6515--OR Integration System

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 6 seeks to procure an operating room integration system for the Salisbury VA Healthcare System (Charlotte Health Care Center and Kernersville Health Care Center), with proposals due July 13, 2026. This is an unrestricted, open-market solicitation (36C24626Q0420, amended twice as of July 7, 2026).

Place of performance is Salisbury, North Carolina. The procurement requires removal of obsolete Windows 7-based OR integration systems and installation of new systems in eight operating rooms (four at Charlotte, four at Kernersville). The contractor must connect the new system directly to existing Olympus VaultStream infrastructure, support third-party surgical field devices including surgical lights, insufflators, and audio systems, and use Microsoft LTSC operating system. All surgical field displays must be 3D compatible, and systems must support 4K capabilities. The system must be upgradable to support future technologies. The contractor must comply with VA Security Language (Attachment A, per VA Handbook 6500.6), including federal information security standards, encryption per FIPS 140-2 and NIST 800-52, personnel security clearance investigations at Tier 1/Low Risk level per VA Directive 0710, and incident reporting within one hour to the VA Enterprise Service Desk. All contractor personnel and subcontractors must complete VA Privacy and Information Security Awareness training (TMS #10176) initially and annually.

The contract period runs August 1, 2026 through July 31, 2027, with delivery required one year from award. The estimated contract value is $34 million, firm fixed-price, NET 30 payment terms with monthly invoicing in arrears. Deliverables include hardware, software licenses, cabling, and professional services including project management, design, installation, testing, and training. Phased installation will minimize downtime, with approximately two weeks per pair of operating rooms. Amendment 0002 (posted July 7) extended the proposal deadline and clarified that functionally equivalent systems and alternative hardware configurations meeting stated performance requirements are acceptable. Technical questions were due June 25, 2026. Award will be based on technical approach, past performance on similar VA projects, and price. The NAICS code is 541512 (Computer Systems Design Services) with a $34 million size standard; PSC code is 6515 (Medical and Surgical Instruments, Equipment, and Supplies).