6515--NX EQ Endoscope Drying and Storage Cabinets - Vertical

Amendment to Combined Synopsis-Solicitation

36C10G25R0042 0001

The purpose of this amendment is to:

Extend the Due Date for the solicitation.

The Due Date of the Combined Synopsis-Solicitation is extended to Monday, 09/22/2025 at 09:00 AM ET.

Add updated Attachment A for vendor completion.

All other terms and conditions of the solicitation remain unchanged.

Combined Synopsis/Solicitation Notice

Combined Synopsis/Solicitation Notice

Page 12 of 12

Combined Synopsis/Solicitation Notice

*= Required Field

Combined Synopsis/Solicitation Notice

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Solicitation Number:

36C10G25R0044

Notice Type:

Combined Synopsis/Solicitation

Synopsis:

COMBINED SYNOPSIS/SOLICITATION

This is a combined synopsis/solicitation for brand name or equal commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued.

Solicitation number 36C10G25R0044 is issued for this combined synopsis/solicitation; this solicitation is being issued as a Request for Proposal (RFP). This combined synopsis/solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2025-03, dated January 17, 2025.

Requirement Description:

VA has a requirement to purchase ENDOSCOPE DRYING AND STORAGE CABINETS - VERTICAL to deliver patient care at its VA Medical Centers around the country. Endoscope drying and storage cabinets - Vertical are designed to reduce infection risks by removing moisture from endoscopes following high-level disinfection (HLD) and providing a controlled environment in which to store them. These cabinets are typically manufactured using materials (e.g., stainless steel, polypropylene, acrylic) that permit ease of cleaning. Endoscope drying storage cabinets circulate clean air using a high-efficiency particulate-air (HEPA) filter, exhausting the air back into the room through an activated carbon filter. In addition to circulating air within the cabinet, continuous filtered air is forced through the endoscope channels to purge water eliminating bacterial proliferation during vertical storage from their control body. Additionally, some drying storage cabinets allow for user and endoscope tracking and data export to help prevent endoscope handling by unauthorized personnel, to track compliance with endoscope management policies, to facilitate contact tracing in cases of possible cross-contamination, and to prevent theft.

A single award Requirements contract will be awarded IAW FAR 52.211-6 Brand Name or Equal in accordance with all terms, conditions, provisions, specifications, and schedule of this solicitation herein. Offers shall contain the terms for cost/price and technical capabilities of the brand name or equal equipment. The Government reserves the right to award without discussions.

The associated North American Industrial Classification System (NAICS) code for this procurement is 339113 Surgical Appliance and Supplies Manufacturing: 6515 Medical and Surgical Instruments, Equipment, and Supplies and the associated size standard is 750 employees. This procurement action is issued as Full and Open.

This acquisition is for a single award Requirements contract in accordance with FAR Part 16.5 for Steris ® brand name or equal ENDOSCOPE DRYING AND STORAGE CABINETS - VERTICAL and related equipment and accessories as identified in ATTACHMENT A PRICE COST SCHEDULE - NX EQ ENDOSCOPE CABINETS - VERTICAL. All interested companies shall provide a offer for all Contract Line-Item Numbers (CLINs) listed in ATTACHMENT A PRICE COST SCHEDULE - NX ENDOSCOPE CABINETS - VERTICAL and paragraph 2 below.

The ordering period is for one 12-month base year with four 12-month option years. Delivery is FOB destination

Firm-Fixed Price Orders will be placed against this contract in writing and will provide the delivery locations, delivery dates and exact quantities.

The FAR provision at 52.212-1, Instructions to Offerors Commercial Products and Commercial Services, applies to this acquisition including attached addenda (ATTACHMENT D) to the provision.

The FAR provision at 52.212-2, Evaluation -- Commercial Products and Commercial Services, and the specific evaluation criteria as attached addenda (ATTACHMENT D) also applies to this acquisition.

The Offeror is to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Products and Commercial Services, with its offer.

Clause at 52.212-4, Contract Terms and Conditions -- Commercial Products and Commercial Services, applies to this acquisition and a statement regarding any addenda to the clause. Addendum is attached (ATTACHMENT C).

Clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Products and Commercial Services, applies to this acquisition and a statement regarding which, if any, of the additional FAR clauses cited in the clause are applicable to the acquisition. Addendum is attached (ATTACHMENT C).

All interested offerors must be registered in the System for Award Management (SAM) prior to submitting a offer. You may access SAM at https://sam.gov/SAM/.

