5836--EXECUTIVE CONFERENCE ROOM UPGRADE Veterans-Owned Small Business Set-Aside Combined Synopsis Amendment 36C

Amendment to add document ECR5

_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ 

Amendment to a Previous Combined Solicitation Page 1 of Amendment to Previous Combined Solicitation -36C24622Q0224 Page 3 of 3 Amendment to Previous Combined Solicitation 36C24622Q0224 Amendment to Previous Combined Solicitation - 36C24622Q0224 Page 1 of 3 36C24622Q0224_2 Combined Synopsis Amendment Executive Conference Room Upgrade The following responses are to vendor questions that were submitted on 1-12-2022. Questions (Are in black) / Answers: (Responses are in red) 1. If you are able to extend the RFQ through mid to later part of next week, that would be extremely helpful. Yes, the closing date for 36C24622Q0224 has been extended to 8 AM, EST next Friday (1-21-2022). To allow response time to post results of the two questions that are still being reviewed. 2. Space between chair rail and ceiling? Depending on the spacing, the 86 display may not fit on wall.  Spacing is being reverified and results will be posted on Amendment 36C24622Q0224_3. 3.  Will they be using an analog phone line?  The facility is in the process of switching over to VOIP. 4.  Do you need a touch screen? Especially 86 when they have 3 other 75 Displays in the room? Yes, we are requesting for all displays to be touch screens. 5. Can you please provide details about what type of project s onsite support is required? The solicitation mentioned Onsite but then did not expand.   Question has been forwarded for review and response will be posted on Amendment 36C24622Q0224_3. Additional submitted questions from 1-11-2022. Questions (Are in black) / Answers: (Responses are in red) VOIP or POTS line explain what a POTS line POTS line is an analog phone line. Note: The facility is in the process of switching over to VOIP. What is being requested via Parasol is support that can be provided to you without the subscription from Parasol. Would the VA be open to alternatives and allow for us to quote and provide our helpdesk 24x7x365 support instead? Yes, the facility would be open to a similar product. End of Questions/Answers response for Amendment 36C24622Q0224_2. ________________________________________________________________________ The following responses are to vendor questions that were submitted on 1-11-2022. Questions (Are in black) / Answers: (Responses are in red) Room dimensions The size of the room is 26 x 24 , see attached blueprint. Wall material drywall Ceiling material (type of ceiling) drop ceiling Floor material (raised floor?) carpet How many people sit at the table varies cannot provide a solid number VOIP or POTS line explain what a POTS line Use existing cabinet or new one depends on amount of equipment Pictures of the room would be great if available see attached. See attached document: ECR8. See attached document: ECR7. See attached document: ECR6. See attached document: ECR5. See attached document: ECR4. See attached document: ECR3. See attached document: ECR2. See attached document: ECR (002). See attached document: ECR1. End of Questions/Answers response.

Amendment to a Previous Combined Solicitation

Page 1 of

Amendment to Previous Combined Solicitation -36C24622Q0224

Page 3 of 3

Amendment to Previous Combined Solicitation 36C24622Q0224

Amendment to Previous Combined

Solicitation - 36C24622Q0224

Page 1 of 3

36C24622Q0224_2 Combined Synopsis Amendment

Executive Conference Room Upgrade

The following responses are to vendor questions that were submitted on 1-12-2022.

Questions (Are in black) / Answers: (Responses are in red)

1. If you are able to extend the RFQ through mid to later part of next week, that would be extremely helpful. Yes, the closing date for 36C24622Q0224 has been extended to 8 AM, EST next Friday (1-21-2022). To allow response time to post results of the two questions that are still being reviewed.

2. Space between chair rail and ceiling? Depending on the spacing, the 86 display may not fit on wall. Spacing is being reverified and results will be posted on Amendment 36C24622Q0224_3.

3. Will they be using an analog phone line?Â

The facility is in the process of switching over to VOIP.

4. Do you need a touch screen? Especially 86 when they have 3 other 75 Displays in the room?

Yes, we are requesting for all displays to be touch screens.

5. Can you please provide details about what type of project s onsite support is required?

The solicitation mentioned Onsite but then did not expand. Â

Question has been forwarded for review and response will be posted on Amendment 36C24622Q0224_3.

Additional submitted questions from 1-11-2022.

Questions (Are in black) / Answers: (Responses are in red)

VOIP or POTS line explain what a POTS line

POTS line is an analog phone line. Note: The facility is in the process of switching over to VOIP.

