36C24525Q0390 AM1.pdf

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Attached to
6350--DC Audio/Visual TeleSitter System RFQ Federal contract opportunity
Solicitation number
36C24525Q0390
Issued by
Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 5

About this file

This document is a Request for Quote (RFQ) for a DC Audio/Visual TeleSitter System procurement by the Department of Veterans Affairs Veterans Health Administration. The firm fixed price solicitation (36C24525Q0390) seeks a fully turnkey installed and operational system including up to 15 portable and 8 mobile cameras/controllers, with associated equipment, software, licenses, and network infrastructure. The procurement is a Small Business (SB) set-aside under NAICS code 334290 and PSC 6350, requiring manufacturer warranties, in-person staff training, system manuals, and maintenance schedules.

Key technical requirements include comprehensive installation of audio/visual equipment with base software, licenses, network cabling, mounting brackets, switches, and associated hardware. The solicitation covers a base period with potential for up to two additional option periods. Critical contractual notes specify that missing or incomplete RFQ responses will be considered non-compliant, and the only point of contact for the solicitation is Stephanie Henderson. The government retains sole discretion in determining the acceptability of submitted proposals.

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Other files for this federal contract opportunity

Other files attached to 6350--DC Audio/Visual TeleSitter System RFQ, newest first.
File Type Posted
4 LBrown_WA-01-04AR- 4C.pdf PDF
4 LBrown_WA-01-03AR-3E.pdf PDF
4 LBrown_WA-01-02AR-2D and CLC.pdf PDF
INSTALL LOCATION.xlsx XLSX spreadsheet
36C24525Q0390_2.docx DOCX document
SAM PRICE TEMPLATE.xlsx XLSX spreadsheet
36C24525Q0390_1.docx DOCX document
36C24525Q0390 SAM-1.pdf PDF

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Text version

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C24525Q0390 05-21-2025

Stephanie Henderson 05-29-2025

1PM

Department of Veterans Affairs

Washington DC VAMC

Contract Office

50 Irving st NW

Washington DC 20422

X 100

X

334290

800 Employees

Net 30

N/A

X

Washington DCVAMC

TBD

50 Irving St NW

Contract Office

PAYMENT WILL BE MADE BY

FSC e-Invoice Payment

Invoice must be submitted electronically http://www.fsc.va.gov/einvoice.asp

Invoice Setup Information 1-877-489-6135

See CONTINUATION Page

This solicitation is issued for the purchase and install of

Patient audio and video camera monitoring system up to 23 camera's to be fully installed and operational validated within phased install POP at Washington DC VAMC.

Reference TOC for Sow Technical requirement, evaluation factors, POP, and location.

Reference TOC for price/schedule line item 0001

0028 for description, qty, and POP.

The only POC for this solicitation is Stephanie Henderson.

$0.00

See CONTINUATION Page

X X

36C24525Q0390

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 SOW

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

B.4 DELIVERY SCHEDULE

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (NOV 2023)

C.2 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (JAN 2025)

(DEVIATION FEB 2025)

C.3 52.223-1 BIOBASED PRODUCT CERTIFICATION (MAY 2024) (DEVIATION FEB

2025)

C.4 52.223-10 WASTE REDUCTION PROGRAM (MAY 2024) (DEVIATION FEB 2025)

C.5 52.223-23 SUSTAINABLE PRODUCTS AND SERVICES (MAY 2024) (DEVIATION

FEB 2025)

C.6 52.217-7 OPTION FOR INCREASED QUANTITY—SEPARATELY PRICED LINE

ITEM (MAR 1989)

C.7 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

C.8 52.242-15 STOP-WORK ORDER (AUG 1989)

C.9 52.211-11 LIQUIDATED DAMAGES—SUPPLIES, SERVICES, OR RESEARCH

AND DEVELOPMENT (SEPT 2000)

C.10 VAAR 852.237-75 KEY PERSONNEL (OCT 2019)

C.11 52.219-16 LIQUIDATED DAMAGES—SUBCONTRACTING PLAN (SEP 2021) ..47

C.12 VAAR 852.211-76 LIQUIDATED DAMAGES - REIMBURSEMENT FOR DATA

BREACH COSTS (FEB 2023)

C.13 52.225-1 BUY AMERICAN—SUPPLIES (OCT 2022)

C.14 52.247-34 F.O.B. DESTINATION (NOV 1991)

C.15 52.225-2 BUY AMERICAN CERTIFICATE (OCT 2022)

C.16 52.239-1 PRIVACY OR SECURITY SAFEGUARDS (AUG 1996)

C.17 VAAR 852.204-71 INFORMATION AND INFORMATION SYSTEMS SECURITY

(FEB 2023)

C.18 852.222-71 Compliance with Executive Order 13899. (DEVIATION) (APR 2025)

C.19 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) ..62

C.20 VAAR 852.247-73 PACKING FOR DOMESTIC SHIPMENT (OCT 2018)

C.21 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.22 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (JAN 2025) (DEVIATION FEB 2025)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

D.2 BAA

D.1 WAGE RATE

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (SEP 2023)

E.2 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

E.3 52.204-29 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT

ORDERS—REPRESENTATION AND DISCLOSURES (DEC 2023)

E.4 52.211-6 BRAND NAME OR EQUAL (AUG 1999)

E.5 52.217-5 EVALUATION OF OPTIONS (JUL 1990)

E.6 52.216-1 TYPE OF CONTRACT (APR 1984)

E.7 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.8 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021)