Questions regarding this combined synopsis/solicitation are due via email by 11:59 PM ET on September 09, 2025, to Contract Specialist, Daleta Coles at daleta.coles@va.gov and Contracting Officer, Jessica Edward at jessica.edwards6@va.gov. No calls will be accepted.

Offers are due via email by 11:59 PM ET on September 16, 2025, to Contract Specialist, Daleta Coles at daleta.coles@va.gov and Contracting Officer, Jessica Edwards at jessica.edwards6@va.gov.

1. SCOPE OF WORK

The Veterans Health Administration (VHA) Non-Expendable Equipment (NX) National Program has identified the ENDOSCOPE DRYING AND STORAGE CABINETS - VERTICAL product line as a candidate for inclusion in the National Equipment Catalog (NEC). This will be accomplished via the awarding of a VA-wide (otherwise referred to as national ) single award Requirements contract.

The Contractor must demonstrate the ability to meet all requirements for the solicitation. The objective is to provide ENDOSCOPE DRYING AND STORAGE CABINETS - VERTICAL to be used by clinicians throughout the VA medical centers and facilities. The period of performance is for a base of 12-months with four 12-month option periods.

2. REQUIREMENT

This requirement will be IAW FAR clause 52.211-6, Brand Name or Equal (BNOE) which requires the Offeror to indicate that each product is being offered as an equal product to the Steris® Endodry ENDOSCOPE DRYING AND STORAGE CABINETS - VERTICAL. For each equal product, the Offeror must include a description reflecting the salient characteristics (SC) and level of quality that will satisfy the salient physical, functional, or performance characteristics of the equal product(s) specified in the solicitation. The Offeror must also clearly identify the item by brand name (if any) and make/model number. Finally, the Offeror must include descriptive literature, such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer and clearly describe any modifications it plans to make to a product to make it conform to the solicitation requirements.

