6515--SURGICAL CUSTOM PACKS Solicitation 36C26126Q0050 Amendment 0001
Closed Solicitation Posted
- Solicitation number
- 36C26126Q0050
- Agency
-
Veterans Integrated Service Network 21
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 339113 Surgical Appliance and Supplies Manufacturing
- Place of performance
- Department of Veterans Affairs VA Sierra Pacific Network (Visn 21) North Las Vegas, Nevada 89086, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Health Administration, Veterans Integrated Service Network 21, is soliciting quotes for the provision of 17 different types of surgical custom procedure packs (CPTs) for the VA Southern Nevada Health Care System. The procurement requires vendors to provide complete line items as specified in the Bill of Materials, demonstrate authorized dealer, authorized distributor, or authorized reseller status, and meet rigorous quality assurance standards including FDA registration, component traceability, sterilization validation, and compliance with medical packaging regulations. The evaluation will employ a comparative evaluation process considering three primary factors: technical capabilities, price, and a preference for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) or Veteran-Owned Small Businesses (VOSB). The submission deadline is November 21, 2025, at 3:00 PM PDT, which was extended from the original November 10, 2025 deadline to allow vendors adequate time to review the Bill of Materials. Key contract requirements include first delivery within 45 business days after award and strict adherence to sterilization and packaging specifications.
This solicitation contains no set-aside designation for small businesses, though SDVOSB/VOSB status will be considered as an evaluation preference. The contract is structured as a firm-fixed-price agreement covering a base period from January 1, 2026 to December 31, 2030, with quantities for each of the 17 surgical custom pack types ranging from 24 to 375 cases across the five-year period. The specific award value has not been disclosed in the solicitation materials. The procurement encompasses specialized packs for procedures including angio, cardiac catheterization, laparoscopy, knee arthroscopy, total hip and knee replacements, lithotomy, and various other surgical procedures, each containing between 30 and 50 unique items from multiple vendors, predominantly US-based manufacturers. The place of performance is North Las Vegas, Nevada.
Notice text
2 versions
Update #2 · Latest ·
CONTINUATION PAGE
Solicitation 36C26126Q0050 Amendment 0001
The purpose of this amendment is to make the following changes to the solicitation.
Bill of Materials (BOM) has been added to the solicitation
Removed Manufacturer Part Number (MPN)
Removed National Stock Number
Period of Performance has been changed from 12-01-2025 11-30-2030 to 01-01-2026 12/31/2030.
Revised Statement of Work.
Questions from vendors:
Extension to the Submission Deadline
The due date for this solicitation submission is set for 11/10/2025 by 3pm EST; however, the specific Bill of Materials for each of the surgical custom packs being requested has not been made available at this time which limits the ability of interested vendors to accurately provide alternative EQUAL surgical custom packs that will meet the needs of the staff at the North Las Vegas VA. Can you please extend the submission deadline of this solicitation beyond 11/10/25 3pm EST in order to ensure enough time to provide an accurate and complete response?
The deadline is extended till 11/21/2025.
BOMs for the (17) Surgical Custom Packs
In order for interested vendors to accurately provide alternative EQUAL surgical custom packs for this request; would you please share the Bill of Materials for each of the Surgical Custom Packs being requested at the North Las Vegas VA? Can you please specify the component part number, component description, and quantity of each component being requested in each surgical custom pack?
Bill of Material (BOM) is included in the solicitation.
First Delivery no later than 45 business days after the award
For interested vendors that would be providing alternative EQUAL surgical custom packs to the ones being requested in this opportunity; the initial production and delivery of these packs would likely take longer than the 45 business days indicated on this solicitation.
Would you be able to please extend the deadline for the first delivery of these custom packs beyond the 45-business day requirement?
Any requests for deviation from this timeline will only be approved in writing by the Chief Supply Chain Officer or Deputy Chief Supply Chain Officer for the VA Southern Nevada Healthcare System. There should be no expectation of a delivery timeline of more than 60 days after award due to the needs of the government.