E.9 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAY 2024) (DEVIATION

FEB 2025)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C245

Washington DC VAMC

Contract Office

50 Irving st NW

Washington DC 20422

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Upon fully installed equipment & fully operational validated

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment

Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 SOW

1. Contract Title. Realtime viewer patient telesitter video and audio monitoring System.

2. Background. The facility requires is a realtime view only video viewer telesitter video and audio monitoring solution to be installed at the Washington DC VA Medical Center to reduce nurse assistant floor shortage, reduce patient fall rates in patients, and improve patient/family satisfaction. The realtime video viewer nonrecording telesitter monitoring solution will consist of a mix of mobile wheeled and (movable) cameras that will be phased installed in patient rooms throughout the Washington DC VA Medical Center. All cameras/controllers within the system will send a video/audio feed back to a monitoring station that will sit at the nurse stations at DC VA Medical Center. Nursing/biomed staff to move portable and mobile camera from bed to bed as needed. The procurement of the patient video/audio telesitter system solution offers a for a safe audio and video observation with 2 way communication system to address the patient sitter needs soon and is capable to monitor patients at least 40 patients at one time view only from nurse station monitor.

3. Scope of Work. The firm fixed price procurement shall include all new: parts, equipment materials, labor, SAAS, BAA approval, MOU, BAA, base software/licenses, resources, supervision, labor, hours, authorized installer, network cable, drawings, all brackets, ports, switches, wheeled, phased install up with up to 2 option periods, portable camera/hardware/software access code/ controllers equipment purchase and installed must be covered by manufacturer’s warranty, in person staff training required to implement, provide manuals/ maintenance schedule equipment/system for within base period up 15 portable (movable) and 8 mobile (wheeled) cameras/controllers for fully turnkey installed and operational system and up to 2 option periods.

4. Place of performance:

5. Period of performance:

up to one year after award with up to 2 OP.

6. Contract Type:

Firm fixed Price

FAR 52.217-7 Option for Increased Quantity-Separately Priced Line Item With up to (2) 6 month option periods to exercise up to qty 57 on line item 0006 and 0008; up to qty 30 on line item 0007 and 0009; up to qty 16,100 line item 0012 and up to qty 9000 on line item

7. Specifications.

4.1 Equipment careview audio video telesitter system or equal

Line Item Description Quantity Part number

Place of origin

Manufacturer POP OP

Base Supply portable (movable) camera/controller platform up to qty 15.

15 7/1/25- 10/30/25

Base

Base Supply wheeled/mobile cameras/Hardware/controller wheeled equipment up to qty

8 7/1/25- 10/30/25

Base

Base Service Annual Software license

15 7/1/25- 10/30/25

Base

Base annual software license

8 1/1/26- 4/1/26

Base

Base If wall/ceiling brackets are required Mount Bracket for the first 15 installed

15 7/1/25- 10/30/25

Base

OP1 additional 57 brackets required Mount Brackets

57 10/31/25- 12/31/25

OP1

OP2 additional 30 brackets required Mount Bracket

30 1/1/26- 4/1/26

OP2

Base Service Ethernet Infrastructure Outlet/Port Install for the first 15 installed

15 7/1/25- 10/30/25

Base

OP1 Service Ethernet Infrastructure Outlet/Port Install for the next 57 installed

57 10/31/25- 12/31/25

OP1

OP2 Service Ethernet Infrastructure Outlet/Port Install for the next 30 installed

30 1/1/26- 4/1/26

OP2

Base Supply one Nurse Station Monitor up 40in and install in room 4E-103

1 7/1/25- 10/30/25

Base

Base Up to Network cable at least CAT6

4500ft 7/1/25- 10/30/25

Base

OP1 Up to Network cable at least CAT6

10/31/25- 12/31/25

OP1

17,100ft

OP2 Up to Network cable at least CAT6

9000ft 1/1/26- 4/1/26

OP2

base Service Clinical Services/ maintenance support

15 7/1/25- 10/30/25

Base

Service Phased Installation per each floor/ward/wing for the first 15 cables

15 7/1/25- 10/30/25

Base

Service Phased Installation per each floor/ward/wing for the next 57 cables

57 10/1/25- 12/31/25

OP1

Service Phased Installation per each floor/ward/wing for the next 30 cables

30 1/1/26- 4/1/26

OP2

Service Training once time at base install

1 7/1/25- 10/30/25

Base

FedRAMP System Security Plan (SSP) due 75 days after award

1 7/1/25- 10/30/25

Base

(3PAO) Security Assessment Plan (SAP) within 90 calendar days after contract award

1 7/1/25- 10/30/25

Base

3PAO Security Assessment Report (SAR) within

90 calendar days after the SSP is accepted by VA

1 7/1/25- 10/30/25

Base

VA specific Incident Response Plan (IRP) and perform an IRP Table Top Exercise within 30 days after IRP is accepted by VA

1 7/1/25- 10/30/25

Base

VA specific Incident Response Plan (IRP) is due within 10 days of contract award

1 7/1/25- 10/30/25

Base

BAA Privacy/Program approved/signed within 30 days of contract award

1 7/1/25- 10/30/25

Base

MOU required vendor must have VA approved MOU within 30 days of contract award

1 7/1/25- 10/30/25

Base

Switch 3 7/1/25- 10/30/25

BASE

4.2 TECHNICAL REQUIREMENT– RFQ response 1-34 documents, spec sheet, warranty, added value features, platform solution to meet SOW requirements.

