6515--Phoenix ScriptPro Pkg 2

FY21Q4-02 l JSN: M7280,M7280A,M7280B,M7280B1,M7280C,M7280D,M7265, l Dispensing System, Prescription, Robotic

Statement of Work Page 1 of 8

Phoenix VA Health Care System Initial Outfitting, Transition & Activation

Statement of Work

Dispensing System, Prescription, Robotic (JSN: M7280, M7280A, M7280B, M7280B1, M7280C, M7280D, M7265

PKG # FY21Q4-002

Phoenix VA Health Care System

400 North 32nd St.

Phoenix, AZ 85008

Phoenix VA Clinic - 32nd Street

INTRODUCTION

Veteran Affairs Phoenix Health Care System has a requirement to purchase Dispensing System, Prescription, Robotic (JSN: M7280, M7280A, M7280B, M7280B1, M7280C, M7280D, M7265 with an authorized vendor to supply and deliver the item(s) identified in Table 1 below. See salient characteristics below. This is a Brand Name Requirement. This requirement is in support of the activation of the Phoenix VA Clinic 32nd Street Project. The new Outpatient Clinic has the need for a Dispensing System, Prescription, Robotic for the pharmacy department. ScriptPro is the basis for design.

Table 1 Package Items Summary

Item #

JSN

Item Description

Part # (basis of design)

Quantity

1

M7280

Robotic Prescription Dispensing System with 6 slot Collating Control Center

SP 200/CCC (6 slot

2

2

M7280

Full Disk Encryption (per covered Server computer)

2

3

M7280A

SP Central Expanded Platform (includes 1 SP Central Expanded Server, 1 SP Datapoint)

1

4

M7280A

ScriptPro Inventory Management Module

1

5

M7280A

Virus Protection (Platform System) (Remote)

1

6

M7280B

Pharmacy Printer

8

7

M7280B

Terminal Emulation/Service/KVM Setup (initial device)

1

8

M7280B

Terminal KVM Device Add-On (per device)

10

9

M7280B1

Electronic Signature Device

3

10

M7280B1

Electronic Signature Device, Locking Stand

3

11

M7280C

Rx Paperwork Printer

3

12

M7280C

Rx Paperwork Printer Barcode Card

3

13

M7280D

Prescription Notification Board XL -Prescriptions Ready

1

14

M7265

Eyecon Model 9420

2

15

M7265

Standard Interface -Pharmacy Management System Interface, Eyecon Interface and Rx Paperwork Interface

3

16

M7265

Eyecon Interface Controller

1

17

M7280/ M7280A/ M7280B/M720B1

Smart Card Scanner

14

18

M7280B/M7280B1

Pharmacy Data Terminal

10

19

M7280/ M7280A/ M7280B/M720B1/ M7280C/M7280D/ M7265

Annual Subscription & Support

1

Additional Item Requirements

The vendor will provide service manuals that includes theory of operation, maintenance requirements, repair information, schematics, part lists and troubleshooting information in electronic format for use by the VA IT Operations Department.

Date of manufacture must not be greater than 2 years before the purchase order date. The equipment must not be used or refurbished and must have the latest manufacturer s software/hardware updates installed. Any batteries provided with the unit will not be manufactured more than 12 months before the purchase order issue date.

GENERAL CONDITIONS

Site Address

The address of the Phoenix VA Health Care System Outpatient Clinic is provided below.

400 North 32nd St.

Phoenix, AZ 85008

Delivery Schedule

Items shall be delivered no earlier than the estimated delivery start date and no later than the delivery end date listed in Table 2 below.

Table 2 Anticipated Building Outfitting Schedule

Building Name

Building # & Letter

Acronym

Est. Delivery Start Date

Est. Delivery End Date

Phoenix VA Clinic 32nd Street

400

7 DEC 2021

7 JAN 2022

Schedule and Order Management

2.3.1 The above delivery schedule is based upon the current construction schedule Due to the nature of activation efforts and construction timelines and dates may vary and shift. Delivery dates need to be flexible. The delivery of items for installation are dependent upon the completion of applicable areas within the building. If there is a delay, the Contractor may be required to adjust the delivery date at no cost to the Government. The Contractor will coordinate with the on-site POC s before delivery.

