6515--HEINE Headlights Brand Name or Equal

The Department of Veterans Affairs, Network Contracting Office 16, is soliciting offers for three units of Heine-J-008.31.460-3.5X HR Loupe and ML4 LED Headlight (Brand Name or Equal) through a Request for Quote. The solicitation is firm-fixed-price with evaluation criteria focused on technical capability (equipment meeting salient characteristics), pricing reasonableness, and delivery schedule, with award intended without discussions unless the Contracting Officer determines otherwise. Offerors must submit quotes via email to Contract Specialist T Miller at t.miller@va.gov with the subject line "Quote - 36C25626Q0727 Heine Loupe Headlights" by May 6, 2026, at 3:00 PM Central Time. The contract requires a one-year manufacturer's warranty covering all parts and labor, including travel and shipping costs for warranty repairs, with delivery required within 30 days after receipt of order. All respondents must maintain active registrations in both the System for Award Management (SAM) and the Small Business Administration (SBA) certification database at the time of solicitation response and award.

This solicitation is a 100% small business set-aside, restricting eligibility to certified small businesses with a size standard of 1,000 employees under NAICS code 339112 (Surgical and Medical Instrument Manufacturing). Delivery is required to the Central Arkansas Veterans Healthcare System Supply Warehouse, located at 2200 Fort Roots Drive, Building 182, North Little Rock, Arkansas 72114, under FOB destination terms. The specific goods being procured total three units of the specialized headlight equipment with no stated budget range provided in the solicitation documents. Payment will be made via electronic funds transfer through the VA's Electronic Invoice Presentment and Payment System, with invoices required to be submitted electronically within 30 days after receipt of order. The award/effective date is April 28, 2026, with the offer due date of May 6, 2026.