1. If quoted system requires FEDRAMP approval, then yes FEDRAMP approval is required.

2. Meet VA security policy and HIPAA compliance and regulations.

3. If item offered requires SAAS/VA TRM, Yes VA SAAS approval is required- see revised

SOW.

4. Software name, version, and platform name that is VA approved.

5. May offer Hospital-grade infrared light solution to permit low light visibility to reduce disturbance.

6. Allows continuous audio and visual patient monitoring with two-way audio capabilities as well as prerecorded one-way audio messages available in multiple languages to allow for false alarms/immediate/early patient verbal response with provider.

7. At least 1 nurse monitoring station set up

8. No remote storage retention of images or video feeds storage.

9. Allow real time viewing only.

10. Must include patient risk events monitoring platform, log, and analytics dashboard.

11. Notification platform to alert audio sound of a potential patient movement, fall, patient elopement, patient self-harm, staff injury.

12. Offered solution capable of monitoring up to 40 patients at once.

13. 24/7 support helpdesk

14. Wheeled cameras/hardware/controllers wireless offer 2-way audio and video communications as well as a viewing LCD monitor for 2-way video for nursing staff to observe patients and communicate with patients.

15. Wireless connections must be at least FIPS 140-2 certified.

16. Wheeled and hardwired cameras/controllers/hardware must be FIPS 140-2 certification.

17. Portable (movable) cameras/controllers with fixed wall mounting hardware

(brackets/mounts as required) for a solution must be capable of wireless connections for camera tracking and room identification, 2-way audio and 1-way video capabilities and moveable from room to room. Video view (360 degrees pan), tilt and zoom views (allow for full room and close up patient viewing) to meet

VA requirements for patient safety includes (screws must be tamper resistance) for a fully operational system.

18. Remote viewing station must include all required hardware, controllers, and accessories required for a fully operational system.

19. Wheeled camera/controller must be compatible with existing electrical location/voltage in the facility.

20. Software/hardware for devices should have visual and audio manual and automatic detection/setting both perimeter bed/room/movement setting options for room, bed, and chairs to early warn hospital staff of patient movement for nursing staff to assist patient.

21. Device power- 12V This is dependent on the method the vendor uses to have their devices talk to a network. Either case will work based on vendor process and optimal build for their systems.

22. Vendor to provide Sample picture of camera/hardware night image and sample picture of day time image.

23. Provide amount time it takes for audio and visual camera/controller to alert staff of patient movement.

24. Have real time ability to view only monitor video feeds remotely via approve IT internet solution for patient event notification with logged encounters through notes. Audio Ability to communicate in multiple languages via 1-way prerecorded messages. End user ability to redirect veterans with built in 2-way audio. Must integrate with programmable 2-way medical communication devices to notify clinical staff of fall risks.

25. Monitor feed video reports sort video feeds in interface by sitter classification and camera status, specify region of interest to zoom in while maintaining full visibility of room.

26. Solution to visually and verbally monitor when physical sitters are in use, allows 2-way communications between provider/clinician and veteran. Able to visually monitor and communicate via 2-way audio and video.

27. Solution to provide real-time analytic dashboard reports for clinical performance, outcome summary, utilization, shifts, bed event history, patient event history and user performance.

28. Software/platform offered includes integration with existing VA software Vocera, GetWell, Electronic Health Record, Active Directory

29. Must be/ provided certified/qualified/authorized installer for offered equipment camera’s, controllers, ethernet ports, monitor, network cables, cords, brackets, and all accessories by required POP.

30. Cable and CAT6 – size and frequency and communicate as a standard network PoE cable that can relay the appropriate information for a fully operational system. There are no conduits.

31. All equipment FIP 140-2 certified.

32. At least 1 year warranty on camera, monitors, and batteries

33. Battery life, camera/controller, Equipment life expectancy.

34. Maintenance requirements for system.

5.2 Definitions:

1. Acceptance: is a fully installed and fully operational system; furthermore, Acceptance can only be given by contract officer in writing.

2. Fully operational means upon completion of all functionality checks and commissioning after unit installation.

3. Payment: PAYMENT will be withheld until all equipment is installed and a fully operational system at final acceptance.

6.2 Specific Tasks

i. All equipment shall be delivered to:

Washington DC VA Medical Center

50 Irving St NW

Washington, DC 20422

ATTN: VHAWAS Equipment Committee

ii. Contract VA Purchase Order (PO) number shall be included with delivery information

(e.g., packing slip).

Note: PO number starts with station code 688 followed by a letter and 5 digits (e.g., 688A12345)

iii. Delivery Hours: The Warehouse is open to receive deliveries Monday through

Friday, 8:00 a.m. to 4:00 p.m., excluding holidays.

iv. Vendor shall be fully responsible for all equipment delivered equipment until installed by authorized installer.

7.2 On Site Procedures.

i. COVID-19 Screening: All persons entering the facility shall be subject to screening for COVID-19 per the current CDC (Center for Disease Control) guidelines.

ii. Mask Requirement: All contractors shall wear masks while indoors.

iii. Contract personnel are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government Officials.

iv. Time spent on site shall be for a period sufficient to complete the work set forth in the statement of work.

v. On site visits shall be scheduled in advance with the designated on-site POC.

vi. Vendor shall check in and out with Biomedical Engineering prior to visiting the worksite for each day of work.

vii. The VA campus is non-smoking. Vendor personnel are required to comply with this policy.

viii. Parking: it is the responsibility of the Vendor to park in the appropriate designated parking areas.

ix. Vendor personnel’s tool bags are subject to inspection.