What is being requested via Parasol is support that can be provided to you without the subscription from Parasol. Would the VA be open to alternatives and allow for us to quote and provide our helpdesk 24x7x365 support instead?

Yes, the facility would be open to a similar product.

End of Questions/Answers response for Amendment 36C24622Q0224_2.

________________________________________________________________________

The following responses are to vendor questions that were submitted on 1-11-2022.

Questions (Are in black) / Answers: (Responses are in red)

Room dimensions The size of the room is 26 x 24 , see attached blueprint.

Wall material drywall

Ceiling material (type of ceiling) drop ceiling

Floor material (raised floor?) carpet

How many people sit at the table varies cannot provide a solid number

VOIP or POTS line explain what a POTS line

Use existing cabinet or new one depends on amount of equipment

Pictures of the room would be great if available see attached.

See attached document: ECR8.

See attached document: ECR7.

See attached document: ECR6.

See attached document: ECR5.

See attached document: ECR4.

See attached document: ECR3.

See attached document: ECR2.

See attached document: ECR (002).

See attached document: ECR1.

End of Questions/Answers response.

36C24622Q0224_1 Combined Synposis Amendment

Executive Conference Room Upgrade 

The following response to vendor questions that were submitted on 1-11-2022.

1 - Room Dimensions - The size of the room is 26"x24", see attached blueprint.

2 - Wall material - drywall

3 - Ceiling material (type of ceiling) - drop ceiling

4 - Floor material (raised floor?) - carpet

5 - How many people sit at the table - varies cannot provide a solid number

6 - VOIP or POTS line - explain what a POTS line

7 - Use existing cabinet or new one - depends on amount of equipment

8 - Pictures of the room would be great if available - see attached. 

