P03 JOFOC Omnicell OS Upgrade_Redacted.pdf

This document is a Justification and Approval (J&A) for Other Than Full and Open Competition for the Department of Veterans Affairs (VA) Northern California Healthcare System. The procurement is for 155 Omnicell XTEND Consoles with Microsoft Windows 10 operating system upgrade for their existing Omnicell XT Cabinet System, which currently uses Windows 7 and has become obsolete. The estimated performance period is approximately 90 days after receipt of order, with the procurement being limited to Omnicell Inc. and its authorized distributor due to proprietary software and equipment compatibility requirements.

Market research was conducted using federal procurement databases, small business resources, and industry classification systems. The VA determined that no other manufacturers can fulfill their specific needs, as the equipment must be compatible with pre-existing Omnicell cabinets. The OEM (Omnicell) has a Federal Supply Schedule contract, but the needed items are not on schedule and will be procured on the open market. The items are manufactured in the United States, with a FITARA exception under Product Service Code 7125. The procurement was reviewed and approved by multiple VA contracting officials, including the Contracting Officer, Director of Contracting, and Executive Director of Regional Procurement Office West.