8.2 Deliverables/Installation/Implementation Plan RFQ 1-44 response to meet/exceed this SOW RFQ requirement. See drawing attachments and xls spread sheet.

1. Phased Installation/Implementation/training/ network cable, ports, install/ will be completed by manufacturer or authorized qualified installer personnel certified and authorized vendor with the quoted equipment/system. - see xls attachment for room numbers.

2. CAT6 length and install should never exceed 300ft in length from room to closet.

3. Vendor to provide OSHA and NFPA certification.

4. Vendor shall base phase install Cat6/Cable

5. Install requires compliance with OSHA and NFPA certification for healthcare facility.

6. Vendor to install up to one switch in each closet on floor 2D113, 3E109A, and

4C176.

7. Vendor to install ports if required for system to be fully operational.

8. Vendor shall bound cable and identify by manufacture name labeled in closet.

9. 2D,3E,4C Patient room/ closet obstacles have tiled ceilings, anchor mounting, high ceilings, patient lifts obstacles, wall panels, cement, oxygen lines in wall, electrical in wall, and footwall; this will require hepacart use during install of cable, ports, and mounting bracket.

10. Vendor to install wheeled camera/controller equipment for 2D/CLC beds in existing foot board outlets.

11. Equipment wifi access must be compatible with existing facility wifi.

12. Equipment will be labeled/tagged with manufacturer name.

13. Specific hospital requirement for the network cabling: supports- Supports do not matter typically unless they impact the integrity of the building. Cabling will be on emergency generator.

14. Vendor to install the first 15 Cat6 Cables from bed to closet, switch, ports, conduits, bracket, mounts, wired movable cameras in floor 2D beds, software license, complete training within the base POP.

15. Vendor to install at least 1 nursing monitor equipment in room 4E103 within base

POP.

16. Vendor to install (3) 2D/ (5) CLC wheeled cameras within the base POP.

17. Vendor to install the next 23 beds in 2D and up to 34 beds on 3E Cables from bed port to closet, bracket, ports, conduits, mounts within the OP1.

18. Vendor to install the last 30 beds in 4C Cat6 Cables from bed port to closet, bracket, conduits, ports, mounts within the OP2.

19. Specific hospital requirement for the network cabling: Fireproofing and burn time do not matter in relation to this project outside of fire retardant being used in any firewall penetrations while running cable.

20. Prime vendor POC- name, email, and phone to coordinate with VA COR after award.

21. Subcontracting POC- Vendor name and SAM UEI Prime vendor is responsible for managing subcontractors.

22. Vendor to complete rules of behavior training.

23. Installation equipment and validated fully operational system floors/wings base up to first

15 beds in 2D (for portable ceiling/wall install) and mobile wheeled solutions (8) in

2D/CLC, remaining 2D beds/3E, and 4C shall be completed within the period of performances listed in this SOW.

24. Vendor shall be responsible for any Personal Protection Equipment (PPE) required when performing work on site.

25. Vendor is responsible for equipment until fully installed and fully operational.

26. Vendor shall submit all removable media to be used on a VA system to Biomedical

Engineering/OIT for scanning with anti-virus software prior to use.

27. In the case turn-in, exchange, repair, or replacement of equipment containing hard drives used by the VA, the hard drives shall be removed from the equipment and remain in possession of the VA (this includes loaned or rented equipment).

28. The Vendor shall take all necessary precautions to prevent damage to any government property. The Vendor shall report any damages immediately and shall be assessed current replacement costs for property damaged by the contractor, unless corrective action is taken. Any damaged material (i.e., trees, shrubs, lawn/turf, curbs, gutters, sidewalks, etc.) will be replaced in a timely manner or corrected by the Vendor with like materials, at no extra cost to the government, upon approval of the Contracting Officer.

29. If mounting is required, mount hardware remain flush to the wall, fall in line with

Infection Control Standards (no wood/absorbing materials), and that they are the appropriate size and weight to be mounted safely per room.

30. The facility device power requirement is PoE and Max12W

31. Full equipment Installation and validation shall be included in the procurement cost and shall include but not limited to:

a. Software/server configuration COR to coordinate with VA IT and vendor.

b. Service contract act applies.

c. Project planning, engineering, and management.

d. Travel cost and time.

e. Mobile camera and portable/movable camera assembly and prep, cart initialization and test verification.

f. View only nurse monitor station equipment and install.

g. Bracket installation for mounted equipment and test verification.

h. Running data cables for ceiling mounted equipment.

32. Integration/ includes between the quoted system and existing VA systems (Vocera and

Getwell) at the facility to be completed via server or external connection to Getwell-vendor to provide solution.

33. Vendor to repair all wall damage occurred during install.

34. Provide electronic and hard copy Warranty Electronic copy of the Operators

Manual, maintenance, and Electronic copies of the complete technical service manuals, including troubleshooting guides, necessary diagnostic software and equipment information, final schematic diagrams, and parts lists within 10 days of accepted install.

35. If required, FedRAMP System Security Plan (SSP) and supporting documentation

36. If required, VA Implementation Diagram: This is a VA specific architecture diagram demonstrating the proposed implementation of this system at VA (VAID) with RFQ response.

