6515--TempTrak (Wireless Environmental Monitoring System)

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 6 is seeking to procure a TempTrak Wireless Environmental Monitoring System for the Fredericksburg VA Health Care Center. The procurement includes comprehensive equipment specifications requiring 16 base stations, 10 signal repeaters, 134 NIST traceable internal/external temperature transmitters, 68 NIST traceable internal temperature and relative humidity transmitters, various solid simulator probes, low/ultra-low temperature probes, basic remote training, and installation services. This is designated as a brand name only procurement specifically for TempTrak equipment, with the solicitation classified under NAICS code 334512 for Automatic Environmental Control Manufacturing. The Request for Quote submission deadline is September 12, 2025 at 10:00 AM EST, with all questions due by September 10, 2025 at 11:00 AM EST. The procurement emphasizes standardizing environmental monitoring infrastructure across VA facilities to improve temperature tracking safety and operational efficiency.

This opportunity is designated as a Total Small Business set-aside, with the estimated contract value of $234,136.64 based on the single source justification documentation. The procurement is supported by a Single Source Justification identifying Copeland Cold Chain LP d/b/a Cooper-Atkins as the manufacturer, with market research revealing two Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) - Seva Technical and TrillaMed - though neither qualified as nonmanufacturers under applicable regulations. Delivery is anticipated between August 1, 2025 and October 1, 2025, with all equipment and services to be provided at the Fredericksburg VA Health Care Center located at 10432 Patriot Highway, Fredericksburg, VA 22401. The contract includes comprehensive on-site delivery, installation, and training requirements, with the size standard set at 650 employees for qualifying small businesses. The procurement falls under the Central Virginia VA Health Care System's broader initiative to standardize environmental monitoring capabilities across their healthcare facilities.