_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

36C24622Q0224 Combined Synopsis Charles George VA Medical Center Executive Conference Room Upgrade 8 Page 8 of 57 This is a combined synopsis/solicitation for commercial supplies prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation for this action. Quotes are being requested, and a separate written solicitation will not be issued. This solicitation is issued as a Request for Quote (RFQ). Submit written quotes referencing RFQ 36C24622Q0224. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular- 2021-06 dated 06/10/2021 Any amendments issued to this solicitation will ONLY be available on the Contract Opportunities website (https://beta.SAM.gov ). The North American Industrial Classification System (NAICS) code for this procurement is 334310 with a business size standard of 750 Employees. This procurement is a Veterans Owned Small Business set-aside to and for all eligible offerors may submit quotes. The Network Contracting Office (NCO) 6 Regional Procurement Office (RPO) EAST intends to award a firm-fixed price contract for the Executive Conference Room Upgrade at the Charles George VA Medical Center, 1100 Tunnel RD. Asheville, NC 28805. If your firm is a Service-Disabled Veteran Owned or Veteran Owned Small Business, you must be CERTIFIED in VetBiz (see internet site: https://www.vip.vetbiz.va.gov/). All offerors must be registered in System for Award Management (SAM) at http://www.sam.gov to be considered for an award of a federal contract. The record must be complete and not missing elements such as representations and certifications. The Government will award a contract resulting from this RFQ to the responsible offeror whose quote represents the lowest price technically acceptable for the government. Quotes are due by 8:00 AM EST on January 14, 2022. Quotes received after this date and time will be considered late in accordance with 52.212-1(f) and will not be evaluated. Quotes shall be submitted via email to james.risbon@va.gov. This combined solicitation/synopsis is for the Executive Conference Room Upgrade at the Charles George VA Medical Center, 1100 Tunnel RD. Asheville, NC 28805. Statement of Work Executive Conference Room Upgrade for the Charles George Asheville VA Medical Center, Asheville NC 28805 1. Introduction and Overview Project to upgrade telecom equipment in Executive Conference Room for meetings and Incident Command. 2. Requirements and Tasks CONFERENCE ROOM: An all-new PC-based (customer provided PC) video conference system will be installed in the conference room. A new display, audio system, and cabinet-mounted rack (existing cabinets) will be installed. DISPLAY SYSTEM Three (3) new 75-inch display will be mounted on the walls. One (1) on the rear wall and one (1) each on the side walls. One (1) new 86-inch interactive display will be mounted on front wall at the wall box as the main display. All four (4) displays will mirror each other. Existing display will be removed. MEDIA SOURCE: The main source will be a client-provided PC which will be housed in the equipment head-end; wireless keyboard/mouse should be provided by the client. A hard-wired HDMI connection at the table will be provided for presentations. Existing table-boxes will be used; however, the vendor can recommend a replacement table-box with power and retracting cables. A wireless presentation system will be installed that will utilize the existing client-provided LAN and Wi-Fi to allow wireless presentations. Interactive display output will be selectable as a source to send to all displays. AUDIO SYSTEM: A new pair (2) of in-ceiling microphone arrays will be installed to capture all voices around the table. New ceiling speakers will be installed (4). Audio conferencing will be available via owner furnished VoIP or analog voice line. VoIP forms to be filled out by owner prior to installation. WEB-CONFERENCING Web-conferencing via owner furnished computer. Client must install and setup the required software (e.g., TEAMS, Zoom, etc.) Camera: PTZ camera connected to owner furnished computer through USB AV interface Calls dialed within the respective software on the owner furnished computer. It is the responsibility of the client s IT administrators to ensure that the client-provided Room PC used in this system automatically selects as the default communication device the AV systems connected via USB. This is necessary for proper audio and video operation. CONTROL SYSTEM: A new 7 touch panel will be located on the table. Audio call controls, video selection, camera controls will be available on the touch panel. Video call controls will be through the client-provided Room PC. EQUIPMENT RACK/HEAD-END: Rack type: Cabinet mounted, slide out. Location: Existing cabinet in room. Cabinet size is 20.5"H X 33.5" W X 22" D The 12U rack will include a fan unit for circulation and the vendor will cut a hole in the bottom of the cabinet and install a toe kick vent to allow ventilation to the rack for cooling. On-Site & Remote Service: Remote service is available 24/7/365 and provided via phone, e-mail, text, or chat. Subscription to Parasol service increases the warranty period to 1-year on workmanship/labor. This service allows quicker access to service by way of immediate contact with a technician who can control PoE and IP settings, monitor ports, check power & statuses, reboot power, auto-reboot modems, and troubleshoot remotely and instantly. If this service is refused, or cannot be included due to IT regulations, Fusion's warranty will remain at 90-days. This service requires a 1-year subscription to Parasol service. The fee will be invoiced quarterly at $49/month. Post & Pre-Installation Information Prior to acceptance, the vendor will work with the client to develop an acceptable deposit schedule and/or commercial terms. Progress payments will be requested as part of this project and issued prior to ordering equipment. The client will be informed of any backorders or product replacements. The vendor will develop installation documents requesting conduits/pathways for low-voltage and A/V cabling to be provided by the vendor. High-voltage locations will be requested by the vendor and provided by the client. Location and connection plans/diagrams will be developed and issued to the vendor installers. Upon completion, redlined drawings will be updated to reflect As-Built conditions and delivered to the client. System commissioning will be conducted by a "Lead" technician or higher. A Vendor PM, Engineer, or Sales Rep will develop and execute a training plan with the client. PRICE/COST SCHEDULE ITEM INFORMATION ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001 1.00 JB __________________ __________________ An all-new PC-based (customer provided PC) video conference system will be installed in the conference room. A new display, audio system, and cabinet-mounted rack (existing cabinets) will be installed. DISPLAY SYSTEM - Three (3) new 75-inch display will be mounted on the walls. One (1) on the rear wall and one (1) each on the side walls. - One (1) new 86-inch interactive display will be mounted on front wall at the wall box as the main display. - All four (4) displays will mirror each other. - Existing display will be removed. MEDIA SOURCE: - The main source will be a client-provided PC which will be housed in the equipment head-end; wireless keyboard/mouse should be provided by the client. - A hard-wired HDMI connection at the table will be provided for presentations. Existing table-boxes will be used, however, the vendor can recommend a replacement table-box with power and retracting cables. - A wireless presentation system will be installed that will utilize the existing client-provided LAN and Wi-Fi to allow wireless presentations. - Interactive display output will be selectable as a source to send to all displays. AUDIO SYSTEM: - A new pair (2) of in-ceiling microphone arrays will be installed to capture all voices around the table. - New ceiling speakers will be installed (4). - Audio conferencing will be available via owner furnished VoIP or analog voice line. VoIP forms to be filled out