37. If required FedRAMP System Security Plan (SSP) due 75 days after award

38. If required (3PAO) Security Assessment Plan (SAP) within 90 calendar days after contract award

39. If required 3PAO Security Assessment Report (SAR) within 90 calendar days after the SSP is accepted by VA

40. If required, VA specific Incident Response Plan (IRP) and perform an IRP Table

Top Exercise within 30 days after IRP is accepted by VA

41. If required, VA specific Incident Response Plan (IRP) is due within 10 days of contract award

42. If no MOU, vendor to work with COR to completed and signed MOU within 30days of contract award.

43. If no BAA, vendor to work with COR to complete and signed BAA within 30 days of contract award.

44. Fully operational and fully installed system within POP to meet this SOW.

9.2 Deliverables/Training Plan that meets RFQ SOW requirement.

i. Vendor shall be responsible for providing training to clinical staff/ end users/biomed/IT within 10 days of install.

ii. Training professional shall be certified to provide instruction on the designated equipment/system.

iii. Vendor to provide software and access code to COR for service repairs that authorized distributors can access the system.

iv. Education curriculum must include: operations and set-up, user maintenance, safety, and user troubleshooting tips.

Hours of Operation.

DC VAMC’s normal business hours are Monday-Friday, 8:00 am to 4:30 pm, excluding observed Federal holidays:

New Year’s Day Labor Day

Martin Luther King’s Birthday Columbus Day

President’s Day Veteran’s Day

Memorial Day Thanksgiving Day

Juneteenth Christmas Day

Independence Day Any other national holiday as declared by the President of the United States

10. Invoicing.

Vendor shall submit invoice upon CO final acceptance task order modification.

11. Inspection and Acceptance.

o Vendor shall conduct a joint inspection with the on-site COR POC upon completion of installation.

o Vendor to resolve deficiencies for government for acceptance and payment.

o CO will issue task order modification for starting of warranty period and acceptance of fully installed equipment and fully operational validated system.

o Vendor may submit invoice via tungsten upon acceptance modification.

o Warranty begins upon fully installed and operational validated system upon acceptance.

o PAYMENT will be withheld until all equipment is installed and a fully operational system at acceptance.

o Nothing will be accepted until it is a fully installed and fully operational system for

15 portable and 8 wheeled cameras, cable, ports, switches, brackets.

o Acceptance can only be given by contract officer in writing.

12. IT SOLUTON: FEDRAMP

o The information system solution selected by the Contractor shall comply with the

Federal Information Security Management Act (FISMA).

o The Contractor shall comply with FedRAMP requirements moderate as mandated by Federal laws and policies, including making available any https://www.fedramp.gov/agency-authorization/ https://www.fedramp.gov/agency-authorization/ documentation, physical access, and logical access needed to support this requirement.

o The Contractor shall provide a SaaS product as defined by the following criteria:

Software as a Service (SaaS) is an application delivery model in which the application is hosted on a cloud infrastructure outside the security boundary of VA and is provided to the Cloud Service Customer (CSC) over the internet. The CSC uses the SaaS offering via a thin-client interface, such as a web-browser or a program interface. The CSC subscribes to the SaaS offering and is only responsible for minor in-app customizations. The Cloud Service Provider (CSP) offering the application is responsible for management of the application, safeguarding of data stored or processed by the application, and all elements of the underlying infrastructure. Additionally, the CSP is responsible for all on-going compliance.

• In order to qualify as SaaS for use at VA, and to align with Federal Risk and

Authorization Management Program (FedRAMP) requirements, the hosting for the offering must conform to the NIST 800-145 definition of Cloud Computing and thus contain following key characteristics:

a. On-Demand Self-Service: The CSP fully automates the provisioning of both the customer interface and the underlying cloud components of the SaaS offering. In some cases, to the CSP may provision internal resources manually, while providing the CSC an automated interface to request and track the service.

b. Broad Network Access: The SaaS capabilities are available over the internet or over a network that is available from all access points the CSC requires. The

SaaS offering is accessible through common platforms (e.g., mobile phones, tablets, laptops, and workstations).

c. Resource Pooling: The computing infrastructure supporting the SaaS offering is shared among more than one CSC using a multi-tenant model, and resources are dynamically assigned depending on customer demand.

d. Rapid Elasticity: Computing capabilities are automatically provisioned and released in a manner that scales with customer demand. In some cases, the scaling of resources may not be fully automated, but it should be fast enough to support the needs of the CSC, which the CSC would have to define.

e. Measured Service: Resource usage, such as storage, processing, bandwidth, and user activity are measured and reported on in a manner that is relevant to the SaaS offering.

The SaaS offering must comply with FedRAMP requirements surrounding data location within the Continental United States. FedRAMP specifies data location requirements in the High baseline as part of control SA-9 (5); however, FedRAMP does not provide or specify data location requirements for other baselines. CSPs should be aware of FedRAMP and ready to partner with VA through the SaaS

FedRAMP Authorization Process.

o Following guidance from the Federal CIO, VA will utilize existing JAB ATO or agency

ATO issued by another agency as a starting point for FedRAMP requirements. If neither of those exist, VA will sponsor The Cloud Service Provider for a FedRAMP

Authorization. VA will be using the FedRAMP baselines as a starting point, since they are specifically tailored for cloud services.

o The Contractor shall, where applicable, assist with the VA ATO Process to help achieve agency authorization of the cloud service or migrated application at the impact level required by VA to utilize the product. For this solution the required impact level is:

MODERATE

o The Contractor shall complete a FedRAMP System Security Plan (SSP) and supporting documentation including required attachments within 75 calendar days after contract award. (If Data Security Categorization is High Impact, this will be due 94 calendar days after contract award.)

o The Contractor shall develop a VA specific system boundary diagram including any integration and connectivity components that will be known as a VA

