6515--668-25-2-9961-0018 - Endoscopic Video System

Closed Pre-Solicitation Posted

This opportunity was awarded. See the award notice from , or the latest solicitation from .

Solicitation number
36C26025Q0718
Agency
Responses due
Set-aside
Service-Disabled Veteran-Owned Small Business

Opportunity facts

Place of performance
Spokane Vamc 4815 N Assembly St,

Notice details come from SAM.gov. Updated .

About this opportunity

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 20 is seeking to procure an advanced Endoscopic Video System with 4K Spy technology for medical facilities. The procurement includes sophisticated surgical equipment components such as Connected OR Carts, Connected OR Hub Bases with Device Control and 4K Recording Kits, and PneumoClear CO2 Conditioning Insufflator Kits that support laparoscopic procedures with heated CO2 delivery and smoke evacuation capabilities. The system requirements emphasize compliance with Washington State's 2024 Smoke Free OR Legislation, which mandates smoke evacuation functionality in operating rooms. The solicitation specifically calls for "Brand Name or Equal" products, indicating vendors must demonstrate equivalent functionality to the specified components. The response deadline is August 22, 2025, providing potential contractors an 11-day window from the posting date of August 11, 2025.

This procurement opportunity is designated as a Service-Disabled Veteran-Owned Small Business set-aside, restricting competition to qualifying businesses that meet SDVOSB certification requirements. The contract requires delivery of multiple units of each component, with quantities of two (2) each for the Connected OR Carts, Connected OR Hub Bases with associated kits, and PneumoClear CO2 Conditioning Insufflator Kits. The equipment falls under NAICS code 339112 for Surgical and Medical Instrument Manufacturing and PSC code 6515 for Medical and Surgical Instruments, Equipment, and Supplies. The procurement focuses on mobile surgical platforms designed for efficient transport between storage areas and operating rooms, with ergonomic design features that reduce equipment footprint while maintaining advanced 4K video capabilities throughout the entire optical chain.

Notice text

SALIENT CHARACTERISTICS

ITEM - Endoscopy System with 4K Spy technology

REQUIRED COMPONENTS - Provide and deliver Brand Name or Equal to the following required components in quantities specified:

Connected OR Cart

(Part #0240099155) Two (2) each

Summary: Connected OR Cart is the mobile container in which the Surgical Video Equipment will reside. The ergonomic and electrical design of the cart reduce the footprint of the platform and allow for it to be transported efficiently between and within storage areas and operating rooms.

Connected OR Hub Base with Device Control & 4k Recording Kit

(Part#0240200223) - Two (2) each

Summary: The Connected OR Hub Base is the capture device that enables users

to store case specific patient information, captured images and videos, and surgeon

preferences relative to the platform. This console supports the optical chain by transmitting signals from the 1788 Camera Control Unit and the L12 Light Source with Advanced Imaging Modalities (AIM) to the 32 4k OLED Surgical Display attached to the Connected OR Cart during Laparoscopic procedures. The supplemental Device Control software package provides users with enhanced control from the sterile field by allowing them to adjust, activate/deactivate various surgical visualization functions from the buttons on the 1788 4k Camera Head with Integrated Coupler. The 4k Recording Kit transmits a 4k signal throughout the entire optical chain from the 4k Camera Head to the 32 4k OLED Surgical Display.

PneumoClear CO2 Conditioning Insufflator Kit

(Part# 0620050001) - Two (2) each

Summary: The PneumoClear CO2 Conditioning Insufflator Kit supports the insufflation

needs of various Laparoscopic procedures and has the capacity to deliver heated CO2, while also humidifying tissues and evacuating smoke. Given the 2024 Smoke Free OR Legislation in Washington State, this will be a necessary function of any insufflator in the Operating Room moving forward, in the state of Washington.

1788 Camera Control Unit

(Part# 1788010000) - Two (2) each

Summary: The Camera Control Unit is compatible with the 1788 4k Camera Head

with Integrated Coupler and L12 LED Light Source with AIM and is a necessary

component of the optical chain, providing the ability to adjust camera settings and deliver optimal visualization through the camera head. To include Indocyanine Green (ICG) fluorescent dye imaging and infrared illlumination.

