6350--DC Audio/Visual TeleSitter System RFQ

The Department of Veterans Affairs Veterans Health Administration (VA VHA) is seeking a firm fixed-price procurement for a comprehensive Audio/Visual TeleSitter System for the Washington DC VA Medical Center. The solicitation calls for a turnkey system that includes up to 15 portable and 8 mobile cameras/controllers, complete with associated hardware, software, licenses, network infrastructure, and installation services. The system's primary objectives include reducing nurse assistant floor shortages, minimizing patient fall rates, and improving patient satisfaction by enabling simultaneous monitoring of up to 40 patients from nurse station monitors. Vendors must submit detailed technical proposals, past performance references, and pricing by May 29, 2025, at 1 PM Eastern Time. The evaluation will focus on technical capabilities, compliance with VA security policies, HIPAA requirements, and the system's ability to support two-way audio communication and patient risk event monitoring.

The contract is set aside exclusively for small businesses under NAICS code 334290 with a size standard of 800 employees. The procurement covers a base period with potential for two additional 6-month option periods, with initial delivery planned for July 2025 through October 2025. The place of performance is 50 Irving St NW, Washington, DC 20422. While specific award value details are not explicitly stated, the comprehensive requirements suggest a significant investment in cutting-edge patient monitoring technology. The solicitation mandates that all proposed equipment must be covered by manufacturer warranties, include in-person staff training, and provide comprehensive system documentation. Stephanie Henderson is designated as the sole point of contact for this solicitation, and the VA emphasizes that any incomplete or non-compliant submissions will be automatically disqualified.