by owner prior to installation. WEB-CONFERENCING - Web-conferencing via owner furnished computer. - Client must install and setup the required software (e.g., Skype, Zoom, etc.) - Camera: PTZ camera connected to owner furnished computer through USB AV interface - Calls dialed within the respective software on the owner furnished computer. - It is the responsibility of the client's IT administrators to ensure that the client-provided Room PC used in this system automatically selects as the default communication device the AV systems connected via USB. This is necessary for proper audio and video operation. CONTROL SYSTEM: - A new 7" touch panel will be located on the table. Audio call controls, video selection, camera controls will be available on the touch panel. - Video call controls will be through the client-provided Room PC. EQUIPMENT RACK/HEAD-END: - Rack type: Cabinet mounted, slide out. - Location: Existing cabinet in room. - Cabinet size is 20.5"H X 33.5" W X 22" D - The 12U rack will include a fan unit for circulation and Fusion will cut a hole in the bottom of the cabinet and install a toe kick vent to allow ventilation to the rack for cooling. GRAND TOTAL __________________ B.3 DELIVERY SCHEDULE ITEM NUMBER QUANTITY DELIVERY DATE 0001 SHIP TO: Asheville VAMC 1100 Tunnel Road Asheville, NC 28805 USA 1.00 INSTRUCTIONS TO OFFERORS FAR PART 13 SIMPLIFIED ACQUISITION PROCEDURES Note that FAR Part 13 Simplified Acquisitions Procedures for Certain Commercial items procedures will be used. A contractor may be eliminated from consideration without further exchanges if technical and/or pricing quotes are not among those Offerors considered most advantageous to the Government based on a best value determination. Copy of Combined Synopsis - Contract Administration Data, DUNS Number, A completed price/cost schedule and attachments addressing all CLINS 1.0 INSTRUCTIONS FOR QUOTE SUBMISSION: Quotes shall be based on requirements contained in the Statement of Work (SOW). Quotes shall be assembled by the following Sections (each section shall be easily identified). Section A - Quote Form to include: - Subject line: Executive Conference Room Upgrade - North American Industry Classification System (NAICS) Code - Full Name of Company and POC - Company Address - Company Data Universal Numbering System (DUNS) Number - Business Size Standard - If company is quoting under a FSS / GSA contract Number Section B Pricing Pricing shall be submitted as requested in accordance with Section B, Price/Cost Schedule. Total price will be evaluated by the Government; proposed prices should reflect a clear understanding of the requirements and commensurate with the Statement of Work (SOW). Section C Offerors Representations and Certifications A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically). An offeror shall complete only paragraph (b) of this provision if the offeror has completed the annual representations and certifications electronically at www.sam.gov/portal/public/SAM/. All Offerors shall be registered and current in the System for Award Management (SAM) database at time of quote submission and at time of award. 2.0 TECHNICAL QUESTIONS Offerors should submit all technical questions regarding this solicitation to the Contracting Officer in writing, via email, to Name at James.risbob@va.gov on or before 12:00 PM EST, 13 January 2022. Address Subject Line: Executive Conference Room Upgrade Type: RFQ 36C24622Q0224. Telephonic (verbal) questions Will Not be addressed. All responses to questions, which may affect quotes, will be incorporated into a written amendment to the Request for Quote. 3.0 DUE DATES Offerors shall submit their quotes via email to James Risbon at james.risbon@va.gov @ 8:00 am, EST, 14 January 2022. All offerors shall be submitted in electronic format (PDF or Word) Via Email. Note: Quotes received after the due and time shall not be considered. Hours of Operation: Duty hours are from 7:00 am to 3:30 pm - Monday through Friday excluding the Federal Holidays listed below. When one of the holidays falls on Sunday, the following Monday shall be observed as a Federal Holiday. When a holiday falls on a Saturday, the preceding Friday shall be observed as a Federal Holiday. New Year s Day Washington s Birthday Memorial Day Labor Day Columbus Day Martin Luther King Jr s Birthday Independence Day Veterans Day Thanksgiving Day Christmas Day And any other day the President of the United States specifically declares a Federal Holiday. Contract Administration: The Contracting Officer is the only person authorized to approve changes or modify any of the requirements of this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitments or issue changes that shall affect price, quantity, or quality of performance of this contract. POINT OF CONTACT James Risbon Contracting Officer NCO 6 Hampton, VA 23669 James.risbon@va.gov IAW 52.252-2 The following Federal Acquisition Regulation (FAR) and Veterans Affairs Acquisition Regulation (VAAR) clauses and provisions are applicable to this acquisition and are available for view at: http://farsite.hill.af.mil/ FAR Clauses: 52.212-4 Contract Terms and Conditions- Commercial Products and Commercial Services (NOV 2021) 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items (JAN 2021) (JUL 2020 Deviation) 52.204 10 Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020) 52.204-13 System for Award Management Maintenance (OCT 2018) 52.204.18 Commercial and Government Entity Code maintenance (AUG 2020) 52.203-17 Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights (JUN 2020) 52.209-6 Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (JUN 2020) 52.219-28 Post Award Small Business Program Representation (NOV 2020) 52.222-3 Convict Labor (JUN 2003) 52.222-19 Child Labor Cooperation with Authorities and Remedies (JUL 2020) (Deviation) 52.222-21 Prohibition of Segregated Facilities (APR 2015). 52.222-26 Equal Opportunity (SEP 2016) 52.222-35 Equal Opportunity for Veterans (JUN 2020) 52.222-36 Equal Opportunity for Workers with Disabilities (JUN 2020) 52.222-41 Service Contract Labor Standards (AUG 2018) 52.222-50, Combating Trafficking in Persons (OCT 2020) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment Requirements (MAY 2014) 52.222-55, Minimum Wages Under Executive Order 13658 (NOV 2020). 52.222-62, Paid Sick Leave Under Executive Order 13706 (JAN 2017) 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020) 52.232-33 Payment by Electronic Funds Transfer- System for Award Management (OCT 2018) 52.252-2 Clauses Incorporated by Reference (FEB 1998) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (NOV 2021) VAAR Clauses: 852.203-70 Commercial Advertising (MAY 2018) 852.219-11 VA Notice of Total Veteran-Owned Small Business Set-Aside (JUL 2019) (DEVIATION) 852.232-72 Electronic Submission of Payment Requests (NOV 2018) 852.211-72 Technical Industry Standards (NOV 2018) 852.219-74 Limitations on Subcontracting- Monitoring and Compliance (JUL 2018) 852.219-77 VA Notice of Limitations on Subcontracting Certification of Compliance for Services and Construction (SEP 2021) (Deviation) 852.219-78 VA Notice of Limitations on Subcontracting Certification of Compliance for Supplies and Products (SEP 2021) (Deviation) 852.242-71 Administrative Contracting Officer (OCT 2020) 852.246 71 Rejected Goods. 852.270 1 Representatives of Contracting Officers. (End of Clauses) IAW 52.252-1 The following Federal Acquisition Regulation (FAR) and Veterans Affairs Acquisition Regulation (VAAR) clauses and provisions are applicable to this acquisition and are available for view at: http://farsite.hill.af.mil/ FAR Provisions: 52.204-7 System for Award Management Maintenance (OCT 2018) 52.204-16 Commercial and Government Entity Code Reporting (AUG 2020) 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Serv ices and Equipment (NOV2021) 52.212-1 Instructions to Offerors- Commercial Items and Commercial Services. (NOV 2021) 52.212-2 Evaluation -Commercial Products and Commercial Services (NOV 2021) 52.212-3 Offeror Representations and Certifications Commercial Items (FEB 2021) (JUL 2020) (DEVIATION) (End of Provision)

