6515--NorCal Supply Omnicell MS Operating System Upgrade

The Department of Veterans Affairs (VA) Veterans Health Administration, Veterans Integrated Service Network 21 intends to award a sole source, firm fixed price contract for Microsoft Windows operating system upgrades to Omnicell Inc. The procurement addresses the obsolescence of Windows 7 operating systems currently running on 155 Omnicell XTEND Consoles at the VA Northern California Healthcare System in Mather, California. The VA conducted market research and determined that only Omnicell Inc. and its authorized distributors can fulfill this requirement due to proprietary software and equipment compatibility constraints with the existing Omnicell XT Cabinet System. While the notice reflects an intent to sole source to Omnicell Inc., the VA will consider capability statements, proposals, or quotations from all responsible sources prior to final award determination. The solicitation is classified under Product Service Code 6515 (Medical and Surgical Instruments, Equipment, and Supplies) and NAICS Code 339112 (Surgical and Medical Instrument Manufacturing). The pre-solicitation notice was posted on January 12, 2026, with the formal solicitation expected on SAM.gov on or about January 13, 2026, and responses due by January 20, 2026 at 3:00 p.m. Eastern Time. Interested parties should submit inquiries to Contracting Officer Mat Czeshinski at Mathew.Czeshinski@va.gov.

The procurement carries no set-aside designation. Omnicell Inc. is identified as the incumbent and intended awardee for this sole source acquisition. The estimated contract performance period is approximately 90 days following receipt of order. While no specific contract value is disclosed in the pre-solicitation notice, the scope involves upgrading 155 Omnicell XTEND Consoles with new Microsoft Windows operating systems, with equipment manufactured in the United States. The procurement qualifies for a FITARA exception under Product Service Code 7125. The VA's market research and justification documentation were reviewed and approved by multiple contracting officials, including the Contracting Officer, Director of Contracting, and Executive Director of Regional Procurement Office West, establishing the proprietary nature of the requirement and supporting the sole source justification.