2.3.2 The awardees actual delivery dates will be confirmed by VA upon award.

2.3.3 Post-award, the vendor will coordinate delivery identified in this document with the VA prior to beginning any work (See Section 2.4). Once the dates have been confirmed, modifications to the schedule are subject to written approval by the CO, COR and the vendor.

Delivery and Receiving

Delivery and receipt of the proposed items is anticipated to be directed to the location identified below. Confirmation of delivery location will be provided post-award. To coordinate delivery, contact Government POC Jerrell (Jeff) Cockrell at (636) 395-9761, Jerrell.cockrell@sme-solutions.co, and Robert Stonerook at (706) 304-7194, Robert.stonerook@sme-solutions.co.

Phoenix VA Clinic 32nd Steet (Direct Delivery to address detailed in paragraph 2.1)

The vendor is required to define the need for a staging area to accommodate item delivery, if needed. Post-award, this information will be confirmed with the vendor.

The delivery of items identified in this document shall take place during normal loading dock business hours which are defined as: 8:15 AM to 3:00 PM Arizona (local) Time, Monday through Friday, and excluding Federal Holidays.

Delivery trucks will not be permitted to remain at the loading dock. Trucks shall be unloaded, moved from the dock, and then brought back to the dock if required to haul out any waste, tools, or excess materials.

Labeling of delivered items shall include the VA facilities contract number and VA purchase order number for identification and reference upon receipt of product.

NOTE: Due to the COVID19 situation, masks are required to be worn by all individuals when in common areas on VA property. Any individuals who need to enter the building for installation &/or training will be required to be screened by the site staff prior to entry. Please allow time for this in your schedule.

Clean Up and Disposal

There are no dumpsters available for vendor use.

The removal of waste and/or excess material shall be conducted through the loading dock area.

Assembly, Installation, and Calibration Required (Yes No )

The vendor is required to manage and coordinate installation at the Phoenix VA Clinic 32nd Street with the COR or his representative IOT&A POC.

On-site assembly and installation of items, and performance of services identified in this document shall take place during normal business hours which are defined as: 8:00 AM to 4:30 PM Arizona Time, Monday through Friday, and excluding Federal Holidays.

Proposed installation date will occur after delivery of equipment. Current timeframe of delivery is December 7, 2021 January 7, 2022.

The vendor is required to define the need for a staging area to accommodate item assembly and installation, if needed. Post-award, this information will be confirmed with the vendor.

The vendor is required to provide tools, labor and materials to complete assembly and installation of the items detailed in this document.

The vendor shall protect all finished spaces and surfaces as required from delivery and installation damage. The vendor shall use covering and protection to the extent necessary to prevent damage to finished spaces. Any damage occurred during delivery and installation is the responsibility of the vendor. The vendor will be responsible for paying for and repairing any damage or noted deficiencies to finished spaces and surfaces that occur because of the vendor s (or associated sub-contractors) installation.

During the entire duration of assembly and installation, the vendor will have a competent representative on-site as the vendor s contact, and to serve as the interface between the vendor and the Phoenix VA Clinic 32nd Street. On-site representative can be the installer. All instructions provided from COR to the representative will be binding as if given to the vendor s main contact. The COR may provide specific instructions, however, only the Contracting Officer may change the terms or conditions of the contract.

Training Required (Yes No )

The vendor is required to provide live clinical training on set up, operation, shut down, and troubleshooting procedures to nursing staff.

The vendor shall coordinate training dates with the on-site Project Manager. Post-award, these dates will be confirmed with the vendor to meet the clinical schedule. Proposed training date will occur after installation of equipment.

Current timeframe of training is January 2022.

The vendor shall provide documentation and/or certification to each staff member that has successfully completed the training.

