6515--patient elopement tracking system

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 2 seeks a patient elopement tracking system for the St. Albans Campus in Jamaica, New York, with proposals due July 3, 2026. The procurement is a 100% Service-Disabled Veteran-Owned Small Business set-aside, foreclosing competition outside that category.

Place of performance is the St. Albans Campus across eight buildings (85, 86, 87, 88, 89, 91, 92, and 93). The system must provide geofencing and location monitoring for cognitively impaired patients via RFID/Bluetooth technology with cut-resistant bracelets featuring 3+ year battery life. Coverage scope includes 76 doors and 4 elevators, with workstations at six nursing stations plus police and WHEN offices. The system must operate as a fully independent, stand-alone network without utilizing existing VA infrastructure; the contractor provides all network equipment including CAT 6A cabling, network switches, and workstation hardware. Installation requires factory-certified installers with manufacturer engineer inspection, comprehensive training for nursing and maintenance staff, one-year warranty with 4-hour response for major issues and 24-hour response for minor failures, and as-built drawings. Contractors must coordinate elevator integration directly with the incumbent elevator service contractor and include elevator service costs in proposals. A mandatory site visit was held June 18, 2026; attendees confirmed attendance with the Contracting Officer Representative. Offerors must submit two separate proposals: one without cabling using conduit or fully enclosed cable trays, and one with cabling using those methods. All submissions require acknowledgment of all amendments, manufacturer specifications, Letter of Authorization, SDVOSB compliance certification, SF 1449 forms, and pricing documentation. Questions were due June 12. The NAICS code is 334510, Electromedical and Electrotherapeutic Apparatus Manufacturing; PSC is 6515. Evaluation uses best-value trade-off criteria rather than lowest-price-technically-acceptable.