36C24622Q0224 Combined Synopsis

Charles George VA Medical Center Executive Conference Room Upgrade

8

Page 8 of 57

This is a combined synopsis/solicitation for commercial supplies prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation for this action. Quotes are being requested, and a separate written solicitation will not be issued.

This solicitation is issued as a Request for Quote (RFQ). Submit written quotes referencing RFQ 36C24622Q0224.

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular- 2021-06 dated 06/10/2021

Any amendments issued to this solicitation will ONLY be available on the Contract Opportunities website (https://beta.SAM.gov ).

The North American Industrial Classification System (NAICS) code for this procurement is 334310 with a business size standard of 750 Employees. This procurement is a Veterans Owned Small Business set-aside to and for all eligible offerors may submit quotes.

The Network Contracting Office (NCO) 6 Regional Procurement Office (RPO) EAST

intends to award a firm-fixed price contract for the Executive Conference Room Upgrade at

the Charles George VA Medical Center, 1100 Tunnel RD. Asheville, NC 28805.

If your firm is a Service-Disabled Veteran Owned or Veteran Owned Small Business, you must be CERTIFIED in VetBiz (see internet site: https://www.vip.vetbiz.va.gov/).

All offerors must be registered in System for Award Management (SAM) at http://www.sam.gov to be considered for an award of a federal contract. The record must be complete and not missing elements such as representations and certifications.

The Government will award a contract resulting from this RFQ to the responsible offeror whose quote represents the lowest price technically acceptable for the government. Quotes are due by 8:00 AM EST on January 14, 2022. Quotes received after this date and time will be considered late in accordance with 52.212-1(f) and will not be evaluated. Quotes shall be submitted via email to james.risbon@va.gov.

