6515--Equipment, Scanners for Instrument Tracking - SPS IND/CIN/DAY

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation for quote to be requested with no other form of written solicitation to be issued.

This solicitation RFQ-36C25025Q0872 is issued as a request for quote (RFQ). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-03 (effective 01/17/2025).

This is a solicitation pertaining to Surgical Instrument Scanners , e.g., Nutrace R+ 2D Reader.

Note: this is firm-fixed price.

The North American Industry Classification System (NAICS) number is 339112, with a small business size standard of 1,000. The FSC/PSC is 6515. There is no socio-economic set-aside. This procurement is being conducted on a full and open competition basis.

Vendor to supply necessary materials and/or parts for the requirements listed below. Items will be delivered to 3 locations:

Richard L. Roudebush VAMC, 1481 W. 10th St., Indianapolis, IN 46202, FOB destination.

Cincinnati VAMC, located at 3200 Vine St, Cincinnati, OH 45220, FOB destination.

Dayton VAMC, 4100 W 3rd St, Dayton, OH 45428, FOB destination.

Requirements:

Item

Location

Item Description

Qty

001

Richard L. Roudebush VAMC

AA

Surgical Instrument Scanner

11

AB

Shipping (if not included)

1

002

Cincinnati VAMC

AA

Surgical Instrument Scanner

8

AB

Shipping (if not included)

1

003

Dayton VAMC

AA

Surgical Instrument Scanner

8

AB

Shipping (if not included)

1

Surgical Instrument Scanner

Ability to scan and track a wide range of medical instruments and reusable surgical tools.

Seamless Integration with existing NuTrace Laser Etching Systems

Contain LED lights to illuminate the data matrix code

2MP Camera - read Data Matrix as small as 0.7mm X .7mm

Camera to assist in the inspection phase of the instruments as it magnifies the instrument onto the monitors for closer inspection.

Read a 2D Data Matrix in less than 1/2 Second per instrument

Handle 2-D codes of the widest variety of surface type, perspective, and low contrast

On-board decoding notification with beep and LED flash showing the user a successful read

Small footprint with rugged design to be handled daily

Single USB power required

Data Export fully configurable to meet specific and ever-changing communication needs including Keyboard Wedge emulator and virtual COM

Offerors must comply with all instructions contained in provision 52.212-1, Instructions to Offerors-Commercial, which applies to this acquisition. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation.

Contractor shall provide an authorized distribution letter. The Contractor shall be an Original Equipment Manufacturer (OEM) authorized dealer, authorized distributor, or authorized Contractor reseller for the proposed equipment/system such that the OEM warranty and service are provided and maintained by the OEM. All warranty and service associated with the equipment/system shall be in accordance with the OEM terms and conditions. The Contractor shall provide new items ONLY; no remanufactured/used or "gray market" items. All items must be covered by the manufacturer's warranty. (852.212-72 Gray Market and Counterfeit Items)

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

FAR 52.212-1, Instructions to Offerors Commercial Products and Commercial Services (SEPT 2023)

FAR 52.252-1, Solicitation Provisions Incorporated by Reference (FEB 1998)

http://www.acquisition.gov/far/index.html (FAR) and http://www.va.gov/oal/library/vaar/index.asp (VAAR)

FAR 52.204-7, System for Award Management (OCT 2018)

FAR 52.204-16, Commercial and Government Entity Code Reporting (AUG 2020)

FAR 52.204-20, Predecessor of Offeror, (AUG 2020)

FAR 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Service or Equipment (NOV 2021)

FAR 52.204-29, Federal Acquisition Supply Chain Security Act Orders Representation and Disclosures (DEC 2023)

FAR 52.212-2, Evaluation Commercial Products and Commercial Services (NOV 2021)

FAR 52.212-3, Offerors Representations and Certifications Commercial Products and Commercial Services (MAY 2024): Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Products and Commercial Services.

FAR 52.225-2, Buy American Certificate (OCT 2022)

FAR 52.252-1, Solicitation Provisions Incorporated by Reference (FEB 1998): This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at these addresses:

http://www.acquisition.gov/far/index.html (FAR) and

http://www.va.gov/oal/library/vaar/index.asp (VAAR)

VAAR 852.252-70, Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008)

VAAR 852.273-70, Late Offers (NOV 2021)

(End of Addendum to FAR 52.212-1)

The following contract clauses apply to this acquisition:

FAR 52.212-4, Contract Terms and Conditions Commercial Products and Commercial Services (NOV 2023)

FAR 52.204-13, System for Award Management Maintenance (OCT 2018)

FAR 52.204-18, Commercial and Government Entity Code Maintenance (AUG 2020)

FAR 52.225-1, Buy American Supplies (OCT 2022)

VAAR 852.203-70, Commercial Advertising (MAY 2018)

VAR 852.211-70, Equipment Operation and Maintenance Manuals (NOV 2018)

VAAR 852.211-72, Technical Industry Standards (NOV 2018)

VAAR 852.232-72, Electronic Submission of Payment Requests (NOV 2018)

VAAR 852.242-71, Administrative Contracting Officer (OCT 2020)

VAAR 852.246-71, Rejected Goods (OCT 2018)

VAAR 852.246-73, Noncompliance with Packaging, Packing, and/or Marking Requirements (OCT 2018)

VAAR 852.247-74, Advance Notice of Shipment (OCT 2018)

(End of Addendum to FAR 52.212-4)

The PO number must appear on all invoices, packing slips, shipping labels, and/or correspondences to the contracting officer.

Contractor must be registered Active in SAM.gov at time of submission and award.

No telephone inquiries will be accepted. Only written inquiries received directly from the offeror are acceptable.

All questions must be received by 9/2/2025, 12:00pm EST to Rachel MacRae (rachel.macrae@va.gov), with the subject title: (Company Name) Questions RFQ-36C25025Q0872

All quotes must be received by 9/8/2025, 12:00pm EST to Rachel MacRae (rachel.macrae@va.gov), with the subject title: (Company Name) Quote RFQ-36C25025Q0872

Requirement Checklist (attached) must be completed and submitted with quote.