6515--DoVera DE12 Exam Lights

Description

This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-3.

This solicitation is set-aside for Service-Disabled Veteran-Owned Small Businesses.

The associated North American Industrial Classification System (NAICS) code for this procurement is 339112 Surgical and Medical Instrument Manufacturing with a small business size standard of 1,000 Employees.

The FSC/PSC is 6515 Surgical and Medical Instruments, Equipment, and Supplies.

The Great Lakes Acquisition Center, on behalf of the Captain James Lovell Federal Health (FHCC) North Chicago, IL 60064 is seeking to purchase a one-time buy for DoVera DE12 Surgical Exam Lights.

All interested companies shall provide quotations for the following items. Please note additional submission instruction found beginning on page 5 of this combined synopsis / solicitation.

Supplies/Services Table:

Item

Qty

Unit

Description

0001

10

Ea.

Location 1523 Red Rover: 10-Wall Mounted DoVera DE12 Exam Lights OR Equal

0002

4

Ea.

Location 237 Fisher Clinic: 4-Ceiling Mounted DoVera DE12 Exam Lights OR Equal

0003

14

Ea.

De-Installation & Installation

0004

14

Ea.

Inspection & Certification

Any proposed or equal must have the following salient characteristics:

Surgical Light Arms should have

ample arm reach & pitch

full 360° arm rotation and roll rotation

capability of the light head and must provide

high-intensity, shadow-free illumination with a CRI = 92

color temperature between 4,000 5,000K with a neutral clean white light that is comfortable for staff

excellent for exams (4000K-4500K), operating at a low temperature, to reduce eye glare and strain for staff.

The light must be mountable in VA dental operatories, feature sterilizable controls, and comply with all relevant VA infection control and electrical safety standards.

LED lifespan should exceed 60,000 hours, with a minimum manufacturer warranty of 2 years and local service support.

Delivery, FOB Destination, shall be provided by October 30, 2026.

Place of Delivery

Captain James A. Lovell Federal Health

3001 Green Bay Rd.

North Chicago, IL 60064

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

FAR 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services (SEPT 2023) - Refer to Attachment 1

FAR 52.212-2, Evaluation-Commercial Items (DEVIATION AUGUST 2025) - Refer to Attachment 2

FAR 52.204-7, System for Award Management (DEVIATION NOV 2025)

FAR 52.225-2, Buy American Certificate (OCT 2022) Refer to Attachment 3

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Products and Commercial Services. If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

FAR 52.212-4, Contract Terms and Conditions Commercial Items (DEVIATION AUG 2025)

FAR 52.203-17, Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights (NOV 2023)

FAR 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017)

FAR 52.204-13, System for Award Management Maintenance (DEVIATION NOV 2025)

FAR 52.209-6, Protecting the Government s Interest when Subcontracting with Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded (DEVIATION NOV 2025)

FAR 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (DEVIATION NOV 2025)

FAR 52.219-14, Limitation on Subcontracting (OCT 2022)

FAR 52.219-33, Nonmanufacturer Rule (SEPT 2021)

FAR 52.222-19, Child Labor-Cooperation with Authorities and Remedies (JAN 2025)

FAR 52.222-36, Equal Opportunity for Workers with Disabilities (JUNE 2020)

FAR 52.222-50, Combating Trafficking in Persons (DEVIATION OCT 2025)

FAR 52.223-23, Sustainable Products (DEVIATION FEB 2025)

FAR 52.225-1, Buy American Supplies (OCT 2022)

FAR 52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving (MAY 2024)

FAR 52.232-33, Payment by Electronic Funds Transfer-System for Award Management (OCT 2018)

FAR 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (MAR 2023)

FAR 52.233-3, Protest After Award (DEVIATION NOV 2025)

FAR 52.233-4, Applicable Law for Breach of Contract Claim (DEVIATION NOV 2025)

FAR 52.240-91, Security Prohibitions and Exclusions (DEVIATION NOV 2025)

FAR 52.244-6, Subcontracts for Commercial Productions and Services (DEVIATION NOV 2025)

VAAR 852.203-70, Commercial Advertising (MAY 2018)

VAAR 852.212-71, Gray Market and Counterfeit Items (FEB 2023)

VAAR 852.219-73, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside (JAN 2023) (DEVIATION)

VAAR 852.219-76, VA Notice of Limitations on Subcontracting (JAN 2023) (DEVIATION) Refer to Attachment 4

VAAR 852.232-72, Electronic Submission of Payment Requests (NOV 2018)

VAAR 852.242-71, Administrative Contracting Officer (OCT 2020)

All quoters shall submit the following:

Quotation in accordance with addendum to FAR 52.212-1, Instructions to Offerors Commercial Products and Commercial Services. See Attachment 1.

Authorization letter or other documents from the OEM verifying offeror is an authorized dealer, distributor, or reseller. See Attachment 2.

A completed copy of FAR 52.225-2 Buy American Certificate. See Attachment 3.

A completed copy of Veterans Affairs Acquisition Regulation (VAAR) 852.219-76, VA Notice of Limitations on Subcontracting Certificate of Compliance for Supplies and Products. See Attachment 4.

If proposing an or Equal product, supply product information showing that the items meets the salient characteristics.

Statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information or reject the terms and conditions of the solicitation may be excluded from consideration.

All quotes shall be sent by Email to the GLAC, Contracting Officer Jennifer Mead at Jennifer.Mead@va.gov.

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 12. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

The following are the decision factors:

Price

Technical

Speed of Delivery

The award will be made to the response most advantageous to the Government.

Responses should contain your best terms, conditions.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received not later than 10:00 a.m. Central Standard Time on July 20, 2026. Responses should be sent to the Contracting Officer Jennifer Mead at Jennifer.Mead@va.gov.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact

Jennifer Mead

Contracting Officer

Network Contracting Office 12

Jennifer.Mead@va.gov