L12 Light Source

(Part# 0220240300) - Two (2) each

Summary: The L12 Light Source with AIM is the only compatible light source for the

1788 Camera Control Unit and is a necessary component of the optical chain within the surgical visualization platform as the camera control function would not be viable

in the absence of a light source.

SafeLight Fiber Optic Cable with Advanced Imaging Modality, 5MM

(Part# 0233050400) Ten (10) each

Summary: The SafeLight Fiber Optic Cable with Advanced Imaging Modality, 5MM is

compatible with the L12 Light Source and is a necessary component of the optical chain within the Surgical Visualization platform to enable Advanced Imaging Modalities

required for the use of fluorescent agents in laparoscopic procedures.

1788 4k Camera Head with Integrated Coupler

(Part # 1788610122) Ten (10) each

Summary: The 1788 4k Camera Head with Integrated Coupler is compatible with the

1788 Camera Control Unit and is a necessary component of the optical chain within the Surgical Visualization platform.

32" 4K OLED Surgical Display with OLED Display Cover Kit and Adjustable Display

Handles Kit

(Part# 240031312) Four (4) each

Summary: The 32 4k OLED Surgical Display is a necessary component of the optical

chain within the Surgical Visualization Platform to ensure that the 4k optics

captured by the other components within the optical chain is displayed accurately. The

supplemental OLED Display Cover Kit and Adjustable Display Handles Kit provide

protection and enhanced ergonomics to the 32 4k OLED Surgical Display that they

accompany.

Flat Panel Roll Stand

(Part # 0240099110K) Two (2) each

Summary: The Flat Panel Roll Stand is necessary for the mobility of an independent,

supplemental monitor that will be necessary for laparoscopic procedures, in addition to

the monitor that will be attached to the Connected OR Cart. A supplemental monitor is

necessary for supporting additional visualization points for both surgeons and supporting OR staff.

2.5kg Ballast Assembly

(Part #P54382) Two (2) each

Summary: The 2.5kg Ballast Assembly is necessary for the 32 4k OLED Surgical Displays as it provides a weight to counterbalance the monitor to prevent drift when the monitor is in a static position.

SYNK 4k Wireless Transmitter & 4k SYNK Wireless Receiver

(Part# 0240031065) & (Part# 0240031075)

Summary: The SYNK 4k Wireless Transmitter & Receiver are necessary components of the Surgical Video optical chain for the purpose of wirelessly transmitting the

surgical video captured by the 1788 platform to the independent 32 4k OLED monitor

on the mobile flat panel roll stand. A supplemental monitor is necessary for supporting

additional visualization points for both surgeons and supporting OR staff, thus warranting a wireless connection.

SDP1000 Stryker Digital Color Printer

(Part# 0240080230)

Summary: The SDP1000 Stryker Digital Color Printer is a dye sublimation thermal transfer printer providing high quality and high-resolution printing. The Stryker Digital Capture Device images data on A4 or letter size paper in full color (256 gradations process and 16.7 million colors).

DIMENSIONS -

Height: Approximately 64 inches (162.56 cm)

Width: Approximately 24 inches (60.96 cm)

Depth: Approximately 21 inches (53.34 cm)

PERFORMANCE REQUIREMENTS -

1. Image Quality

Resolution: Full 1080p High Definition (HD) resolution to provide clear and detailed images.

Signal to Noise Ratio: High signal-to-noise ratio for high image quality even in low-light conditions.

Frame Rate: Typically supports a minimum of 60 frames per second to ensure smooth video playback.

2. Compatibility

Video Output: Compatibility with systems supporting HD-SDI, DVI-D, Component Video, or other standard video interfaces.

Scope Compatibility: Designed to be compatible with various endoscopes, including rigid, flexible, and semi-rigid types used in different procedures.

Display Compatibility: Works seamlessly with a variety of HD monitors and display systems used in surgical and clinical settings.