This combined solicitation/synopsis is for the Executive Conference Room Upgrade at

the Charles George VA Medical Center, 1100 Tunnel RD. Asheville, NC 28805.

Statement of Work

Executive Conference Room Upgrade for the

Charles George Asheville VA Medical Center, Asheville NC 28805

1. Introduction and Overview

Project to upgrade telecom equipment in Executive Conference Room for meetings and Incident Command.

2. Requirements and Tasks

CONFERENCE ROOM:

An all-new PC-based (customer provided PC) video conference system will be installed in the conference room. A new display, audio system, and cabinet-mounted rack (existing cabinets) will be installed.

DISPLAY SYSTEM

Three (3) new 75-inch display will be mounted on the walls. One (1) on the rear wall and one (1) each on the side walls.

One (1) new 86-inch interactive display will be mounted on front wall at the wall box as the main display.

All four (4) displays will mirror each other.

Existing display will be removed.

MEDIA SOURCE:

The main source will be a client-provided PC which will be housed in the equipment head-end; wireless keyboard/mouse should be provided by the client.

A hard-wired HDMI connection at the table will be provided for presentations. Existing table-boxes will be used; however, the vendor can recommend a replacement table-box with power and retracting cables.

A wireless presentation system will be installed that will utilize the existing client-provided LAN and Wi-Fi to allow wireless presentations.

Interactive display output will be selectable as a source to send to all displays.

AUDIO SYSTEM:

A new pair (2) of in-ceiling microphone arrays will be installed to capture all voices around the table.

New ceiling speakers will be installed (4).

Audio conferencing will be available via owner furnished VoIP or analog voice line. VoIP forms to be filled out by owner prior to installation.

WEB-CONFERENCING

Web-conferencing via owner furnished computer.

Client must install and setup the required software (e.g., TEAMS, Zoom, etc.)

Camera: PTZ camera connected to owner furnished computer through USB AV interface

Calls dialed within the respective software on the owner furnished computer.

It is the responsibility of the client s IT administrators to ensure that the client-provided Room PC used in this system automatically selects as the default communication device the AV systems connected via USB. This is necessary for proper audio and video operation.

CONTROL SYSTEM:

A new 7 touch panel will be located on the table. Audio call controls, video selection, camera controls will be available on the touch panel.

Video call controls will be through the client-provided Room PC.

EQUIPMENT RACK/HEAD-END:

Rack type: Cabinet mounted, slide out.

Location: Existing cabinet in room.

Cabinet size is 20.5"H X 33.5" W X 22" D

The 12U rack will include a fan unit for circulation and the vendor will cut a hole in the bottom of the cabinet and install a toe kick vent to allow ventilation to the rack for cooling.

On-Site & Remote Service:

Remote service is available 24/7/365 and provided via phone, e-mail, text, or chat.

Subscription to Parasol service increases the warranty period to 1-year on workmanship/labor. This service allows quicker access to service by way of immediate contact with a technician who can control PoE and IP settings, monitor ports, check power & statuses, reboot power, auto-reboot modems, and troubleshoot remotely and instantly. If this service is refused, or cannot be included due to IT regulations, Fusion's warranty will remain at 90-days.

This service requires a 1-year subscription to Parasol service. The fee will be invoiced quarterly at $49/month.

Post & Pre-Installation Information

Prior to acceptance, the vendor will work with the client to develop an acceptable deposit schedule and/or commercial terms.

Progress payments will be requested as part of this project and issued prior to ordering equipment.

The client will be informed of any backorders or product replacements.

The vendor will develop installation documents requesting conduits/pathways for low-voltage and A/V cabling to be provided by the vendor.

High-voltage locations will be requested by the vendor and provided by the client.

Location and connection plans/diagrams will be developed and issued to the vendor installers.

Upon completion, redlined drawings will be updated to reflect As-Built conditions and delivered to the client.

System commissioning will be conducted by a "Lead" technician or higher.

A Vendor PM, Engineer, or Sales Rep will develop and execute a training plan with the client.

PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM NUMBER

DESCRIPTION OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

0001

1.00

JB

__________________

__________________

An all-new PC-based (customer provided PC) video conference system will be installed in the conference room. A new display, audio system, and cabinet-mounted rack (existing cabinets) will be installed.