Contract Line Item#

Brand

Part Number

Description

0001

Steris

REL650012EM

6500 SER HEPA DRYING CBNT, 12 SCOPE EXPANSION UNIT

0002

Steris

REL650012MU

6500 SER HEPA DRYING CBNT, 12 SCOPE MAIN UNIT

0003

Steris

REL650020EM

6500 SER HEPA DRYING CBNT, 20 SCOPE EXPANSION UNIT

0004

Steris

REL650020MU

6500 SER HEPA DRYING CBNT, 20 SCOPE MAIN UNIT

Â

Â

Â

Reliance Endoscope Drying and Storage Cabinets Connectors and Accessories

0005

Steris

REL6500BRONCHHLDR

6500 SER CABINET BRONCHOSCOPE HOLDER

0006

Steris

REL6500DEPROTECT

6500 SER CABINET ENDOSCOPE DISTAL END PROTECTOR

0007

Steris

REL6500ENDOHGR

6500 SER CABINET ENDOSCOPE HANGER

0008

Steris

REL6500ENDOSUPPORT

6500 SER CABINET ENDOSCOPE SUPPORT

0009

Steris

REL6500EUSENDOLRG

6500 SER CABINET EUS ENDOSCOPE HOLDER, LARGE

0010

Steris

REL6500EUSENDOSML

6500 SER CABINET EUS ENDOSCOPE HOLDER, SMALL

0011

Steris

REL6500SEISMICEM

RELIANCE 6500 SEISMIC KIT EM

0012

Steris

REL6500SEISMICMU

RELIANCE 6500 SEISMIC KIT MU

0013

Steris

REL6500TEEHOLDER

6500 SER CABINET TEE PROBE HOLDER

0014

Steris

REL6500TEESUPPORT

6500 SER CABINET TEE PROBE SUPPORT

0015

Steris

RELTSF450ENTER

CONNECTOR FOR FUJIFILM 450 SERIES ENTEROSCOPES

0016

Steris

RELTSF470BRONCH

CONNECTOR FOR FUJIFILM 470 SERIES BRONCHOSCOPES

0017

Steris

RELTSF500BRONCH

CONNECTOR FOR FUJIFILM 530/580 SERIES BRONCHOSCOPES

0018

Steris

RELTSF580DUO

CONNECTOR FOR FUJIFILM 580 SERIES DUODENOSCOPE

0019

Steris

RELTSF740

CONNECTOR FOR FUJIFILM 740 SERIES GI ENDOSCOPES

0020

Steris

RELTSF740AUX

CONNECTOR FOR FUJIFILM 740/760 GI ENDOSCOPES WITH AUX CHANNEL

0021

Steris

RELTSFEBUS

CONNECTOR FOR FUJIFILM SERIES EBUS BRONCHOSCOPES

0022

Steris

RELTSFGI1

TUBING SET, FUJI GI

0023

Steris

RELTSFGI10

TUBING SET, FUJI GI W AUX ON CH

0024

Steris

RELTSFGI11

TUBING SET, FUJI GI W AUX ON CH

0025

Steris

RELTSFGI2

TUBING SET, FUJI GI W AUX ON LB

0026

Steris

RELTSFGI3

TUBING SET, FUJI GI TWO BIOPSY W JET

0027

Steris

RELTSFGI4

TUBING SET, FUJI GI W AUX ON CH

0028

Steris

RELTSFGI5

TUBING SET, FUJI GI TWO BIOPSY W IND

0029

Steris

RELTSFGI7

TUBING SET, FUJI GI W AUX ON CH

0030

Steris

RELTSFGI8

TUBING SET, FUJI GI W AUX ON CH

0031

Steris

RELTSFGI9

TUBING SET, FUJI GI W AUX ON CH

0032

Steris

RELTSKS1

CONNECTOR FOR KARL STORZ ENDOSCOPE TYPE 1

0033

Steris

RELTSKS2

CONNECTOR FOR KARL STORZ ENDOSCOPE TYPE 2

0034

Steris

RELTSO100BRONCH

CONNECTOR FOR OLYMPUS 160/180/190 BRONCHOSCOPES

0035

Steris

RELTSO100GI

CONNECTOR FOR OLYMPUS 160/180/190 GI ENDOSCOPES

0036

Steris

RELTSO100GIAUX

CONNECTOR FOR OLYMPUS 160/180/190 GI ENDOSCOPES WITH AUX CHANNEL

0037

Steris

RELTSOEBUS

CONNECTOR FOR OLYMPUS EBUS BRONCHOSCOPES

0038

Steris

RELTSOEUSAUX

CONNECTOR FOR OLYMPUS EUS GASTROSCOPE WITH ELEVATOR CHANNEL

0039

Steris

RELTSOGIDCC

CONNECTOR FOR OLYMPUS DUAL CHANNEL COLONOSCOPE

0040

Steris

RELTSOGIDCGAUX

CONNECTOR FOR OLYMPUS DUAL CHANNEL GASTROSCOPE WITH AUX CHANNEL

0041

Steris

RELTSOGIEUS

CONNECTOR FOR OLYMPUS ULTRASOUND GASTROSCOPE

0042

Steris

RELTSOHYSTERO

CONNECTOR FOR OLYMPUS FLEXIBLE HYSTEROSCOPES

0043

Steris

RELTSOINTUBATION

CONNECTOR FOR OLYMPUS INTUBATION VIDEOSCOPES

0044

Steris

RELTSORHINOLARYNGO

CONNECTOR FOR OLYMPUS RHINO-LARYNGOSCOPES

0045

Steris

RELTSOURETER

CONNECTOR FOR OLYMPUS FLEXIBLE URETEROSCOPES

0046

Steris

RELTSPBRONCH

CONNECTOR FOR PENTAX SERIES BRONCHOSCOPE

0047

Steris

RELTSPBRONCHJ10

CONNECTOR FOR PENTAX J10 SERIES BRONCHOSCOPES

0048

Steris

RELTSPEBUS1970K

CONNECTOR FOR PENTAX 1970UK EBUS BRONCHOSCOPE

0049

Steris

RELTSPEBUSJ10

CONNECTOR FOR PENTAX J10 EBUS BRONCHOSCOPE

0050

Steris

RELTSPEUS

CONNECTOR FOR PENTAX EUS GASTROSCOPE

0051

Steris

RELTSPEUSAUX

