6515--Maintenance on (1) Siemen YSIO and (1) Agile Tube Crane Drum (VA-26-00014950)
Closed Special Notice Posted
- Solicitation number
- 36C24226P0117
- Agency
-
Veterans Integrated Service Network 2
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 811210 Electronic and Precision Equipment Repair and Maintenance
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Health Administration, Veterans Integrated Service Network 2 issued a Special Notice on November 4, 2025 for maintenance services on medical equipment at the Buffalo VA Medical Center. The solicitation concerns the replacement of a Drum Detector Stand (Tube Crane Drum) for one Siemens YSIO MAX and one Agile MAX unit currently in use at the facility. This is a sole-source procurement under Federal Acquisition Regulation (FAR) 13.106(b), with the contracting officer's determination to award directly to Siemens Healthcare as the original equipment manufacturer. The procurement is classified under NAICS code 811210 (Medical Equipment Repairing) and PSC 6515 (Medical and Surgical Instruments, Equipment, and Supplies). The maintenance work is critical to patient care operations and must be completed to prevent equipment downtime at the medical center.
The primary objective of this Special Notice is to address urgent preventive maintenance requirements for specialized medical imaging equipment that requires manufacturer-specific expertise to maintain warranty compliance and operational integrity. The period of performance extends from November 5, 2025 through December 31, 2025, with all work required to be completed no later than 30 days following contract award. The contracting officer conducted market research and determined that only Siemens' directly-employed service representatives possess the requisite training and authorization to perform this specialized upgrade, as third-party technicians lack the necessary qualifications and could potentially void equipment warranties. Interested parties were required to submit capability documentation by November 4, 2025 at 15:00 Eastern Time, though this notice clarifies that the procurement is not competitive in nature. This is a single-time maintenance action with no option years included in the contract structure.
Notice text
The Veterans Health Administration, Network Contracting Office 02 intends to solicit from a single source IAW FAR 13.106(b) to obtain Service and Maintenance on their Siemens YSIO MAX and AGILE MAX medical equipment, that is currently in place and in active use at the Buffalo VAMC and manufactured by Siemens. The OEM, Siemens, requires a Drum Detector Stand (Tube Crane Drum) to be replaced every 8 years as part of preventive maintenance for the YSIO MAX and Agile Max.
Period of Performance (POP) (estimated): 11/5/2025 through 12/31/2025 with potential for (0) option years (single-time maintenance). All work to be completed NLT 30 days of receiving an awarded contract.
Requirement Description: Siemens is the OEM Manufacturer of the YSIO MAX and Agile Max . During a recent inspection it was found that the system is due to have a Drum Detector Stand (Tube Crane Drum) replaced both units in the facility. The need to keep this equipment properly functioning is based on patient care as this equipment is vital for the healthcare of such patients and must be maintained regularly to prevent system down time. Given the urgent nature of the maintenance needed and given that Siemens has expressed that they do not have third party trained service reps only those that work actively for Siemens can perform this upgrade to avoid any potential warranty issues. It is thus the decision of the CO after performing through market research and finding no firms available to perform this work other than the OEM and provided the OEM can provide a fair and reasonable cost quote is to award the work to Siemens Health Care. This will cause far less potential down time or damage to the equipment. They are also knowledgeable of the machine s specific tolerances, calibrations and pressures.
Place of Performance:
Department of Veterans Affairs
3495 Bailey Ave
Buffalo, NY 14215
The NAICS code for this requirement is: 811210 - Medical Equipment Repairing
Marketing Level - NAICS 8-Digit (Size Standard: $34.0 Million).
Intended Source:
Siemens Health Care
THIS NOTICE OF INTENT IS NOT A REQUEST FOR COMPETITIVE QUOTES. However, interested parties may identify their interest and capability to respond to this requirement by Tuesday November 4th at 15:00 Eastern Standard Time (EST).
The Department of Veterans Affairs will NOT be responsible for any costs incurred by interested parties in responding to this notice of intent. Only written responses from responsible sources will be considered. Any prospective contractor must be registered in the System for Award Management (SAM) to be eligible for award.
Interested parties are encouraged to furnish information by email only with RESPONSE TO INTENT TO SOLE SOURCE YSIO MAX and Agile Max in the subject line. All documents submitted will not be returned. All interested parties shall submit clear and convincing documentation demonstrating their capabilities to satisfy the requirements listed above to Contract Specialist, Jason M. Rundle at jason.rundle@va.gov. The capability documentation should include general information and technical background describing in detail the prospective contractor's capabilities and experience that will demonstrate the ability to support these requirements.
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Files
| File | Type | Posted |
|---|---|---|
| 36C24226P0117.docx | DOCX document |
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