Confidentiality and Non-Disclosure

This equipment does connect to a VA network. Therefore, in accordance with Appendix A, Handbook 6500.6 Checklist, block 6, the C&A requirements do apply to this requirement, and a Security Accreditation Package is required.

This equipment does hold or store patient information. Therefore, in accordance with Appendix A, Handbook 6500.6 Checklist block 7, Appendix B and C provisions apply.

Appendix B: The contractor, their personnel, and their subcontractors shall be subject to the Federal laws, regulations, standards, and VA Directives and Handbooks regarding information and information system security as delineated in this contract.

Appendix C: VA will own this equipment. If vendor needs access during delivery, assembly, install or repair, the contractor shall be escorted by a VA employee to ensure there is no exposure to VA sensitive information. If the contractor is required to be on site for more than two consecutive days, VHA Privacy Training, TMS Course VA10203, is required and available at https://www.tms.va.gov/SecureAuth35/. The contractor will provide all consumable supplies necessary for training and competency assessment of hospital staff. Proof of training will be provided to the COR upon request.

SALIENT CHARACTERISTICS

Dispensing System, Prescription, Robotic (JSN: M7280)

Total Quantity: 2

Network Required if Checked Manufacturer Certified Installation Required if Checked

BMET Training Required if Checked End User Training Required if Checked

Basis of Design is Script Pro Robotic Prescription Dispensing System with 6 slot Collating Control Center , MFG P/N SP 200/CCC 6 slot

CLINs: 1 and 2

Brand Name

Salient Characteristics:

Must fill, label, and collate up to at least 150 vials per hour

Each slot must display the patient name for easy vial retrieval

Must hold up to 200 dispensing cells that are easily calibrated on-site by pharmacy staff

Must have a count accuracy of at least 99.5%

Must support tablets & capsules of all shapes& sizes

Must operate with gravity-based dispensing creating no pill dust and no cross-contamination

Must have electronic displays on both sides of the control center which show the contents of the slot

Scalable control center options: 12-slot CCC, 6-slot CCC, and Open Control Center

Must include a 17" touchscreen Monitor with articulating arm

Must have no more than a 22sq. ft. footprint

The system must print and apply the prescription and auxiliary labels and collate the uncapped vials into slots for final inspection using on-screen drug image verification

SP Central Expanded Platform with ScriptPro Inventory Management Module (JSN: M7280A)

Total Quantity: 1

Network Required if Checked Manufacturer Certified Installation Required if Checked

BMET Training Required if Checked End User Training Required if Checked

Basis of Design is Script Pro Robotic Prescription Dispensing System with 6 slot Collating Control Center, MFG P/N SP 200/CCC 6 slot

CLINs: 3, 4, 5, 17, 19

Brand Name

Salient Characteristics:

Must provide centralized system management and data processing

Must be configurable and scalable to meet pharmacy-specific needs

Must offer robust reporting and digital data storage functionality

SP Central Workflow System must support both desktop and rackmount servers

SP Central must provide barcode safety and controls to promote increased dispensing accuracy

HIPAA compliance forms must be provided as system reports and electronic signatures must be available for form acknowledgement

Pharmacy Printer and Terminal Emulation/Service/KVM (JSN: M7280B)

Total Quantity: 8 (printer) / 10 (KVM)

Network Required if Checked Manufacturer Certified Installation Required if Checked

BMET Training Required if Checked End User Training Required if Checked

Basis of Design is Script Pro Robotic Prescription Dispensing System with 6 slot Collating Control Center, MFG P/N SP 200/CCC 6 slot

CLINs: 6, 7, 8, 17, 18, and 19

Brand Name

Salient Characteristics:

Must be a compact and interactive countertop unit

Must provide seamless workflow control and dispensing accuracy

Must have an adjustable height touchscreen monitor

CCD Barcode Scanner supports scanning linear and 2D barcodes

Must have counter and wall/floor mount options available

SP Datapoint must work in conjunction with ScriptPro s SP Central Pharmacy Management, Workflow, and Telepharmacy Systems to process prescriptions from point of entry to point of sale