DISPLAY SYSTEM - Three (3) new 75-inch display will be mounted on the walls. One (1) on the rear wall and one (1) each on the side walls. - One (1) new 86-inch interactive display will be mounted on front wall at the wall box as the main display. - All four (4) displays will mirror each other. - Existing display will be removed.

MEDIA SOURCE: - The main source will be a client-provided PC which will be housed in the equipment head-end; wireless keyboard/mouse should be provided by the client. - A hard-wired HDMI connection at the table will be provided for presentations. Existing table-boxes will be used, however, the vendor can recommend a replacement table-box with power and retracting cables. - A wireless presentation system will be installed that will utilize the existing client-provided LAN and Wi-Fi to allow wireless presentations. - Interactive display output will be selectable as a source to send to all displays.

AUDIO SYSTEM: - A new pair (2) of in-ceiling microphone arrays will be installed to capture all voices around the table. - New ceiling speakers will be installed (4). - Audio conferencing will be available via owner furnished VoIP or analog voice line. VoIP forms to be filled out by owner prior to installation.

WEB-CONFERENCING - Web-conferencing via owner furnished computer. - Client must install and setup the required software (e.g., Skype, Zoom, etc.) - Camera: PTZ camera connected to owner furnished computer through USB AV interface - Calls dialed within the respective software on the owner furnished computer. - It is the responsibility of the client's IT administrators to ensure that the client-provided Room PC used in this system automatically selects as the default communication device the AV systems connected via USB. This is necessary for proper audio and video operation.

CONTROL SYSTEM: - A new 7" touch panel will be located on the table. Audio call controls, video selection, camera controls will be available on the touch panel. - Video call controls will be through the client-provided Room PC.

EQUIPMENT RACK/HEAD-END: - Rack type: Cabinet mounted, slide out. - Location: Existing cabinet in room. - Cabinet size is 20.5"H X 33.5" W X 22" D - The 12U rack will include a fan unit for circulation and Fusion will cut a hole in the bottom of the cabinet and install a toe kick vent to allow ventilation to the rack for cooling.

GRAND TOTAL

__________________

B.3 DELIVERY SCHEDULE

ITEM NUMBER

QUANTITY

DELIVERY DATE

0001

SHIP TO:

Asheville VAMC

1100 Tunnel Road

Asheville, NC 28805

USA

1.00

INSTRUCTIONS TO OFFERORS

FAR PART 13 SIMPLIFIED ACQUISITION PROCEDURES

Note that FAR Part 13 Simplified Acquisitions Procedures for Certain Commercial items procedures will be used. A contractor may be eliminated from consideration without further exchanges if technical and/or pricing quotes are not among those Offerors considered most advantageous to the Government based on a best value determination.

Copy of Combined Synopsis - Contract Administration Data, DUNS Number,

A completed price/cost schedule and attachments addressing all CLINS

1.0 INSTRUCTIONS FOR QUOTE SUBMISSION:

Quotes shall be based on requirements contained in the Statement of Work (SOW).

Quotes shall be assembled by the following Sections (each section shall be easily identified).

Section A - Quote Form to include:

- Subject line: Executive Conference Room Upgrade

- North American Industry Classification System (NAICS) Code

- Full Name of Company and POC

- Company Address

- Company Data Universal Numbering System (DUNS) Number

- Business Size Standard

- If company is quoting under a FSS / GSA contract Number

Section B Pricing

Pricing shall be submitted as requested in accordance with Section B, Price/Cost Schedule. Total price will be evaluated by the Government; proposed prices should reflect a clear understanding of the requirements and commensurate with the Statement of Work (SOW).

Section C Offerors Representations and Certifications

A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically). An offeror shall complete only paragraph (b) of this provision if the offeror has completed the annual representations and certifications electronically at www.sam.gov/portal/public/SAM/.

All Offerors shall be registered and current in the System for Award Management (SAM) database at time of quote submission and at time of award.

2.0 TECHNICAL QUESTIONS

Offerors should submit all technical questions regarding this solicitation to the Contracting Officer in writing, via email, to Name at James.risbob@va.gov on or before 12:00 PM EST, 13 January 2022.

Address Subject Line: Executive Conference Room Upgrade Type: RFQ 36C24622Q0224.

Telephonic (verbal) questions Will Not be addressed.

All responses to questions, which may affect quotes, will be incorporated into a written amendment to the Request for Quote.

3.0 DUE DATES

Offerors shall submit their quotes via email to James Risbon at james.risbon@va.gov @ 8:00 am, EST, 14 January 2022. All offerors shall be submitted in electronic format (PDF or Word) Via Email.