Implementation Diagram (VAID) demonstrating the proposed implementation of this system at VA. The Contractor shall provide the VAID within 10 calendar days of contract award.

o The Contractor shall complete a Third-Party Assessment Organization (3PAO)

Security Assessment Plan (SAP) within 90 calendar days after contract award. (If

Data Security Categorization is High Impact, this will be due after 113 calendar days after contract award.)

o The Contractor shall complete a 3PAO Security Assessment Report (SAR) within o 90 calendar days after the SSP is accepted by VA. (If Data Security Categorization is

High Impact, this will be due 113 calendar days after the SSP is accepted by VA.)

o Contractor shall work with assigned VA SME to develop a VA specific Incident

Response Plan (IRP) and perform an IRP Table Top Exercise with VA

Stakeholders. This should be completed within 30 calendar days of the SSP being delivered.

o The Contractor shall afford VA access to the Contractor’s and Cloud Service

Provider’s (CSP) facilities, installations, technical capabilities, operations, documentation, records, and databases.

o If new or unanticipated vulnerabilities are discovered by either VA or the

Contractor, or if existing safeguards have ceased to function, the discoverer shall immediately bring the situation to the attention of the other party in accordance with Addendum B, VA Information and Information System Security/Privacy

Language.

o The Contractor shall comply with data management requirements.

o Successful issuance of a VA ATO will be required before live VA data can be used in the system.

This requirement will be IAW “Brand Name or Equal” product descriptions, which requires that the Respondent indicate each product that is being offered as an “equal” product to the illustrative Careview Brands of Virtual Patient Sitter where applicable. For each equal product, the Respondent must include a description reflecting the characteristics and level of quality that will satisfy the salient physical, functional, or performance characteristics of the equal product(s) specified in the “Brand Name or Equal” product requirements. The Respondent must also clearly identify the item by brand name (if any) and make/model number. Finally, the

Respondent must include descriptive literature, such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information for the Planners consideration, and clearly describe any modifications it plans to make to a product to make it conform to the “or equal” product requirements.

Evaluation factors:

Section L

• Vendor Shall respond to RFQ by solicitation RFQ close date and time in required document formats (Pdf/xls as applicable in section M) submitted via email to

Stephanie.Henderson3@va.gov.

• Vendor must respond to SAM posting with subject 36C24525Q0390. The only POC for this requirement is Stephanie.henderson3@va.gov.

• The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer.

• Best Value is the only criteria that will be considered. The Government will determine best value after receipt of offers. The Government intends to evaluate FAR 13 Simplified

Acquisition Procedures quotes technical, implementation, and past performance for best value and award without discussion.

• The terms and conditions in the award document will include the solicitation without exception, deletion, or addition.

• Responses should contain your best terms, conditions, and price good for 45 days.

• Quoters shall list exception(s) and rationale for the exception(s), if any.

Section M

Evaluation factors

Technical Factor (1)-

Technical Factor (1) PDF format- Vendor to provide acknowledge/certify/shows product/service offered meets/exceeds SOW/technical requirement, added value, technical plan, product specification sheets, software license, pass key, maintenance, equipment life expectancy, provide warranty literature, product brochure, at least 2 year warranty, first year software license, provide manufacturer name, equipment life, image of night and day from offered camera/controller, provide time from patient movement to audio and visual alarm/alert staff, manufacturer part number, provide model number, provide dated year 2024 manufacturer authorization to distribute letter, included Statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information or reject the terms and conditions of the solicitation may be excluded from consideration. Missing or incomplete RFQ responses will be considered non-compliant/nonconforming. Government determines acceptability.

Acceptable/conforming quote vendor product/service offered meets VA SOW/technical requirement as determined by government:

1. Technical plan- equipment to meet SOW 4.2, added value, technical plan, product specification sheets, software license, pass key, maintenance, equipment life expectancy, provide warranty literature, product brochure, at least 2 year warranty, first year software license, provide manufacturer name, equipment life, image of night and day from offered camera/controller, provide time from patient movement to audio and visual alarm/alert staff

2. product specification sheets.

3. warranty literature.

4. manufacturer name.

5. manufacturer part number.

6. manufacturer location.

7. buy America certificate.

8. Software name..

9. model number.

10. OEM warranty document.

11. 2024 dated manufacturer authorization to distribute letter.

12. User manual and maintainance requirements

Unacceptable/nonconforming/nonresponsive quote:

Vendor offered product/service that does not meet VA SOW technical requirement as determined by the government. Missing or incomplete quote package/responses will be considered non-compliant/nonconforming. Missing or incomplete quote package/responses will be considered non-compliant. Insufficient RFQ package/ response missing one or more RFQ documents and/or does not meet SOW technical requirement as determined by the government.

1. Technical plan

2. Product specification sheets.

3. warranty literature.

4. manufacturer name.

5. manufacturer part number.

6. manufacturer location.

7. buy America certificate.

8. Software name.

9. model number.

10. OEM warranty document.

11. 2024 dated manufacturer authorization to distribute letter.

12. User manual and maintainance requirements

Past performance (2) PDF:

Vendor to acknowledge past performance, timely completion, provide 2 relevant references within the last 2 years, contract number POC name and email for award, and performance records: FAPISS/ CPAR/ Survey. Missing or incomplete RFQ responses will be considered non-compliant/nonconforming. Government determines acceptability.

Acceptable quote: Vendor acknowledge past performance references and/or provided required minimum references, performance records: FAPISS/ CPAR/ Survey and references are determined acceptable/conforming as determined acceptable by government.

