such as viewing X-rays and CT scans.

Monitors designed to display electronic images either in real time as they are obtained using a video camera or from a video recorder, a digital versatile disk recorder, a television, or from a digital computerized network. These monitors typically include electronic circuitry to process the composite television signal and a screen (e.g., cathode ray tube, liquid crystal or plasma display, projection sets) to display the image. Video monitors may be used for many purposes, including monitoring patient activity, and displaying images during surgical, endoscopic, and fluoroscopic procedures.

The following Contract Line-Items Number (CLIN) are being considered:Â

Contract Line Items

Manufacturer

Part Number

Description

0001

Eizo®

EX2742

27 4K CuratOR®

0002

Eizo®

EX3242

32 4K CuratOR®

0003

Eizo®

EX5542

55 4K CuratOR®

The Department of Veterans Affairs (VA) is seeking vendors who can Eizo® CuratOR® brand name or equal Monitors: Video: Medical as listed above which meet all the following salient characteristics: Vendors may quote any product solution or configuration so long as they meet the salient characteristics. Products quoted in the technical volume must be captured on the Vendor s pricing volume (Attachment A, Price Cost Schedule) of the solicitation. Vendors may quote any additional ancillary products which they deem to be essential to the functionality of the proposed solution; these items must be captured in the Vendor s pricing volume with a quantity of zero.

Apply to the following SALIENT CHARACTERISTICS (SCs).Â

SC #

SALIENT CHARACTERISTICS

METHOD OF EVALUATION

Applicable CLIN

SC 1

27 screen size (+/-.5 ), measured diagonally

Literature Review

0001

SC 2

32 screen size (+/- .5 ), measured diagonally

Literature Review

0002

SC 3

55 screen size (+/- .5 ), measured diagonally

Literature Review

0003

SC 4

4K UHD Resolution Display

Literature Review

0001 0003

SC 5

178° Viewing Angle

Literature Review

0001 0003

SC 6

Minimum of three display ports (i.e. DisplayPort, 12G-SDI, DVI)

Literature Review

0001 0003

SC 7

Resistance Rating, minimum of IP45 (front), IP32 (rear)

Literature Review

0001 0003

SC 8

Minimum of four different types of video input (i.e. HDMI, 3G-SDI, 12G-SDI, DVI, Display Port, S-Video, or Composite Video)

Literature Review

0001 0003

SC 9

ANSI/AAMI ES 60601-1 Compliant

Literature Review

0001 0003

SC 10

DICOM preset

Literature Review

0001 0003

SC 11

Minimum 3-year warranty

Literature Review

0001 0003

Subfactors: Subfactors are above and beyond salient characteristics and will assist with adding depth, clarity, and precision to analyses and evaluations.

Design

Design features and functions of the offered device will be evaluated. Areas include but are not limited to the following:

Versatility

Number of input connectors beyond the minimum required

Number of display ports beyond the minimum required

Performance

The Device will be evaluated for its ability to perform its intended function. Areas include but are not limited to the following:

Ability to display multiple inputs

Screen display adjustments

External control of input signals

Ability for screen rotation and mirroring

Quality/Construction

Warranty terms and conditions

Product support

For each product (brand name and part number), the response must include descriptive literature demonstrating the product meets or exceeds the salient characteristics (SC) specified above.

The Government's intent is to include all ancillary items to ensure the equipment can function as designed by the OEM and as clinically required. Vendors are encouraged to provide any product solution or configuration so long as they meet the salient characteristics. Additionally, responses can include any additional product that may be beneficial. These items must be clearly identified by brand name and part number.

3.0 RESPONSE INSTRUCTIONS

Responses to this Sources Sought Notice shall include the following:

Full name and address of company.

SAM Unique Entity Identifier (UEI).

Business Size.

Manufacturer or Distributor:

If distributor, provide full name, business size and address of manufacturer.

If distributor, provide evidence that your firm is an authorized distributor for the manufacturer of the products proposed.

Country of Origin designation for all products proposed.

Ability to provide uninterrupted supply of products on a national scale.

Technical Literature that clearly shows product(s) meets the exact brand and model identified, or salient characteristics if you re proposing an equal product with page numbers where each salient characteristic is met.

Does respondent offer an annual service plan, Yes or No?

If Yes:

What does the plan cover?

Does plan cover software updates only?

Does the plan cover parts repair or replacement only?

Does the plan cover both software and parts?

Respondent is requested to provide documentation that shows information on their service plan.

Is the service provided by the OEM or a subcontractor?

Authorized Distributor Letter Certified by OEM with a current date.Â

Any additional product solution or configuration that would be beneficial to the functionality of the product line identified.

Item pricing information of products, inclusive of flat rate shipping. Include any quantity discounts, noting at what level of quantity ordered should the Government expect tiered price reductions, if any.

NOTE: In order for the Contracting Officer to determine whether a set-aside can be pursued, it is essential to provide pricing information. Without this information, the Contracting Officer will be unable to assess whether there is a reasonable expectation of receiving fair and reasonable pricing from socio-economic concerns.

Does your firm have any subcontracting opportunities for this equipment?

Identify any federal contracts vehicles held by your firm that provides this equipment.

Are there any further standards or criteria, to include salient characteristics and subfactors, VA should consider in a procurement action for this equipment?

Are the Government s specifications unduly restrictive?

Any additional information the Government should know prior to issuing a solicitation.