Lens Compatibility: Must be compatible with the following lenses

LAPAROSCOPE PRECISION 10MM 0°

STRYKER 0502-103-010

LAPAROSCOPE PRECISION 10MM 30°

STRYKER 0502-103-030

LAPAROSCOPE PRECISION 5MM 0°

STRYKER 0502-503-010

LAPAROSCOPE PRECISION 5MM 30°

STRYKER 0502-503-030

ARTHROSCOPE 30° 4MM

STRYKER 502-444-030

ARTHROSCOPE 70° 4MM

STRYKER 502-444-070

ARTHROSCOPE 30-DEGREE 2.7MM

STRYKER 502-027-030

HYSTEROSCOPE 0°

HOLOGIC 60-200

TELESCOPE ELITE OES HD 0DEGREE 4MM-11IN

Olympus WA2T400A

TELESCOPE ELITE OES HD 30DEGREES 4MM-11IN

Olympus WA2T430A

TELESCOPE ELITE OES HD 12DEGREES 4MM-11IN

Olympus WA2T412A

URETEROSCOPE SEMI-RIGID LONG

Olympus WA2UR23A

3. Light Source and Illumination

Lighting: Integrated with advanced LED or xenon light sources to ensure bright and consistent illumination.

Color Reproduction: Excellent color reproduction to provide accurate and true-to-life visuals during procedures.

4. Ergonomics and Usability

Design: Lightweight and ergonomic design for ease of handling and reduced fatigue during long procedures.

Controls: Intuitive and simple control interface, often with programmable buttons for frequently used functions.

Durability: Rugged construction to withstand repeated sterilization cycles and handling during procedures.

5. Connectivity and Data Management

Data Integration: Ability to integrate with hospital information systems (HIS) and electronic health records (EHR) to streamline data management and storage.

Image/Video Capture: High-quality still image and video capture capabilities for documentation and teaching purposes.

Wireless Options: Optional wireless connectivity for even greater flexibility and ease of use in the operating room.

6. Power Requirements

Power Supply: Designed to operate within standard medical power supply ranges, typically requiring AC 110-240V, 50/60 Hz.

Battery Backup: Some models may include or be compatible with battery backup systems to ensure uninterrupted operation in case of power outages.

7. Safety and Compliance

Regulatory Compliance: Meets or exceeds relevant regulatory standards and guidelines, including IEC 60601-1 for medical electrical equipment safety.

Sterilization: Built to withstand standard sterilization procedures, ensuring patient safety and compliance with healthcare protocols.

8. Maintenance and Support

Serviceability: Easy to maintain and service with user-friendly diagnostics and support options.

Warranty: Comprehensive warranty and support options available from Stryker to ensure long-term reliability and performance.

POWER NEEDS -

AC 110-240V, 50/60 Hz.

DELIVERY LOCATION - 4815 N. Assembly, Spokane WA 99205

Please notify the FMS Staff Contact of proposed delivery day at least 24 hours in advance so that appropriate coordination can be planned to facilitate the delivery.

The contractor shall provide the VHA POC a tracking number and carrier provider for delivery after advanced notice of shipment is given, and approved by the VHA POC.

Delivery of the product must be made during normal business hours, and with advance notice to the VHA POC.

In the event the contractor attempts to deliver outside normal business hours or hours that has not been prior approved by the VHA POC, then the contractor shall reschedule delivery and at no additional costs the government.

The contractor for delivery must have the ability to offload the equipment at the VA Facility point of delivery.

FINAL RECEIPT AND ACCEPTANCE - This procurement is F.OB. Destination. Final completion and acceptance of the product will occur at the point of delivery and the contractor will be notified in writing by the VHA POC of acceptance. In the event the equipment is identified as damaged, defective, or there are missing parts identified, the contractor shall replace all equipment and at no additional costs to the government.

Files

File Type Posted
36C26025Q0718.docx DOCX document

Notice history

Notice Type Posted
6515--668-25-2-9961-0018 - Endoscopic Video System Award Award Notice
6515--668-25-2-9961-0018 - Endoscopic Video System Latest solicitation Solicitation
This notice Original Pre-Solicitation

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