Unacceptable/non-responsive quote: Vendor failed to acknowledge performance, did not provide required minimum references, FAPISS/ CPAR/ Survey, or references are not acceptable/nonconforming.

IMPLEMENTATION: Vendor RFQ response to meet 8.2-10 in SOW. Vendor provide prime vendor key point name, email, phone email, subcontractors name SAM UEI, qualified installer info, implementation plan, training plan, Self-certification to meet fully installed equipment and fully operations system within phased POP dates that meets the government requirement. The government to determines acceptability. Missing or incomplete one or more vendor RFQ responses will be considered non-compliant/nonconforming.

Acceptable Quote: Vendor provides required and plans meet 8.2-10 in VA SOW requirement.

1. Prime vendor key point contacts,

2. Qualified installers.

3. Implementation plan

4. Subcontractor name and SAM UEI

5. Training plan

6. Self-certification equipment fully installed and full operational system within 1 year of base POP.

Unacceptable/ noncompliant/ nonconforming/Insufficient quote does not meet

Implementation/install requirement on one or more required solutions/info. Vendor quote product/service does not meet VA SOW implementation/install requirement as determined by the government. Missing or incomplete quote package/responses will be considered non compliant/nonconforming. Missing or incomplete quote package/responses will be considered non-compliant. Insufficient RFQ package/ response missing one or more RFQ documents and/or does not meet SOW technical requirement as determined by the government.

1. Prime vendor key point contacts,

2. Qualified installers.

3. Implementation plan

4. Subcontractor name and SAM UEI

5. Training plan

6. Self-certification equipment fully installed and full operational system within 1 year of base POP.

Price (4) PDF & xls: added value and line items to be priced to meet this SOW

Acceptable Quote: Vendor quote/RFQ response meets technical, past performance, implementation plan, and is best value.

Unacceptable/ non-compliant quote: Vendor quote/RFQ responses do not meet one or more technical, past performance, implementation plan, and is not best value.

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBE

R

DESCRIPTION OF

SUPPLIES/SERVIC

ES

QUANTIT

Y

UNI

T UNIT PRICE AMOUNT

15.00 EA ________________

BASE Supply portable (movable) camera/controller platform up to qty 15.

Contract Period: Base POP Begin:

POP End:

PRINCIPAL NAICS CODE: 334290 - Other Communications

Equipment Manufacturing PRODUCT/SERVICE CODE: 6350 - Miscellaneous Alarm, Signal, and Security Detection Systems

8.00 EA ________________

BASE Supply wheeled/mobile cameras/Hardware/controller wheeled equipment up to qty 8 Contract Period: Base POP Begin:

POP End:

PRINCIPAL NAICS CODE: 334290 - Other Communications Equipment Manufacturing

23.00 YR ________________

Base Service Annual Software lic for potable/mobile camera Contract Period: Base POP Begin:

POP End:

PRINCIPAL NAICS CODE: 334290 - Other Communications Equipment Manufacturing

Base If brackets required Mount Bracket up to the first 15 beds Contract Period: Base POP Begin:

POP End:

PRINCIPAL NAICS CODE: 334290 - Other Communications Equipment Manufacturing

57.00 EA ________________

OP1 brackets required Mount Bracket the next 57 beds Contract Period: Option 1 POP Begin:

POP End:

Equipment Manufacturing

30.00 EA ________________

OP2 brackets required Mount Bracket for the next 30 beds Contract Period: Option 2 POP Begin:

POP End:

PRINCIPAL NAICS CODE: 334290 - Other Communications Equipment Manufacturing

Base Service Ethernet Infrastructure Outlet/Port Install the first 15 beds Contract Period: Base POP Begin:

POP End:

PRINCIPAL NAICS CODE: 334290 - Other Communications Equipment Manufacturing

57.00 EA ________________

OP1 Service Ethernet Infrastructure Outlet/Port Install 57 beds Contract Period: Option 1 POP Begin:

POP End:

PRINCIPAL NAICS CODE: 334290 - Other Communications Equipment Manufacturing

30.00 EA ________________

OP2 Service Ethernet Infrastructure Outlet/Port Install 30 beds Contract Period: Option 2 POP Begin:

POP End:

PRINCIPAL NAICS CODE: 334290 - Other Communications Equipment Manufacturing

1.00 EA ________________

Base Supply Nurse Station Monitor up 40in and install in room 4E-103 Contract Period: Base POP Begin:

POP End:

PRINCIPAL NAICS CODE: 334290 - Other Communications Equipment Manufacturing

4,500.00 FT ________________

Base Network cable at least CAT6 for up to the first 15 beds Contract Period: Base POP Begin:

POP End:

PRINCIPAL NAICS CODE: 334290 - Other Communications Equipment Manufacturing

17,100.00 FT ________________

OP1 Network cable at least CAT6 for the next up to 57 beds Contract Period: Option 1 POP Begin:

POP End:

PRINCIPAL NAICS CODE: 334290 - Other Communications Equipment Manufacturing

9,000.00 FT ________________

OP2 Network cable at least CAT6 for the next up to 30 beds Contract Period: Option 2 POP Begin:

POP End:

PRINCIPAL NAICS CODE: 334290 - Other Communications Equipment Manufacturing

23.00 YR ________________

Base Service Clinical Services/ maintenance support Contract Period: Base POP Begin:

POP End:

PRINCIPAL NAICS CODE: 334290 - Other Communications Equipment Manufacturing

1.00 JB ________________

Base up to first 15 beds Installation/training one time at base install Contract Period: Base POP Begin:

POP End:

PRINCIPAL NAICS CODE: 334290 - Other Communications Equipment Manufacturing

OP1 Service Phased Installation per each floor/ward/wing for the next 57 cable installs Contract Period: Option 1 POP Begin:

POP End:

PRINCIPAL NAICS CODE: 334290 - Other Communications Equipment Manufacturing

OP2 Service phased installation per each room on floor for the next 30 cable installs Contract Period: Option 2 POP Begin:

POP End:

PRINCIPAL NAICS CODE: 334290 - Other Communications Equipment Manufacturing

BASE if system required FedRAMP System Security Plan (SSP) due 75 days after award Contract Period: Base POP Begin:

POP End:

PRINCIPAL NAICS CODE: 334290 - Other Communications Equipment Manufacturing

BASE if system required (3PAO) Security Assessment Plan (SAP) if required within 90 calendar days after contract award Contract Period: Base POP Begin:

POP End:

PRINCIPAL NAICS CODE: 334290 - Other Communications Equipment Manufacturing

BASE if system required 3PAO Security Assessment Report (SAR) within Contract Period: Base POP Begin:

POP End:

PRINCIPAL NAICS CODE: 334290 - Other Communications Equipment Manufacturing

BASE if system required due 90 calendar days after the SSP is accepted by VA Contract Period: Base POP Begin:

POP End:

PRINCIPAL NAICS CODE: 334290 - Other Communications Equipment Manufacturing

BASE if system required VA specific Incident Response Plan (IRP) and perform an IRP Table Top Exercise within 30 days after IRP is accepted by VA Contract Period: Base POP Begin:

POP End:

PRINCIPAL NAICS CODE: 334290 - Other Communications Equipment Manufacturing

BASE if system required VA specific Incident Response Plan (IRP) is due within 10 days of contract award Contract Period: Base POP Begin:

POP End:

PRINCIPAL NAICS CODE: 334290 - Other Communications Equipment Manufacturing

BASE if system required BAA Privacy/Program approved/signed within 30 days of contract award Contract Period: Base POP Begin:

POP End:

PRINCIPAL NAICS CODE: 334290 - Other Communications Equipment Manufacturing

BASE if system required MOU required vendor must have VA approved MOU within 30 days of contract award Contract Period: Base POP Begin:

POP End:

Equipment Manufacturing

3.00 EA ________________

BASE one Switch per closet up to (3 closets) Contract Period: Base POP Begin:

POP End:

PRINCIPAL NAICS CODE: 334290 - Other Communications Equipment Manufacturing

GRAND TOTAL ________________

B.4 DELIVERY SCHEDULE

ITEM

NUMBER SHIPPING INFORMATION QUANTITY

DELIVERY

DATE

0001 SHIP TO: Washington DC VAMC first 15 2D rooms 50 Irving St NW Washington, DC 20422

USA

15.00 by 10/30/25

MARK FOR: TBD

FOB: DESTINATION

0002 SHIP TO: Washington DC VAMC first 15 2D rooms by 10/30/25 50 Irving St NW

8.00 by 10/30/25

0003 SHIP TO: Washington DC VAMC

50 Irving St NW Washington, DC 20422

23.00 by 10/30/25

0004 SHIP TO: Washington DC VAMC first 15 2D rooms by 10/30/25 50 Irving St NW

0005 SHIP TO: Washington DC VAMC

TBD

50 Irving St NW

57.00 TBD

0006 SHIP TO: Washington DC VAMC

50 Irving St NW

30.00 TBD

0007 SHIP TO: Washington DC VAMC

50 Irving St NW

0008 SHIP TO: Washington DC VAMC

50 Irving St NW

57.00 TBD

0009 SHIP TO: Washington DC VAMC

TBD

50 Irving St NW

30.00 TBD

0010 SHIP TO: Washington DC VAMC first 15 2D rooms by 10/30/25 50 Irving St NW

1.00 by 10/30/25

0011 SHIP TO: Washington DC VAMC

50 Irving St NW

4,500.00 by 10/30/25

0012 SHIP TO: Washington DC VAMC

50 Irving St NW

17,100.00 TBD

0013 SHIP TO: Washington DC VAMC

50 Irving St NW

9,000.00 TBD

0014 SHIP TO: Washington DC VAMC

23.00 by 10/30/25

0015 SHIP TO: Washington DC VAMC first 15 2D rooms by 10/30/25 50 Irving St NW

0016 SHIP TO: Washington DC VAMC

TBD

50 Irving St NW

1.00 TBD

0017 SHIP TO: Washington DC VAMC

TBD

50 Irving St NW

1.00 TBD

0018 SHIP TO: Washington DC VAMC by 10/30/25 50 Irving St NW

0020 SHIP TO: Washington DC VAMC by 10/30/25 50 Irving St NW

0021 SHIP TO: Washington DC VAMC by 10/30/25 50 Irving St NW

0022 SHIP TO: Washington DC VAMC by 10/30/25 50 Irving St NW

0023 SHIP TO: Washington DC VAMC by 10/30/25 50 Irving St NW

0024 SHIP TO: Washington DC VAMC by 10/30/25 50 Irving St NW

0025 SHIP TO: Washington DC VAMC by 10/30/25 50 Irving St NW

0026 SHIP TO: Washington DC VAMC by 10/30/25 50 Irving St NW

0027 SHIP TO: Washington DC VAMC by 10/30/25 50 Irving St NW Washington, DC 20422

3.00 by 10/30/25

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The

Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims

Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the

Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference.

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