5520--Supply, Stairway Flooring (Material Only) 541-24-4-5796-2074

STAIRWELL FLOORING

Contracting Specialist

Name:

Danielle Bowman

Phone Number:

216 447-8300

E-Mail Address:

Danielle.Bowman@va.gov

2. Contract Title: STAIRWELL FLOORING

Background:

MATERIAL ONLY, NO LABOR

I will contact the vendor when we are ready for a delivery.

The VA Construction Shop is requesting a contract for this material contract.

This material is needed to support another contract that was entered through safety. The other contract cannot move forward until we have all the material for the stairwells.

The Louis Stokes VA Construction Shop would like to request the flooring material for the ENG-22-115 STAIRWELLS FLOORING PROJECT. Refer to 3.1 for material list. Refer to 3.2 spreadsheet for quantities, dimensions, and areas.

Stairwell flooring to be installed by the VA in house Carpenters and Maintenance Mechanic. The stairwell treads are considered a safety item to prevent slips, trips, and falls.

This shall be a material purchase only. All labor to install the flooring will be done by our in-house construction crew.

3. SCOPE:

Vendor will include everything necessary and called for by the specifications provided by the VA architect to produce the results stated in this scope of work.

No additional cost to the VA will be allowed due to miscalculations or underestimating by the contractor.

Vendor is to order all material up front and store the material in their warehouse.

Due to lack of space at the VA, the vendor will need to store the flooring materials at his warehouse and ship the specific amount of material for each stairwell.

The VA will not except a bulk order.

After 7 days, the vendor shall remove the material at the vendor warehouse from shipping pallets, cradles, etc. Rubber roll material should always be stored laying down; Storing rubber rolls on end will curl the edges resulting in permanent memory of the material. Material should only be stored inside on a clean, dry, smooth surface. Rolls should be stored with the end of the roll-on top, facing up.

The end of the roll should not be positioned against an adjacent roll or surface, or welts may be created on that roll and the roll below.

There is a site visit prior to quote that shall occur.

The COR will coordinate with VA OH&S and vendor for scheduling material deliveries.

COR will contact the vendor when facility is ready for a delivery. There will be separate deliveries over specified time period.

The asbestos abatement and subsequent flooring installation will occur on a stairwell-by-stairwell sequence as to minimize life safety impact to the medical facility.

Upon receipt of the flooring materials the COR or his delegate shall verify all materials and products have been shipped to the VA warehouse. The vendor will honor a three day turn around on any missing products or materials.

Materials for the current stairwell being renovated shall be delivered to the VA warehouse unopened packaging with all labels intact. Shipping pallets, cradles, banding, etc. are not intended for storage.

3.1 Material List:

Below is the basis of design materials (brand name or equal) for the stairwell flooring materials. These products were selected as part of a larger overall finish palette. Alternate flooring materials will need to meet or exceed compression strengths, slip resistance, stain resistance, and other durability defining characteristics. Colors and patterns need to match those specified below.

Roppe-One Piece Rubber Tread & Riser #95 Hammered-Color: S638 Cadet Abrasive Strip Color: Black- Size: 4'

Roppe-One Piece Rubber Tread & Riser #95 Hammered-Color: S638 Cadet

Abrasive Strip Color: Black- Size: 4.5'

Roppe-One Piece Rubber Tread & Riser #95 Hammered-Color: S638 Cadet

Abrasive Strip Color: Black- Size: 5'

TP-620 Pressure Sensitive 9.5" Adhesive Tape

EN-610 Epoxy Nose Filler

Roppe-Rubber Tile 95 Hammered Design-Color: S638 Cadet

AW-510 Adhesive

Excelsior NC-900 Cleaner

Denatured Alcohol

Warranty Period

The vendor will warranty in full all material for one year.

3.2 Quantities, Dimensions and Areas

See attached spreadsheet.

Performance Monitoring:

Vendor shall submit full size samples of all materials required in this contract for review and approval by the COR prior to ordering and shipment of materials. Vendor is to notify the COR two weeks in advance before material ships. Vendor must keep the COR informed on his decisions pertaining to the order. The CO and the COR shall be informed immediately if there are any back orders or delays in the scheduled shipping date.

5. Security Requirements

All orders must be received in by the VA warehouse.

6. Government-Furnished Equipment (GFE)/Government-Furnished Information

There will be no government furnished equipment provided for the purposes of this contract.

7. Other Pertinent Information or Special Considerations. List if any apply.

The VA Construction shop takes full responsibility for the amounts and quantities requested. All questions will be directed to the contracting officer.

No material may be ordered until award is made.

b. Identification of Potential Conflicts of Interest (COI):

There shall be no conflicts of interest.

c. Identification of Non-Disclosure Requirements:

None required.

d. Packaging, Packing and Shipping Instructions:

All materials shall be delivered by the contractor to 10701 East Blvd. Cleveland, Ohio 44106 (VA warehouse shipping dock) by contract personnel.

e. Inspection and Acceptance Criteria:

The COR shall make the final determination for final acceptance.

10. Risk Control:

All efforts shall be made by contract personnel to follow all VA safety guidelines and safe work practices.

11. Place of Performance:

Louis Stokes VA Medical Center

10701 East Blvd.

Cleveland, Ohio 44106

Construction Shop Supervisor: Tim Wasdovitch

Phone: 216-854-7908

12. Period of Performance. 7-15-2024

The contractor has 30 days from award to start to order all of the materials for the flooring project and 60 days to complete the order.

13. Hours of Operation.

For delivery scheduling please see the dates below when the VA is closed to receiving.

Off hours can be coordinated with VA to meet schedules.

The Government observes the following holidays:

New Year s Day Dr. Martin Luther King Jr. Day President Day

Memorial Day Independence Day Labor Day

Columbus Day Veterans Day Thanksgiving Day

Christmas Day

If a holiday falls on Sunday, the following Monday will be observed as the National Holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a National Holiday by the U.S. Government agencies. Also included would be any day specifically declared by the President of the United States of America as a National Holiday.