Vendor will take measures to ensure CPT shipments are shipped on pallets, or in cases where individual cases are shipped using normal parcel services (FEDEX, UPS, USPS)
The surgical custom pack provider we work with has their own carrier that will ensure the CPT shipments are palletized and abide by the practices of normal parcel services such as (FedEx, UPS, and USPS). Would it be acceptable to utilize this alternative carrier for the delivery of these CPTs?
Courier services are acceptable provided the contracted or subcontracted service is able to handle each shipment of CPT s as FRAGILE shipments.
CPT Expiration Dates
On page 8 of the solicitation, it indicates that the vendor will take measures to ensure CPT expiration dates will be no sooner than 60 days from the estimated delivery date ; additionally, on page 9 of the attached it also indicates all component products shall be inspected and checked for damage. There shall be no component or pack that expires within 30 days of delivery. Can you please clarify and confirm the expected expiration date for all surgical custom packs and components being requested on this solicitation?
CPT expiration dates will be no sooner than 60 days from the estimated delivery date.
There shall be no component or pack that expires within 60 days of expected delivery to the VA Southern Nevada Healthcare System.
Hour and date for Receipt of Offers is EXTENDED to: 11-21-2025 03:00PM PDT.
There are no other changes to the terms and conditions of this solicitation as a result of this amendment.
Update #1 ·
(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The quotes will undergo a comparative evaluation to determine which vendor provides the best value to the government in terms of meeting the statement of work, while also providing a competitive price. The following factors shall be used to evaluate offers:
Factor 1: Technical
Factor 2: Price
Factor 3: SDVOSB/VOSB Evaluation Preference
(b) Evaluation Approach. The Government will evaluate quotations using the comparative evaluation process outlined in accordance with FAR 13.106-2(b)(3), where quotations will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation but is not required to do so. Each response must meet the minimum requirements of the solicitation. The Government is not requesting or accepting alternate quotations. The evaluation will consider the following:
(1) Technical: Quoter shall provide All Line Items:
Must be able to provide all line items as outlined in the B.3 Price/Cost Schedule as well as evidence that they are an authorized dealer, authorized distributor, or authorized reseller.
(2) Price: The quote should contain the vendor s best terms from a price standpoint. The Government will evaluate quotes for award purposes by adding the total price for all contract line-items, including all options. The Total Evaluated Price will be that sum. Price Schedule B and RFQ Price List should be completed in full and error free. This criterion evaluates the overall price (i.e. aggregate for all periods of performance identified in the CLINs) to determine if the proposed price is fair and reasonable.
(3) SDVOSB/VOSB Evaluation Preference
(a) In accordance with the Veterans First Contracting Program (38 U.S.C. § 8127 and VAAR Subpart 819.70), verified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) and Veteran-Owned Small Businesses (VOSBs) shall receive favorable consideration in the comparative evaluation process.
(b) The Government will consider SDVOSB/VOSB status as a positive comparative factor. When comparing quotations that are otherwise technically acceptable and comparable in price, the Government may determine that
(1) A quotation submitted by a verified SDVOSB or VOSB; or
(2) A quotation that includes meaningful participation of verified SDVOSB/VOSB subcontractors;
provides greater overall value to the Government.
(c) This preference will not result in a mathematical price adjustment. Instead, it may be used as a distinguishing factor when quotations are evaluated as part of the overall best-value determination in accordance with FAR 13.106-2(b)(3).
(d) The order of consideration shall be as follows
(1) Verified Service-Disabled Veteran-Owned Small Business (SDVOSB) Offerors;
(2) Verified Veteran-Owned Small Business (VOSB) Offerors; and
(3) All other Offerors.
(e) If two or more quotations are determined to be substantially equal in technical merit and price, award may be made to the verified SDVOSB or VOSB Offeror if it is determined to represent the best value to the Government.
Files
| File | Type | Posted |
|---|---|---|
| 36C26126Q0050 0001_1.docx | DOCX document | |
| Las Vegas VAMC Revised Pack BOMs.xlsx | XLSX spreadsheet | |
| 36C26126Q0050_2.docx | DOCX document |
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Solicitation | |
| 6515--surgical custom packs | Pre-Solicitation |
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