Note: Quotes received after the due and time shall not be considered.

Hours of Operation:

Duty hours are from 7:00 am to 3:30 pm - Monday through Friday excluding the Federal Holidays listed below. When one of the holidays falls on Sunday, the following Monday shall be observed as a Federal Holiday. When a holiday falls on a Saturday, the preceding Friday shall be observed as a Federal Holiday.

New Year s Day

Washington s Birthday

Memorial Day

Labor Day

Columbus Day

Martin Luther King Jr s Birthday

Independence Day

Veterans Day

Thanksgiving Day

Christmas Day

And any other day the President of the United States specifically declares a Federal Holiday.

Contract Administration:

The Contracting Officer is the only person authorized to approve changes or modify any of the requirements of this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitments or issue changes that shall affect price, quantity, or quality of performance of this contract.

POINT OF CONTACT

James Risbon

Contracting Officer

NCO 6

Hampton, VA 23669

James.risbon@va.gov

IAW 52.252-2 The following Federal Acquisition Regulation (FAR) and Veterans Affairs Acquisition Regulation (VAAR) clauses and provisions are applicable to this acquisition and are available for view at: http://farsite.hill.af.mil/

FAR Clauses:

52.212-4 Contract Terms and Conditions- Commercial Products and Commercial Services

(NOV 2021)

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items (JAN 2021) (JUL 2020 Deviation)

52.204 10 Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020)

52.204-13 System for Award Management Maintenance (OCT 2018)

52.204.18 Commercial and Government Entity Code maintenance (AUG 2020)

52.203-17 Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights (JUN 2020)

52.209-6 Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (JUN 2020)

52.219-28 Post Award Small Business Program Representation (NOV 2020)

52.222-3 Convict Labor (JUN 2003)

52.222-19 Child Labor Cooperation with Authorities and Remedies (JUL 2020) (Deviation)

52.222-21 Prohibition of Segregated Facilities (APR 2015).

52.222-26 Equal Opportunity (SEP 2016)

52.222-35 Equal Opportunity for Veterans (JUN 2020)

52.222-36 Equal Opportunity for Workers with Disabilities (JUN 2020)

52.222-41 Service Contract Labor Standards (AUG 2018)

52.222-50, Combating Trafficking in Persons (OCT 2020)

52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for

Maintenance, Calibration, or Repair of Certain Equipment Requirements (MAY 2014)

52.222-55, Minimum Wages Under Executive Order 13658 (NOV 2020).

52.222-62, Paid Sick Leave Under Executive Order 13706 (JAN 2017)

52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020)

52.232-33 Payment by Electronic Funds Transfer- System for Award Management (OCT 2018)

52.252-2 Clauses Incorporated by Reference (FEB 1998)

52.232-40

Providing Accelerated Payments to Small Business Subcontractors (NOV 2021)

VAAR Clauses:

852.203-70 Commercial Advertising (MAY 2018)

852.219-11 VA Notice of Total Veteran-Owned Small Business Set-Aside (JUL 2019) (DEVIATION)

852.232-72 Electronic Submission of Payment Requests (NOV 2018)

852.211-72 Technical Industry Standards (NOV 2018)

852.219-74 Limitations on Subcontracting- Monitoring and Compliance (JUL 2018)

852.219-77 VA Notice of Limitations on Subcontracting Certification of Compliance for

Services and Construction (SEP 2021) (Deviation)

852.219-78 VA Notice of Limitations on Subcontracting Certification of Compliance for

Supplies and Products (SEP 2021) (Deviation)

852.242-71 Administrative Contracting Officer (OCT 2020)

852.246 71 Rejected Goods.

852.270 1 Representatives of Contracting Officers.

(End of Clauses)

IAW 52.252-1 The following Federal Acquisition Regulation (FAR) and Veterans Affairs Acquisition Regulation (VAAR) clauses and provisions are applicable to this acquisition and are available for view at: http://farsite.hill.af.mil/

FAR Provisions:

52.204-7 System for Award Management Maintenance (OCT 2018)

52.204-16 Commercial and Government Entity Code Reporting (AUG 2020)

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance

Serv ices and Equipment (NOV2021)

52.212-1 Instructions to Offerors- Commercial Items and Commercial Services. (NOV 2021)

52.212-2 Evaluation -Commercial Products and Commercial Services (NOV 2021)

52.212-3 Offeror Representations and Certifications Commercial Items (FEB 2021) (JUL

2020) (DEVIATION)

(End of Provision)