TempTrak-Single Source Justification-Signed.pdf

VHAPG Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT

Revision: 01 Effective Date: 11/15/2024 Page 1 of 2 Acquisition ID# 36C246-26-AP-0319

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106-1 For

Over Micro-Purchase Threshold but Not Exceeding the SAT ($250K)

Acquisition Plan Action ID: 36C246-26-AP-0319

1. Contracting Activity: Department of Veterans Affairs, NCO 6, Fredericksburg Health Care Center (HCC) located at 10432 Patriot Highway Fredericksburg, Virginia 22408.

The Purchase Request number is 652-25-3-066-0584.

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount: The purpose of this requirement is to purchase a Wireless Enviormental Monitoring System (TempTrak) and required accessories. The estimated amount is $234,136.64.

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used: The Fredericksburg Health Care Center is requesting a brand name only environment monitoring system. Copeland Cold Chain LP d/b/a Cooper-Atkins (formerly, Emerson Digital Cold Chain, Inc.) is the original equipment manufacturer (OEM) of the TempTrak system. TempTrak products and services consists of Copeland’s proprietary simulators, probes, shafts and other accessories which are unique to the specialized system developed exclusively by Copeland. Currently, the Central Virginia VA Health Care System (CVHCS) utilizes the TempTrak system, including to monitor activated areas in the Fredericksburg HCC.

TempTrak is being fully monitored for all of the CVHCS by one staff member at the Richmond VAMC, and because they are not 100% assigned to temperature monitoring and only have one desktop, the HCC is not staffed to manage multiple different monitoring systems. Not being a fully independent or 24/7 facility, the Fredericksburg HCC is supported by the CVHCS AC shop including after hours. Procuring TempTrak monitoring infrastructure will allow for cost-savings due to simultaneous monitoring by CVHCS staff of both facilities and allow for faster repairs of broken units to reduce risk of medication loss or Veterans receiving defective medications from unmonitored temperature fluctuations. There's also a risk of important alerts being missed if there isn't a fully integrated system. Remote temperature tracking is significantly safer and more cost-effective than manual methods of tracking temperatures and humidities per VHA Directive 1108.07.

4. Description of market research conducted and results or statement why it was not conducted: Based on market research conducted no results were found using NAC. GSA showed SDVOSB Seva Technical capable of meeting the requirement. The end user identified SDVOSB TrillaMed as capable of meeting the requirement. Market research https://www.acquisition.gov/?q=/browse/far/13

VHAPG Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT

Revision: 01 Effective Date: 11/15/2024 Page 2 of 2 Acquisition ID# 36C246-26-AP-0319 identified two SDVOSBs however, the VA Rule of Two cannot be met due to the two SDVOSBs not meeting the definition of nonmanufactrer. The SBA Rule of 2 can be met.

5. Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106- 1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Name Date Title https://acquisition.gov/far/current/html/Subpart%2013_1.html#wp1125466 https://acquisition.gov/far/current/html/Subpart%2013_1.html#wp1125466