CONNECTOR FOR PENTAX GI EUS GASTROSCOPE WITH ELEVATOR CHANNEL

0052

Steris

RELTSPGI

CONNECTOR FOR PENTAX SERIES GI ENDOSCOPES

0053

Steris

RELTSPGI380

CONNECTOR FOR PENTAX 380 SERIES GI ENDOSCOPES

0054

Steris

RELTSPGIAUX

CONNECTOR FOR PENTAX GI ENDOSCOPES WITH AUX CHANNEL

0055

Steris

RELTSPGIDC

CONNECTOR FOR PENTAX GI ENDOSCOPE DUAL CHANNEL

0056

Steris

RELTSPGIDCAUX

CONNECTOR FOR PENTAX DUAL CHANNEL GASTROSCOPE WITH AUX CHANNEL

0057

Steris

RELTSPSMALLDIAM

CONNECTOR FOR PENTAX SMALL DIAMETER ENDOSCOPES

Â

Â

Â

Install/Deinstall Labor

0058

Steris

SE071002

INSTALLATION OF RELIANCE ENDOSCOPE 6500 MAIN UNIT

0059

Steris

SE071012

INSTALL RELIANCE ENDOSCOPE 6500 EXPANSION UNIT

0060

Steris

SE0710021

DEINSTALLATION OF RELIANCE ENDOSCOPE 6500

Â

Â

Â

Service/ Labor Only

0061

Steris

SE0710011

LABOR CARE FOR RELIANCE 6500 (MAIN UNIT ONLY, LABOR ONLY)

0062

Steris

SE0710011028

2 YRS OF LABOR CARE FOR REL 6500 (MAIN UNIT ONLY, LABOR ONLY)

0063

Steris

SE0710111

LABOR CARE FOR RELIANCE 6500 (EXPANSION UNIT ONLY)

0064

Steris

SE0710111028

2 YRS LABOR CARE REL 6500 (EXPANSION UNIT ONLY)

Â

Â

Â

Service/ Parts and Labor

0065

Steris

SE0710000028

2 YRS OF PREVENTIVE CARE REL 6500 (MAIN UNIT ONLY)

0066

Steris

SE0710000045

1ST YR PREV CARE FOR REL 6500 (MAIN UNIT ONLY)

0067

Steris

SE0710000048

PREVENTIVE CARE FOR RELIANCE 6500 (MAIN UNIT ONLY)

0068

Steris

SE0710052

TOTAL CARE CONNECT FOR REL 6500 (MAIN UNIT ONLY)

0069

Steris

SE0710053

2 YRS TOTAL CARE CONNECT REL 6500 (MAIN UNIT ONLY)

0070

Steris

SE0710100028

2 YRS OF PREV CARE REL 6500 (EXPANSION UNIT ONLY)

0071

Steris

SE0710100045

1ST YR PREV CARE REL 6500 (EXPANSION UNIT ONLY)

0072

Steris

SE0710100048

PREVENTIVE CARE FOR REL 6500 (EXPANSION UNIT ONLY)

0073

Steris

SE0710152

TOTAL CARE CONNECT FOR REL 6500 (EXPANSION UNIT ONLY)

0074

Steris

SE0710153

2 YRS TCC RELIANCE 6500 (EXPANSION UNIT ONLY)

The Department of Veterans Affairs (VA) is seeking vendors who can provide Steris® Endodry Endoscope Drying and Storage Cabinets - Vertical or equal as listed above which meet all the salient characteristics listed below. Vendors may quote any product solution or configuration so long as they meet the salient characteristics. Products quoted in the technical volume must be captured on the Vendor s pricing volume (Attachment A, Price Cost Schedule) of the solicitation. Vendors may quote any additional ancillary products which they deem to be essential to the functionality of the proposed solution; these items must be captured in the Vendor s pricing volume with a quantity of zero.

CLIN s 0001 - 0074 apply to the following SC s

SC#Â

SALIENT CHARACTERISTICSÂ

METHOD OF EVALUATIONÂ

APPLICABLE CLINS

LOCATION IN TECHNICAL

LITERATURE WHERE SC

IS MET

SC 1

The Endoscope Drying and Storage Cabinet shall be a stand-alone cabinet equipped with channel purging and vertical storage.

Literature Review

0001 - 0004

Â

SC 2

The Endoscope Drying and Storage Cabinet shall use HEPA-filtered air, both within the cabinet and for purging of endoscope channels in alignment with meeting ANSI/AAMI ST91:2021 standards.

Literature Review

0001 - 0004

Â

SC 3

The Endoscope Drying and Storage Cabinet shall have the ability to expand scope capacity with an add on expansion unit.

Literature Review

0001 - 0004

Â

SC 4

The Endoscope Drying and Storage Cabinet shall be equipped with retractable

endoscope storage panels.

Literature Review

0005 - 00010

SC 5

All proposed connectors and accessories must be compatible with the Drying and Storage Cabinet.

Literature Review

0005 - 0057

SC 6

The Endoscope Drying and Storage Cabinet shall be equipped with an endoscope hang time tracking system.

