6515--Scope Drying Cabinet
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 36C26025Q0278
- Agency
- Veterans Integrated Service Network 20 Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 339112 Surgical and Medical Instrument Manufacturing
- Points of contact
-
- Rachel Richardson rachel.richardson@va.gov (509) 524-1486
- Krystal Weeks krystal.weeks@va.gov (253) 209-3726
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 20 is seeking to procure a specialized Scope Drying Cabinet for medical endoscope management, specifically for the Mann-Grandstaff VA Medical Center in Spokane, WA. The solicitation requires one HEPA drying cabinet capable of holding 20 scopes, along with 15 Olympus 160/180/190 GI endoscope tubing sets with auxiliary channel and 3 tubing sets without auxiliary channel. The cabinet must meet stringent technical specifications, including HEPA filtration that removes 99.97% of particulates, a color touch screen display, barcode scanner for tracking, and vertical storage capability within specified dimensional limits of 24"D x 85"H x 57"W. Quotes are due on March 4, 2025, at 2:00 PM PST, with all offers to be submitted electronically to Krystal.Weeks@va.gov. The solicitation incorporates Buy American requirements and mandates an authorized distributor letter from manufacturers, with a strict prohibition on refurbished equipment.
While no specific set-aside was initially noted, the procurement is subject to standard small business considerations. Delivery is specified as FOB destination with a 60-90 day timeline after order receipt. The solicitation falls under NAICS Category 339112 for Surgical and Medical Instrument Manufacturing and PSC Category 6515 for Medical and Surgical Instruments, Equipment, and Supplies. Technical specifications are detailed in accompanying documents, including manufacturer diagrams from STERIS's Reliance 6500 Endoscope Drying and Storage Cabinet technical documentation. The procurement requires precise compatibility with Olympus 160/180/190 GI endoscopes, with specific requirements for compressed air connections to prevent moisture and bacterial growth. All components must include forced compressed air channels to ensure proper drying and sterilization of medical scopes, with specific tubing lengths to be determined by the cabinet manufacturer based on scope brand compatibility.
Notice text
3 versions
Update #3 · Latest ·
POC and address for receipt of offers is changed to Krystal.Weeks@va.gov
Due date for receipt of offers is extended to 03/04/2025 at 2:00 PM PST
Update #2 ·
Question:
Are the dimensions requirements firm?
Answer: Yes. The space the cabinet will be housed is restricted to the dimensions provided in the solicitation.
Questions:
Can the following salient characteristics be removed:
Cabinet must hold a minimum of 20 scopes.
Cabinet shall be equipped with an information system/control software, color touch screen display, and barcode scanner for tracking purposes of the endoscopes.
Cabinet should have the capability to be expanded if necessary should the needs change for the facility.
Answers:
Cannot be removed. The Endo clinic has 20 scopes on contract and they want all of them ready for use due to the back log of patients that need the procedure. Therefore, they must have a storage cabinet that can handle the requirements of the clinic. Although it is not common for drying units to be able to hold 20 scopes, this is not proprietary to Steris. We know there are others.
Cannot be removed. The barcode scanner will aid in the tracking of the scopes as they are put into the cabinet and when they are taken out for use in the procedure. At times, the clinic is running two rooms. How do you track the scopes?
Yes. We will remove the capability to expand salient (see below).
MINIMUM SALIENT CHARACTERISTICS:
Cabinet shall be a freestanding cabinet that promotes efficient drying of internal lumens and external surfaces.
Cabinet must hold a minimum of 20 scopes.
Cabinet should plug into a 110V receptacle and not require any special power source.
Equipment when combined must be no wider than the established area for the scope cabinets 58 W x 90 H
Equipment must not exceed 24 D x 85 H x 57 W in accordance with established area.
Must have a door lock function that limits access to authorized users only.
Must use HEPA filtration that removes 99.97% of particulates.
Cabinet shall provide a continuous flow of instrument-grade compressed air within the cabinet and chamber fans to re-circulate the air.
Cabinet shall provide circulation of instrument-grade compressed air through all channels/internal lumens of the flexible endoscopes and should have a pressure relief valve to prevent damage to the endoscopes.
Cabinet shall be equipped with an information system/control software, color touch screen display, and barcode scanner for tracking purposes of the endoscopes.
Scope hang times to be tracked by the model and time put in the cabinet for traceability and documentation.
Cabinet will notify users when the endoscope is nearing its expiration date for hang time.
Cabinet shall meet or exceed all current recommendations and guidelines from AAMI (ST91;2021), AORN (2018) and SGNA.Â
Cabinet shall provide vertical storage for scopes, minimizing contact between stored scopes.
Will have Olympus tubing sets that are configured to the endoscopes that we are currently using that correspond with line items 2 and 3 (see diagrams, attachments A and B).
Will be able to supply the necessary equipment to hook each scope up to the air port for our Olympus scopes
Cabinet can be either powder coated or stainless steel and easily cleanable.
Cabinet should have the capability to be expanded if necessary should the needs change for the facility.(no longer required)
Update #1 ·
Scope Drying Cabinet with Olympus tubing sets
Attachments
| File | Type | Posted |
|---|---|---|
| 36C26025Q0278 0002.docx | DOCX document | |
| 36C26025Q0278 0001.docx | DOCX document | |
| 52.225-2 BUY AMERICAN CERTIFICATE 1.docx | DOCX document | |
| Line 3 Attachment B.pdf | ||
| Line 2 Attachment A.pdf | ||
| 36C26025Q0278.docx | DOCX document |
Notice history
| Notice | Type | Posted |
|---|---|---|
| 6515--ME: Supply - Scope Drying Cabinet CS: Krystal Weeks | Award Notice | |
| 6515--Scope Drying Cabinet | Solicitation | |
| 6515--Scope Drying Cabinet | Pre-Solicitation |
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