Must display on-screen prescription status lists, automate the collation of patient prescriptions, and provide paperless prescription tracking and batching for each patient

Must not weigh more than 45 lbs

Monitor must be at least 17" touchscreen and adjustable height and tilt

Electronic Signature Device with Locking Stand (JSN: M7280B1)

Total Quantity: 10

Network Required if Checked Manufacturer Certified Installation Required if Checked

BMET Training Required if Checked End User Training Required if Checked

Basis of Design is Script Pro Robotic Prescription Dispensing System with 6 slot Collating Control Center, MFG P/N SP 200/CCC 6 slot

CLINs: 9, 10, 17, 18, and 19

Brand Name

Salient Characteristics:

Must be a compact and interactive countertop unit

Must provide seamless workflow control and dispensing accuracy

Must have an adjustable height touchscreen monitor

CCD Barcode Scanner supports scanning linear and 2D barcodes

Must have counter and wall/floor mount options available

SP Datapoint must work in conjunction with ScriptPro s SP Central Pharmacy Management, Workflow, and Telepharmacy Systems to process prescriptions from point of entry to point of sale

Must display on-screen prescription status lists, automate the collation of patient prescriptions, and provide paperless prescription tracking and batching for each patient

Must not weigh more than 45 lbs

Monitor must be at least 17" touchscreen and adjustable height and tilt

Rx Paperwork Printer (JSN: M7280C)

Total Quantity: 3

Network Required if Checked Manufacturer Certified Installation Required if Checked

BMET Training Required if Checked End User Training Required if Checked

Basis of Design is Script Pro Robotic Prescription Dispensing System with 6 slot Collating Control Center, MFG P/N SP 200/CCC 6 slot

CLINs: 11, 12, and 19

Brand Name

Salient Characteristics:

Must print up to 50,000 pages per month

Must have a maximum input capacity of up to 4,400 sheets and a high yield toner cartridge

Must be able to print up to 55 pages per minute

Can t be more than 53lbs

Prescription Notification Board XL (JSN: M7280D)

Total Quantity: 1

Network Required if Checked Manufacturer Certified Installation Required if Checked

BMET Training Required if Checked End User Training Required if Checked

Basis of Design is Script Pro Robotic Prescription Dispensing System with 6 slot Collating Control Center, MFG P/N SP 200/CCC 6 slot

CLINs: 13 and 19

Brand Name

Salient Characteristics:

Must offers efficient, easy-to-see in-store prescription notifications

Must minimize wait times and improves customer service

Must be configurable to protect PII, configurable to show full or protected patient name

Must also supports pharmacy-specific messaging

Cant weigh more than 40lbs

Must have a 40 screen size with 1920 x 1080 resolution and a 16:9 aspect ratio

Counter, Pill/Tablet, Automated, Counter Mounted (JSN: M7265)

Total Quantity: 2

Network Required if Checked Manufacturer Certified Installation Required if Checked

BMET Training Required if Checked End User Training Required if Checked

Basis of Design is Script Pro Robotic Prescription Dispensing System with 6 slot Collating Control Center, MFG P/N SP 200/CCC 6 slot

CLINs: 14, 15, and 19

Brand Name

Salient Characteristics:

Must count poured pills in 200ms

Must have an onscreen count that is updated five times per second

Must support accurate manual fills, double counts, stock bottle back counts, and physical inventory counts

Validation mode ensures patient safety with proper dispensing

Must separate sulfa and penicillin platters to prevent cross contamination

Must recognize and identify foreign matter and tablet fragments of dissimilar size and shape

The open design allows quick and easy inspection of the medication being dispensed

Must count all sizes and shapes of capsules and tablets. Can also be used for validation and inventory of ointments, creams, solutions, and pre-packs

Must produce an annotated pill tray photograph with individually numbered pills is saved for every Rx transaction

Must be able to view various transaction reports on the screen and exported when needed. The pill tray photos associated with any selected transaction can be viewed on the screen or any network computer

Must be able to connect the pill counter to the pharmacy management software (PMS)