Literature Review

0001 - 0004

SC 7

Minimum one-year warranty for all CLIN items.

0001 - 0004

3. INSTALLATION

The ordering facility and the vendor/manufacturer will schedule any offered installation, deinstallation, and disposal. When there is a need to procure these CLINs, the ordering facility will communicate with the vendor on the schedule and delivery times upon receipt of goods based on facility needs. In some instances when installation is not required, the contractor should note if there are instructions for use.

4. TRAINING

The ordering facility and the vendor/manufacturer will schedule any offered training if available. If available, the training mode of delivery and training schedule are based on facility needs.

5. MAINTENANCE, REPAIRS AND REPLACEMENT

Instructions and procedures will be provided by the vendor specifically to the warranty, maintenance, repairs, and replacement of product and services. At minimum, vendor will propose manufacturer warranty period that may include response time, parts, associated maintenance services and consumables.

6.  PRODUCT REFRESH Â

Product refresh is when a current CLIN is no longer being manufactured due to

obsolescence and the product item is being replaced with a newer, and more often, a

superior version of the same item. The current CLIN product will be revised to reflect the

refreshed product information, manufacturer s part number, IDIQ price (inclusive of

Service Level Agreement (SLA) fee), etc.

The Government reserves the right to not accept the products offered under

product refresh. The contractor will be notified in writing if a product refresh is not

accepted. All products offered shall be provided with the warranty that is agreed upon

for this contract.

The contractor agrees to ensure that all upgraded improved/replaced products

meet American with Disabilities Act (ADA) and Health Information Portability and

Accountability Act (HIPAA) Federal requirements.

The contractor shall provide the COR and CO the following information for product

refresh:

(1) A list of specific awarded item(s) being refreshed in the Price/Cost Schedule

(to include commercial pricing, discount offered, and IDIQ price (inclusive of SLA

fee)).

(2) Product literature for the item(s) refreshed.

(3) A detailed description of the differences or benefits of refreshed as compared

to the item(s) being discontinued or added.

(4) Proper identification of any product requirements and/or procedures related to

those product(s) proposed to be refreshed or upgraded.

(5) FDA approval, if applicable

(6) Provide historical sales to VA by item(s), if applicable

(7) Copy of Commercial Warranty.

The request shall be submitted to the COR, copy to the Contract Specialist and Contract Officer, for review and recommendation of approval to be submitted to the CO. The CO shall prepare a bilateral modification for execution.

7. PRODUCT REMOVAL OR RECALL

For any product awarded under this contract removed or recalled by the manufacturer due to defects in the product or potential dangers to patients, or if any required removal or recall is suggested or mandated by a regulatory or official agency, the manufacturer agrees to take the following steps immediately:

Notify the Contracting Officer (CO) at the Strategic Acquisition Center in writing, by the most expeditious manner possible.

Provide copies of the notification to CO, Contracting Specialist, Contracting Officer

Representative, and Manager at Product Recall Office, all Agencies and VA Facilities who purchased the product, which include, but not be limited to the following:

(1) Complete item description and/or identification, order numbers from

customers and the contract number assigned because of an issuance on

the solicitation;

(2) Reasons for modifications, removal or recall; and

(3) Necessary instructions for return for credit, replacement or corrective

action.

A copy of the notification will be provided to:

Manager, Product Recall Office

National Center for Patient Safety

Veterans Health Administration

24 Frank Lloyd Wright Drive, Lobby M

Ann Arbor, MI 48106

The following attachments are incorporated by reference. All criteria outlined in the attachments are applicable to this Combined Synopsis/Solicitation Notice.

See attached document: ATTACHMENT A - PRICE COST SCHEDULE NX EQ Endoscope Cabinets-Vertical.

See attached document: ATTACHMENT B - CONTRACT ADMINISTRATION -NX EQ Endoscope Cabinets-Vertical.

See attached document: ATTACHMENT C - Contract Clauses NX EQ Endoscope Cabinets-Vertical.

See attached document: ATTACHMENT D - SOLICITATION PROVISIONS - NX EQ Endoscope Cabinets-Vertical.

See attached document: ATTACHMENT E - REPORTING TOOL - NX EQ Endoscope Cabinets-Vertical.

See attached document: ATTACHMENT F - PAST PERFORMANCE REFERENCE - NX EQ Endoscope Cabinets-Vertical.

See attached document: ATTACHMENT G - PAST PERFORMANCE QUESTIONAIRE - NX EQ Endoscope Cabinets-Vertical.